Find the best Private Duty Care Software
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Alora Home Health
WellSky Personal Care
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MatrixCare Home Health & Hospice
MatrixCare Home Health & Hospice
Designed for clinicians by clinicians, MatrixCare’s award winning, best in KLAS post-acute EHR software works across home health, hospice, private duty, palliative care, skilled nursing facilities and more. With firsthand home hea...Read more about MatrixCare Home Health & Hospice
In response to hospitals’ rising inpatient healthcare costs, many seniors, people living with disabilities, and individuals recovering from an illness or injury turn to private duty home care agencies for assistance. Private duty is a broad care category that includes all types of in-home care that assist clients with their daily lives. Private duty care software is an all-in-one solution that simplifies caregiver management and administrative operations which in turn helps care providers increase client satisfaction and profitability.
Here’s what we’ll cover:
What is private duty care software?
Private duty care software is a specialized category of general home health software. This software solution gives private duty home care agencies the ability to streamline workflows and automate processes to save time, increase revenue, and eliminate the errors inherent in paper-based operations. It offers comprehensive features that assist non-medical care providers with scheduling, record keeping, billing, electronic visit verification (EVV), and interagency communication.
Common features of private duty care software
While features vary from product to product, private duty care software typically offers some or all of the following functionality:
Billing and invoicing
Create and manage bills, invoices, and other monetary interactions. Integration with scheduling and payroll simplifies the process of calculating client billing, which improves cash flow and enhances profitability.
Plan availability and manage schedules by hour, shift, or visit. Optimize caregiver assignments by scheduling visits based on caregiver skills, care plans, and client needs.
Care plan management
Manage the treatment and coordination between care providers and clients. Create custom care plans detailing caregiver expectations and client goals related to the quality of life they hope to achieve.
Streamline the management of clients with fast and easy access to all client information. Access contact history, payer information, bill rates, caregiver skill requirements, assessments, and service plans to effectively manage interactions with current clients.
Track and process employee payroll with an integrated system. Implement electronic visit verification (EVV) to allow real-time reporting of shift start and end times to increase payroll accuracy and easily verify total billable hours spent during the shift.
What type of buyer are you?
Choosing the best private duty care software starts with understanding what kind of buyer you are. Most buyers fall into one of the following categories:
Startups: Resource management is a primary concern when first starting your own private duty care business. Look for affordable, user-friendly solutions that can grow with you. Billing and invoicing tools will help ensure accurate claims and quick billing turnaround to increase cash flow. Private duty encompasses several different types of care, so startups benefit from tools that increase efficiency with payroll, billing, scheduling, and care plan management across multiple lines of service.
Independent caregivers: Private duty care software helps independent caregivers streamline services and manage finances. Look for features that keep you on track with appointments, expenses, and clients. Care plan management tools make it easy to detail expected caregiving tasks, specific work hours, and client needs.
Home care agencies: Agency owners and managers benefit from tools that help manage caregivers, clients, and back-office operations. Look for software solutions that streamline agency processes from scheduling, billing, payroll, visit documentation, and care plan management. These features help agencies develop efficient, productive workflows that enhance caregiver and client satisfaction.
Benefits and potential issues
Private duty care software offers a variety of benefits to non-medical home care agencies and the clients they serve:
Verify accuracy with billing, invoicing, and payroll: EVV systems increase visibility to the delivery and management of care. Digital care records verify caregiver timesheets, document visit notes, and ensure plan compliance. Verifying home care visits at the point of care helps to eliminate billing fraud attempts and improves the quality of life for private duty care clients.
Increase caregiver retention: The home care industry has high turnover rates, but software features such as caregiver scheduling and care plan management can improve retention. These features enhance flexible scheduling options and maintain a high degree of client/caregiver compatibility, both of which are key to improving caregiver satisfaction. Mobile solutions for timesheets, task tracking, visit notes, and assessments means caregivers spend less time on manual paperwork and more time with clients.
Ensure regulatory compliance: As providers coordinate care, they must stay in compliance with ever-evolving regulations. While services covered by Medicaid vary from state to state, many states cover non-medical private duty care through regular Medicaid or a Medicaid waiver. Comprehensive billing and invoicing features support evolving requirements for Medicare, Medicaid, Medicaid Waiver, insurance, and private payers.
Market trends to understand
Private duty care is a key growth area for the in-home care industry. According to the Global Coalition on Aging, the majority of Americans ages 65 years or older want to stay home as much as possible. As the population of clients needing non-medical care grows, it will drive job creation and economic growth for care providers. Leveraging private duty care software technologies helps care providers improve service delivery and client outcomes, keeping them competitive in a growing market.
Mobile integrations streamline processes. Cloud-based software solutions provide convenient access to patient and caregiver data from mobile devices. Caregivers are typically remote, and mobile accessibility means they spend less time on manual paperwork or typing information on a desktop computer. A centralized location for all agency data improves communication between caregivers and support staff, which reduces the amount of administrative support needed to manage operational processes.