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Is estimating taking weeks when it should only take hours? Optimize your residential construction estimating, quoting and project management with Buildxact. Buildxact is a Software Advice Front Runner, noted by users for its eas...Read more about Buildxact

4.6 (152 reviews)

87 recommendations


Knowify helps contractors Budget, manage, and invoice every construction project and service job with precision, and get insights to grow their business along the way. All work happens in one intuitive platform that integrates sea...Read more about Knowify

4.5 (90 reviews)

39 recommendations

Contractor Foreman

NOW: Starting @ $49/m for the WHOLE company, Contractor Foreman is the most affordable all-in-one solution for small and medium trade and general contractors who want a better way to manage their projects. *FREE Trial + 100 Day Gu...Read more about Contractor Foreman

4.5 (612 reviews)

29 recommendations

RedTeam Go

RedTeam Go is a simple, end-to-end construction project management software designed to optimize your business for a better day, every day. Minimize Stress - All Your Data in One Place - Automatic Reminders - Bids Convert Into Co...Read more about RedTeam Go

4.3 (110 reviews)

12 recommendations

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RedTeam Flex

RedTeam is a project management, construction financials and document control solution suited for midsize commercial general contractors. It is a cloud-based application developed by contractors to manage pre-construction, constru...Read more about RedTeam Flex

4.2 (196 reviews)

9 recommendations

Estimating Link

Estimating Link software is designed specifically for heavy civil construction estimating and bidding. This easy-to-use program helps you centralize your data, increase your speed & accuracy, and increase profit margins. Estima...Read more about Estimating Link

4.9 (31 reviews)

8 recommendations

B2W Estimate

B2W Estimate software for heavy civil construction estimating and bidding enables contractors to bid with speed, accuracy, and strategy. Users can pre-populate a centralized database with cost data and structures for labor, tasks,...Read more about B2W Estimate

4.5 (198 reviews)

5 recommendations


InEight provides field-tested project management software for the owners, contractors, engineers and architects who are building the world around us. Over 400,000 users and more than 850 customers worldwide rely on InEight for rea...Read more about InEight

4.4 (14 reviews)

5 recommendations


For over three decades, Maestro Technologies has empowered the Canadian construction industry with innovative information management solutions. Born and bred in Canada and serving over 10,000 users nationwide, maestro ERP stands ...Read more about Maestro

3.3 (7 reviews)

4 recommendations


HCSS HeavyBid estimating and bidding software is built specifically for the construction industry. Used by more than 50,000 estimators, HeavyBid helps users build estimates and manage daily bids. The software helps automate ...Read more about HeavyBid

4.6 (504 reviews)

3 recommendations

Pantera Tools

Pantera Tools provides construction professionals with customized solutions to fit their brand, company, and workflows. From our invitation to bid, to project management products, we aim to provide an easy-to-use solution, at a co...Read more about Pantera Tools

4.5 (15 reviews)

3 recommendations


AccuLynx is a powerful and easy to use roofing contractor software. It is the best roofing software to help you manage and grow your business. With AccuLynx, you can manage every aspect of your business from one of the best apps...Read more about AccuLynx

4.6 (686 reviews)

2 recommendations

iSqFt for General Contractors

With iSqFt, contractors of any size can streamline their entire pre-construction process and bid effectively. Designed to address the unique challenges of general contractors, design-build firms, and construction managers, iS...Read more about iSqFt for General Contractors

4.2 (64 reviews)

2 recommendations


ConDoc is a construction management solution that helps businesses organize and share construction documentation and bid sets with internal teams. It allows general contractors, subcontractors and building owners to manage operati...Read more about ConDoc

4.4 (24 reviews)

2 recommendations


Leap makes it easier for home improvement businesses to win and manage jobs. Whether you’re a neighborhood contractor or a national franchise, you get the tools you need to handle everything from sales to production management to ...Read more about Leap

4.4 (357 reviews)

1 recommendations


Asite’s construction management platform allows project managers to easily manage and collaborate on all project documents, including RFIs, submittals, daily field reports, drawing logs, and more. You can Bring all your project in...Read more about Asite

3.6 (120 reviews)

1 recommendations

PipelineSuite Bid Management

PipelineSuite is a cloud-based bid invitation software solution with an integrated online plan room and optional prequalification module for general contractors. The solution allows general contractors to email bid invitations and...Read more about PipelineSuite Bid Management

4.7 (76 reviews)

1 recommendations


Kahua helps you manage processes, documents and cost on your construction programs and projects from inception to closeout. Purpose-built solutions for owners, program managers, general contractors and subcontractors help you mini...Read more about Kahua

4.4 (12 reviews)

