webexpenses 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

webexpenses

4.5

(1104)

FrontRunner 2026

Pricing

Pricing available upon request

About webexpenses

Webexpenses is a user-friendly, cloud-based expense management solution designed to simplify and automate business spend processes for organisations of all sizes. Perfect for businesses seeking efficiency and compliance, Webexpenses streamlines expense reporting, invoice processing, and payment management, helping to save time and reduce costs.

Key Features:

Mobile Accessibility
The Webexpenses app, available on both Android and iOS, allows users to easily capture receipts in real-time, track mileage, and submit expense reports on the go, improving convenience and accuracy.

Automation and AI Integration

Powered by AI and machine learning, Webexpenses automates expense report generation, compliance checks, and approval workflows, reducing manual errors and administrative effort, while speeding up the entire process.

Compliance and Visibility

Built-in policy controls and automated compliance features help ensure your team adheres to company policies. Real-time visibility into employee spending enables you to identify cost-saving opportunities and optimise your budget.

Seamless Integration

Integrate Webexpenses with popular ERP and financial systems such as Sage, Oracle NetSui...

webexpenses Screenshots

webexpenses Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Basic

Pricing available upon request

Plan includes:

Audit
Expense Management
Invoice Processing
Payments
Travel

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webexpenses Features

Popular features found in Expense Report
Accounting Integration
Audit Trail
Automated Receipt Matching
Compliance Management
Corporate Card
Expense Claims
Mobile Receipt Upload
Multi-Currency
Reimbursement Management
Spend Control
More features of webexpenses
Accounting
Activity Dashboard
API
Approval Process Control
Approval Workflow
Audit Management
Billing & Invoicing
Booking Management
Cash Management
Categorization/Grouping
Configurable Workflow
Credit Card Management
Customizable Fields
Customizable Reports
Dashboard
Data Import/Export
Duplicate Payment Alert
Electronic Payments
ERP integration
Expense Tracking
Financial Management
For Small Businesses
Fraud Detection
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Mileage Tracking
Mobile Access
Online Booking
Online Invoicing
Payment Processing
Policy Management
Purchase Order Reconciliation
Real-Time Analytics
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Receipt Management
Reminders
Reporting/Analytics
Reporting & Statistics
Restriction Management
Single Sign On
Spend Analysis
Third-Party Integrations
Time & Expense Tracking
Travel Management
Vendor Management
Workflow Management

webexpenses Integrations

Reckon One

QuickBooks Online Advanced

Infor M3

NetSuite

SAP Business One

Stampli

See all 17 integrations

webexpenses User Reviews

Overall Rating

4.5

Ratings Breakdown

62%

31%

Secondary Ratings

Ease of Use

4.4

Value for money

4.4

Customer support

4.4

Functionality

4.4

Laura O.

Verified reviewer

Logistics and Supply Chain

51-200 employees

Used weekly for less than 6 months

Reviewed December 2025

Easy to use

When onboarded it took a couple of times to figure it out but now I find it really straight forward.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use Stores previous addresses Tick box for return journeys I like that it calculates your mileage for you

Cons:

I honestly can't think of anything I dislike about the product. I find it really easy to use and makes submitting mileage a fast process.

Zak A.

Verified reviewer

Hospital & Health Care

201-500 employees

Used daily for less than 6 months

Reviewed December 2025

Daily expenses are made quick and easy. Feature rich.

Daily expenses are made quick and easy, especially as it links in directly with my HR app. Having the mileage calculator built in, and it being linked up with my HR app makes this a great, all-in-one feeling solution that doesn't add clutter to my work flow.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

The granular breakdown of expenses is really easy - just from a single expense I can very easily see buttons to split payments and tag-in collogues. It takes what would feel like more complex expense reports, and makes it stress-free. I don't need to write in lots of context as the forms allow me to feel confident in what I'm filling out due to the options. Built-in mileage calculator is really handy, and most importantly I trust that when I've submitted my expenses, it's all sorted and correct. I couldn't say the same for PeopleHR's expenses thing we used to use - that couldn't keep the attachments linked to my expenses.

Cons:

I think the User Interface is a little outdated, but I wouldn't say this takes away from any of the functionality. It's a tad cluttered I'd say.

Reasons for switching to webexpenses

I'm not sure why my company switched. But my personal experience was that PoepleHR expenses kept removing my attached receipts - meaning it looked fine when I would submit them, but my manager wouldn't be able to see. They would need to decline my expenses and I'd have to start over with the attachements.

Sarah B.

Farming

11-50 employees

Used weekly for less than 2 years

Review source

Reviewed December 2018

Webexpenses

Ratings Breakdown

Ease of use

Previously 3

Value for money

Customer support

Functionality

Previously 3

Pros:

The customer support is very good and it is easy to use.

Cons:

Receipts are not that easy to print out.

Nathan F.

