External User Manager 2026: Benefits, Features & Pricing

External User Manager is a solution designed for managing Microsoft 365 guest users, helping IT administrators control and secure external access. It supports organizations that collaborate with external partners, clients, and vendors through Microsoft Teams and Microsoft 365 groups. The application provides tools to maintain security compliance while enabling collaboration.

The system includes an approval workflow that allows teams to request and approve guest access within Microsoft Teams. Access review features enable administrators to audit guest users and remove inactive accounts based on predefined rules. It offers reporting on guest user activities, domain whitelisting and blacklisting, and tools to manage existing external users in the Microsoft 365 environment.

Security features include a customizable onboarding portal where external users can review and sign agreements such as NDAs and GDPR policies before access is granted. Auditing capabilities track consent to agreements, and administrators can suspend or reactivate guest accounts as needed. Organization management tools provide centralized control over external organizations and domains. Automated notifications and...