1 recommendations


Bitumio is a cloud-based asphalt and paving estimating software that assists businesses with job costing, scheduling, customer management, and client follow-up processes. Key features include bidding, cost database, progress track...Read more about Bitumio

No reviews yet

1 recommendations

Salesforce Sales Cloud

Grow your revenue and profits with intelligent sales automation with Sales Cloud. Help every rep be more efficient. Close more deals. Collect cash faster. Boost growth and profit with intelligent automation and integrated tools fr...Read more about Salesforce Sales Cloud

Buyers Guide

Last Updated: March 16, 2023

Soliciting bids from contractors and suppliers is a function as old as the commercial construction industry. Over time, many building industry technology developers have emerged to automate the bid solicitation process. Those responsible for the procurement function now have a choice of many best-of-breed bid solicitation systems, as well as specialty modules offered within existing construction suites. We wrote this guide to help buyers understand their bid invitation software options.

Here’s what we’ll cover:

What Is Bid Management Software?

What Type of Buyer Are You?

Benefits and Potential Issues

What Is Bid Management Software?

In most construction organizations, bid solicitation is a largely manual process that involves email, spreadsheets, faxes and phone calls. There is little automation outside of Microsoft Outlook or similar personal productivity tools. This specialized technology streamlines the bidding process with tools for managing contact, requesting proposals, purchasing and managing and organizing contracts. 

A full-featured bid management system will typically include the following features:

Contact management

Enables the tracking of all contacts and communications between organizations and contractors and suppliers.

Custom form builder

Allows users to build custom bid forms.

Project calendar

Enables the tracking of all of an organization's past, present and future projects.

Subcontractor portal

Enables subcontractors to view upcoming projects, view information about project insurance and more.

Communication template library

Allows users to customize emails and other forms of communication between the organization and contractors and suppliers.

Other features can include:

  • Prequalifications


  • Invitations for bidding

  • Online planroom 

Bidding programs for construction are available as both on-premises and SaaS solutions, although the general trends seems to be toward SaaS systems.  

What Type of Buyer Are You?

Before you dive into the details of various bidding oversight and productivity systems, you will want to identify yourself with one of the buyer types we’ve detailed below. 

Procurement buyer. This category of buyer is highly specialized in procurement processes and demands sophisticated functionality. Their firm prioritizes cost control and efficient procurement processes, and is therefore focused intently on sophisticated functionality. These buyers will typically seek top best-of-breed construction bid management software systems. 

Project manager. This type of buyer works at a firm where procurement is managed from within the project managing function. These project managers are responsible for selecting suppliers and subcontractors and it therefore makes sense to use bidding technology modules offered within the firm’s project system, rather than implement a separate bidding manager system. 

General estimator. This buyer works in the estimating function at a firm that places procurement responsibility within the estimating department. The estimator is primarily focused on getting high-level pricing from subs, and then comparing those bids. As such, these buyers prefer to use the basic solicitation tracking and management functionality available within commercial estimating systems. 

Integrated suite buyer. This type of buyer values integration of data and processes across the firm, even if it means forgoing some specialized procurement functionality. This buyer is more likely to make use of the procurement modules available within their accounting or enterprise resource planning system.   

The bidding technology vendor landscape is less complex than many other construction markets. Best-of-breed products include eBid eXchange, SmartBidNet, and Pipeline Suite. Some project management software companies, such as Procore, Prolog and HeadsUp, also offer feature-rich bidding applications that can be purchased on a standalone basis. Finally, construction estimating and accounting suites will offer procurement functionality to varying degrees. 

Benefits and Potential Issues

Here are some of the benefits realized from successfully adopting modern, top-rated construction technology solutions. The best bidding software construction companies can implement will yield all of the below benefits. 

Improved efficiency. Traditional bid-solicitation processes are fraught with error and require substantial time and expense to execute. By automating the process with project managing technology, there can be a substantial reduction in errors, printing costs and labor.  

Better estimates and visibility. Bid builder software can produce more effective procurement processes and in turn, provide a company with better data as they develop estimates for their clients. Moreover, they will gain better visibility into costs throughout the project by holding suppliers accountable to their bids.  

Lower costs. The best bidding system will establish highly effective procurement processes that lower costs substantially. By soliciting more bids and creating a more professional, competitive process, buyers will lower their cost of materials and subcontractors

Perhaps the biggest challenge with these kind of implementations is adoption. Even if internal users adopt the invitation to bid software, it can be difficult to get suppliers to respond to the new model of submitting their bids or RFP responses. Overcoming these issues may require mandating use of the system. Contractors should consider whether they have enough leverage with subcontractors and suppliers to make such a mandate. Properly implemented, these solutions can be the best project bidding tool money can buy. But shoppers should checkout bid software reviews, demos and pricing before making any final decisions.