Verified reviewer

Education Management

201-500 employees

Used monthly for less than 2 years

Reviewed December 2025

Webexpenses in Higher Education

The system truly excels at efficiency. What used to be a tedious, paper-heavy process is now lightning fast. The mobile application allows me to capture receipt images instantly, and the integrated technology reads the information automatically, saving significant time on manual data entry. The user interface is exceptionally intuitive. The clean design and logical layout meant I was able to navigate the system and submit my first expense claim with virtually no training. Everything is exactly where you expect it to be, making the entire process straightforward and frustration-free. Overall, Webexpenses has removed the headache associated with expense management. It is a seamless and highly effective solution that genuinely delivers a smooth user experience.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The platform is incredibly easy to use. The mobile app lets you snap a photo of a receipt, and the system intelligently extracts the data instantly. It truly simplifies what used to be a tedious manual task. The straightforward UI deserves high praise. The design is clean, intuitive, and requires almost no training. Submitting claims and getting them approved is a quick, logical process from start to finish. What really stands out is the transparency of the process. You always know exactly where your claim stands in the approval workflow. There are no more black holes or guessing games; visibility is immediate for both employees and approvers.

Cons:

While we are highly satisfied overall, a couple of minor pain points prevent a perfect score: Receipt Organisation: While uploading individual receipts is a breeze, the process of organizing those receipts into a larger claim can sometimes be a bit fiddly, requiring a few extra clicks to group items exactly how you want them. Occasional Login Glitches: We’ve experienced a handful of instances where logging in fails temporarily. It seems to resolve itself quickly and points to an occasional server-side hiccup rather than a user error, but it can be frustrating when you need quick access.

Noel C.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used weekly for more than 2 years

Reviewed December 2025

Easy to use for the average everyday person

Not too hard to learn and once you use it is easy to continue to use every time. There are a few minor issues, but nothing major.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of adding receipts and linking with Invoices. Approvals workflow works well with email sent and links provided.

Cons:

Maps in New Zealand do not know well known places like Google Maps does. Receipts that have been added sometimes go missing and then reappear days later.

Ciska C.

Verified reviewer

Investment Management

201-500 employees

Used monthly for less than 2 years

Reviewed December 2025

Great product, easy to use

Great overall. Simple to use, helpful with managing expenses in one place and streamlines the approvals

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Webexpenses is an excellent solution for managing expense claims, offering a streamlined and intuitive experience. Its standout feature is the ease of use—users can navigate the platform effortlessly thanks to a clean, simple interface that feels logical and well-designed. The process of consolidating receipts is particularly impressive; uploading and attaching multiple receipts to a single claim is quick and hassle-free, reducing administrative burden. The mobile app complements the desktop version, allowing users to capture receipts on the go and sync them instantly. Overall, Webexpenses delivers a user-friendly, efficient system that simplifies expense management and saves valuable time for both employees and finance teams.

Cons:

There isn't anything major that I don't like about the product, some admin things could potentially be simplified

Jeanette F.

Verified reviewer

Education Management

1001-5000 employees

Used monthly for less than 2 years

Reviewed December 2025

Efficient but not always intuitative

From both a user and approval perspective, the process feels smooth and well thought out. Approvals are straightforward, and the notifications are helpful because I always know when a claim has been approved and paid. Overall, Webexpenses has made the expense process faster, more transparent, and much easier to manage.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I’ve found Webexpenses very easy and efficient to use in my day-to-day work. Being able to take photos of receipts and submit claims straight away saves a lot of time and removes the hassle of manual entry. I like that the app clearly shows the history and status of my claims, so I can easily see what’s been submitted, what’s pending, and what’s been approved.

Cons:

The UX isn't always intuitive on the app when you're a new user. In particular, when you're trying to add a photo to the expenses claim its not always clear on where it should be added. The button to actually submit a claim could also be more visible to improve the UX of the app.

Ilaria L.

Verified reviewer

Hospitality

51-200 employees

Used monthly for more than 2 years

Review source

Reviewed January 2026

Great, but could be better

It is a good platform if the admin team is always available and if they set the platform up correctly

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Managers in my current company use this platform to submit expenses for transports in London and for expenses made abroad that vary from travels, food and anything extra related to work. It is very efficient platform.

Cons:

What I don’t like about the platform is that is not that easy to use. Many clicks required to arrive at the end of the process. And also, as for every expense there is a reason to select, if the admin team did not set the reason that you need, you have to contact them and ask if they can update it for you. A bit of a long process.

Daniel G.

Verified reviewer

Civic & Social Organization

1001-5000 employees

Used monthly for less than 2 years

Reviewed December 2025

Webexpenses is clear and easy to use for the most part.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Webexpenses is clear and easy to use for the most part. It enables me to make claims for work expenses and get them paid back to me.

Cons:

The process of uploading and adding receipts to a claim is a bit confusing and it's not clear when a receipt has just been added to Webexpenses, or when it has been added to the claim itself. It also occasionally glitches and logs me out. However, when this happens, I don't lose any process on what I'd already filled in, which is good.

Bradley R.

Verified reviewer

Leisure, Travel & Tourism

51-200 employees

Used monthly for less than 6 months

Reviewed December 2025

Webexpenses has a user friendly interface and interacts well with accounting software

During my short time using Webexpenses I have found it extremely easy to use, both as a drafter of expenses for submission and as a reviewer of expense claims and would recommend it to other businesses looking for expense software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Webexpenses has a user friendly interface and it is easy to create and submit expenses for review. It also integrates very well with our existing accounting software (Sage).

Cons:

I have only been using it for a short time so have not encountered many cons to webexpenses. The only issue I have faced is updating my personal details, which can be not intuitive.

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