CampWise 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

CampWise

4.2

(30)

Pricing

Starting at $2,760.00 per year

About CampWise

CampWise is a camp management software that helps businesses manage registrations, staff, donors, retreats and payments. The platform offers a common records functionality that provides a centralized record for each person, capturing the entire history from prospect to camper, staff, donor, and conference contact.

Additionally, CampWise lets stakeholders manage applications, track references, and ensure communication with potential staff members.

CampWise Screenshots

CampWise Pricing and Plans

Starting price: $2,760.00 per year

Free Trial

Free Version

Basic

$2,760.00

per user, per year

No plan information available

CampWise Features

Popular features found in Camp Management
Attendance Management
Billing & Invoicing
Calendar Management
Event Scheduling
Facility Management
Faculty/Staff Management
Medical Management
Online Booking
Online Forms
Online Payments
Parent Portal
Program Management
More features of CampWise
Alerts/Notifications
Credit Card Processing
Customer Management
Customizable Forms
Customizable Reports
Discount Management
Donor Management
Event Management
For Summer Camps
Online Registration
Registration Management
Reminders
SMS Messaging

CampWise User Reviews

Overall Rating

4.2

Ratings Breakdown

50%

33%

10%

Secondary Ratings

Ease of Use

3.7

Value for money

4.4

Customer support

4.6

Functionality

4.2

Kayla S.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed April 2024

Campwise Review

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I like most about CampWise is the customer service. The staff are always quick to respond and thorough in providing us service.

Cons:

My least favorite part of CampWise is switching between all the platforms to access what I need in that moment.

Janelle R.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2023

Friendly & Knowledgeable Staff

With not having training in Campwise when I started my job, the Campwise Team has made it very easy to understand. They have been more than willing to talk me through situations, showing me how to use modules and just teach me how to use Campwise to make my life and co-workers lives easier.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Campwise Team is very friendly and knowledgeable. They will help you out with most everything that you throw at them.

Cons:

The reports and parameters for the report can be very confusing.

David H.

Information Technology and Services

2-10 employees

Used daily for more than 2 years

Review source

Reviewed May 2018

NEEDLESSLY complex

Increased awareness of horrible products.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I can't even say that it saves administrative staff any work, because it seems to create even more for them!

Cons:

EVERYTHING! Twenty years from now, we may be wondering about this or that camp, why registration declined and they had to close down. The reason will be: they switched to CampWise and people decided it wasn't worth wading through so much UX crap, both front-end and back-end, just to get into the camp's front gate. There may not have been ANY thought put into streamlining how a typical user would work their way through registration. Everything you've ever heard bad about government websites is embodied here - I'm renewing my family's passports right now, and CampWise makes that process seem like a breeze. Be nice to your campers and especially their parents: stay AWAY from CampWise!

Lori M.

Verified reviewer

Museums and Institutions

11-50 employees

Used daily for less than 12 months

Review source

Reviewed May 2020

I've tried many. This is the best!

GREAT!! Our company has tried CampBrain, CampDoc and CampWise, looking for a camp management software that addresses all of our needs. CampWise provides it all and provides it better than the competition. This first year we have seen a 20% increase in camper registrations and I attribute much of that it to CampWise.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability to automate the process and ensure that customers and our company receives the information we need when we need it, sets CampWise well above the competition. CampWise allows us to provide the customer service we have always desired to provide, even in the midst of our busy summer season. Our families are notified when its time to make payments, when they need to complete forms, they receive their packing list, medication packaging instruction, drop off instructions all automatically, at the times set by us. They also receive pick up reminders and a thank you note automatically. Even more important are the automatic generation of daily, weekly and monthly reports for our company. One week prior to the start of each session I simply open a folder in my G-Drive and print all my opening day paperwork including our camp rosters, medication administration records, cabin assignments and about 10 other reports. CampWise is HUGE time saver. We also have reports showing us what past families have not enrolled, and even have automatic lead generation from within the registration processes.

Cons:

Setting up this system takes time. They provide great customer service and a one-on-one consultant to walk with you through every step of the processes and will even do most of the work for you. But we wanted to do the work in order to really learn the system. To use CampWise to its fullest capacity you should consider each e-mail, each needed report well in advance. Once the system is up and running, CampWise utilizes an email support system. While they usually have an answer to your questions the same day or by the next day, I would prefer being able to pick up the phone and get an answer to my question right away. I guess I am just old school and don't mind waiting in queue for the next tech person.

Reasons for switching to CampWise

Because CampDoc is a camp medical management software, it could not provide us with an easy way to get the non medical reports that we needed. We had to hire a separate office staff each summer whose primary job was the creation of forms that we needed. While initially CampDoc seems like the less expensive option, the actuall cost of using them was far greater than we expected. Their credit card charges added up to thousands of dollars and they didn't offer the ability to charge a service fee back to our customer. Also The lost revenue from inefficient marketing was huge. Our revenue and camper return rate fell during our two years with CampDoc. For camps with set clientele, whose primary concern is good medical records and documentation, this would be a fine option. I would not recommend them for any "for profit" camps or camps looking to build clientele.

Tina B.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 6 months

Review source

Reviewed May 2020

Made for Camps

We went from using gmail, google sheets and docs, Quickbooks and Salesforce to this one system. It saves us so much time, money and energy that we wasted by updating several apps manually. Everything is in one place now. Our staff, CEO, accountant, and board members are all on the same page, there are no surprises and we can all contribute and stay informed. The set up is easier than other programs I have set up and Campwise was there every step of the way. We did weekly Zoom meetings to get all the details added so it didn't seem so daunting because we did it in steps and I learned as we went. Campwise staff is the best I have ever encountered, they are very responsive and made me feel like I was their only priority, and part of their family.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's hard to say what I like most because I have several favorites! I love that it puts everything in one place, all our contacts were imported so I can pull them up and share between both our camp locations, but still have separate calendars and reporting for each camp event. I love the reporting, it is quick and easy to pull reports, or if you need more custom reports you can go in deep and pull any data you need and customize it. I love the set up, we were able to explain our business to the project managers at Campwise and they helped me build exactly what we needed. The outcome could not have been better and it fits our needs to the letter since we built it that way.

Cons:

We are used to using a color coding for our events on the calendars and I don't have that, (yet). I have asked and they said they can do that in the future, as they take feedback and are always improving.

Reasons for choosing CampWise

The price, ease of use, and the various modules that you could choose to purchase, or leave out. We also like that we can run our summer camps and our large groups, schools and organizations all on Campwise. Even though both have very different components, we are able to customize each to fit our needs and be on one platform. The online training was also a big factor in our decision since our staff could plan the training around their schedules over time, rather than go somewhere for training classes and try to learn it in 3 to 5 days. Online training also saved a lot of money and can continue during the Covid 19 shut down.

Lynne M.

Verified reviewer

Hospitality

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2020

Long time user - multiple sites

I have been a user for several years and at three different sites. I have helped implement it at the first site and now at this site. At the first site, we had a horrible product that was just not working for us. The current site did not have a system in place and I already knew this software although I did compare others. I have been really pleased with the support that I have had and the fact that they listen to their customers when we ask for specific software developments that would make their product easier to use and more functional.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that there are different modules for camp, conference, and donor. You can choose all three if your site has a use for all three. With our current site, we only needed the conference module at this particular time. We can add the donor module and or camp (registration) modules when and if needed.

Cons:

Setup is tedious. I don't have a comparison to other product setups to compare though so I cannot really say if it is better or worse than others.

Reasons for choosing CampWise

The price and functionality fit our needs best. We deal more with hosting conference and retreat groups and have very little need for a registration system at this time. CampWise gave us more of what we needed at this time and I was already familiar with their product and support team.

Cheri S.

Verified reviewer

Religious Institutions

11-50 employees

Used daily for more than 2 years

Review source

Reviewed August 2020

TERRIFIC customer support!

After unexpectedly finding myself in a position to need to take over for our office manager, I was terribly anxious about all the things I didn't know and hadn't previously had to worry about in our camp office. What I have found in the past six months is that CampWise is EXCELLENT about responding promptly to inquiries! I have lost count of the support calls and emails that the CampWise team has had with me as I was attempting to navigate so many different functions for the first time. They equipped me with knowledge that I was then able to share with our team so that we didn't have only one person in our office acquainted with the most-used components of the software. I am so grateful to each CW team member who has spent time on the phone, in particular after we decided to cancel summer camp. I can't say enough about their pleasant and swift responsiveness - A++!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

So grateful that their support is quick and helpful!

Cons:

In the years before I was employed by the camp, I wasn't a fan as a parent of the online registration process . . . now that I'm employed, I do hear from people trying to register. Will be interested in exploring this more with CW staff when I feel better acquainted with everything.

Trisha K.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for more than 2 years

Review source

Reviewed January 2020

Product keeps getting better

I'm happy with their service and improvements. I've looked at a lot of databases considering changing but always decide to stick with CampWise. The databases that cost a bunch more don't have enough more value to justify switching.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that the support team is constantly adjusting and make this product better. I've worked with a lot of different databases over the years. No database is perfect and the only way I'd find one that's 5 stars would be if someone wrote it just for our camp. But CampWise has consistently gotten better every year. They have a great support team. Friendly and helpful

Cons:

The reporting is a bit complex and complicated but has gotten better over the years and see changes happening to make it even better. I think it's complex because they are trying to make it work for every camp and every situation. I'm sure that's daunting to do but it just continues to get better

Reasons for choosing CampWise

Allows for conference database, donor, and staff, all in one!

Reasons for switching to CampWise

price, customer service, etc.

Mary Anne M.

Verified reviewer

Hospitality

11-50 employees

Used daily for less than 2 years

Review source

Reviewed August 2020

Best Customer Service Ever!

The CampWise staff has been AMAZING!!! From the very first demo, through the data transfer from our old system, setup of the CampWise system to our site, to the regular tech support, they have been amazing! I have always felt intimidated by tech support, but they have been nothing but kind, patient, helpful, knowledgeable and supportive, with every step.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We use the Conference module only. It's easy to use, gives us great data analysis through the reports, is user-friendly for our staff, and professional in appearance and functionality

Cons:

We needed to customize the contract. I wish that the customized contract and invoice were printable from inside the product, instead of having to generate the custom contract from outside of the product.

Reasons for choosing CampWise

They're quick and professional response was impressive. They consistent support, knowledge and kindness has been incomparable. So glad we chose them.

Reasons for switching to CampWise

The distributor of our previous product did nothing to keep us. Didn't return our calls, find ways to meet our needs, or offer us the support we needed.

Lauren S.

Verified reviewer

Religious Institutions

2-10 employees

Used daily for more than 2 years

Review source

Reviewed September 2020

They are expanding and adding new features!

Their customer support team is extremely helpful. They are always willing to help through email, phone call, or video tutorial.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I appreciate the company's ability to be adaptable to what their customers need. There have been times in the past that we wished Campwise would have offered a certain feature. When we spoke with them about it, they took steps to improve the process and/or make that feature available. They seem to be growing and developing with the needs of their customers.

Cons:

The design and layout is not the most user friendly, though this has also been improving over the past few years. It would be great to see this develop more often.

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