OnPay 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

OnPay

4.8

(460)

FrontRunner 2026

Pricing

Starting at $49.00 per month

About OnPay

OnPay is a cloud-based payroll solution that helps small businesses automate tax filing and payment workflows. Key features include employee self-onboarding, new hire reporting, automated payroll taxations and scheduled pay runs. OnPay provides an employee portal for updating information, onboarding and accessing past pay stubs and tax forms. Businesses can track their employees’ PTO, vacation and sick leave. The solution provides a document vault for storing contracts and employee notes. It offers integration with third-party applications like Xero, QuickBooks, Guideline, Vestwell and more.

Featuring a comprehensive suite of tools, OnPay simplifies payroll processing by automating calculations and tax deductions, offering direct deposit options and providing detailed reporting capabilities. This streamlined approach to payroll management ensures accuracy and compliance with tax regulations, relieving businesses of the burden of manual processing and minimizing the risk of errors. OnPay's HR management features centralize employee information, enable time-off requests, track benefits utilization and facilitate compliance with labor laws and regulations. By consolidating HR tasks i...

OnPay Screenshots

OnPay Pricing and Plans

Starting price: $49.00 per month

Free Trial

Free Version

Basic

$49.00

per user, per month

Plan includes:

Automated Tax Payments and Filings
Expert Support
Free W-2 and 1099 Processing
HR + Benefits
HR Tools and Software Integrations
Unlimited Monthly Pay Runs

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OnPay Features

Popular features found in Payroll
401(k) Tracking
Benefits Management
Check Printing
Compensation Management
Compliance Management
Direct Deposit
Employee Database
Self Service Portal
Third-Party Integrations
W-2 Preparation
Wage Garnishment
More features of OnPay
1099 Preparation
Access Controls/Permissions
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Archiving & Retention
Audit Management
Audit Trail
Benefits Dashboard
Certification Tracking
Chatbot
Collaboration Tools
Compliance Tracking
Configurable Workflow
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Data Visualization
Deduction Management
Digital Signature
Document Management
Document Storage
Electronic Forms
Electronic Signature
Employee Benefits Administration
Employee Handbook
Employee Management
Employee Onboarding
Employee Portal
Employee Profiles
Employee Self Service
For Accountants
For Cloud
For Small Businesses
Health Insurance Administration
HR Management
HSA/FSA Administration
Learning & Development
Leave Tracking
Mobile Access
Multi-State
Offboarding
Onboarding
Online Benefits Enrollment
Orientation Workflow Management
Payroll Management
Payroll Outsourcing
Payroll Reporting
Policy Management
Process/Workflow Automation
Real-Time Reporting
Reminders
Reporting/Analytics
Reporting & Statistics
Role-Based Permissions
Sick Leave Tracking
Split Deposits
Task Management
Tax Calculation
Tax Compliance
Tax Filing
Time Off Management
Time Off Requests
Time Tracking
Training Management
Vacation/Leave Tracking
Web-based Deployment
Workflow Management

OnPay Integrations

QuickBooks Online

Integration rated 4.7 from 13 reviews

QuickBooks Online Advanced

When I Work

Deputy

QuickBooks Time

Humanity

See all 7 integrations

OnPay User Reviews

Overall Rating

4.8

Ratings Breakdown

90%

Secondary Ratings

Ease of Use

4.7

Value for money

4.9

Customer support

4.8

Functionality

4.7

Sara B.

Verified reviewer

Hospital & Health Care

5001-10000 employees

Used daily for less than 2 years

Review source

Reviewed March 2023

Payroll for our company is handled via OnPay

Payroll is processed, taxes are paid and filed, and year-end reports are generated all through OnPay. The reason I went with OnPay is that they provide a turnkey service at a reasonable price. The onboarding process was painless, and customer service has been superb.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Thanks to OnPay, I can now run all of my commissions once a week, which is considerably more convenient for both my clients and my team. After a lot of research, I settled on OnPay, and I couldn't be happier with my decision. It was smooth sailing all the way through the transfer they facilitated for me in the middle of last year.

Cons:

I'd like new hires to use the app to fill out more information, such as their Emergency Contact information. Instead than needing to log in and check, it would be great to be alerted when a candidate has accepted a proposal.

Reasons for switching to OnPay

I received first-rate assistance and service from them. Allow you to easily conduct payroll whenever you like, as often as you need, and for a flat rate per person and per month.

Aaron C.

Verified reviewer

Food & Beverages

2-10 employees

Used weekly for less than 2 years

Review source

Reviewed November 2025

Great company offering massive convenience

Overall, OnPay is a fantastic company and I enjoyed utilizing their services. If it weren’t for the fact that our new POS system contains an all-in-one payroll, time keeping and taxes app, I would probably still be with OnPay.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease and convenience that OnPay provided was fantastic. I never had to worry if employees got paid on time or not. And then automatically taking care of payroll taxes and filing everything for me was great!

Cons:

The only thing I didn’t like is that if there was anything wrong with payroll in any particular week, they completely lock you out of the account until it’s fixed. It makes it difficult to be able to tell exactly what’s going on when you can’t access your own account.

Reasons for switching to OnPay

Toast was far too expensive and not nearly as easy to use and understand.

Amy L.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed October 2022

The features we need at a great price

Excellent. Simple to use, clear records and communication, easy integrations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

OnPay provides all the payroll, tax compliance, and vacation tracking services we need, in an easy to use interface. Our previous payroll company had no way to denote a QSEHRA, and provided poor customer service. OnPay is responsive, helpful, and innovative, especially around many COVID changes and services.

Cons:

Sorry that the price is increasing, but I get it.

Reasons for choosing OnPay

Price and ease of use

Reasons for switching to OnPay

No ability to document QSEHRA payments.

Robert R.

Verified reviewer

Information Technology and Services

Self-Employed

Used monthly for less than 6 months

Reviewed November 2025

Great payroll service

5 stars - completely satisfied. Their communication is second to none. Every question was answered and explained thoroughly

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great payroll service - website is very user friendly with some nice features - running payroll is straight forward - everything needed is displayed on one page - the service is reasonably priced. The absolute best part is their onboarding process with a zoom meeting to run the first payroll.

Cons:

being in different time zones which is common but nothing to dislike about the company at all. Great experience.

Reasons for choosing OnPay

A great payroll service that met my needs without paying for services I won't use. Their straight-forward website without bloat is perfect.

Reasons for switching to OnPay

the absolute worst website and unable to get the support I needed...

Jackie C.

Verified reviewer

Health, Wellness and Fitness

2-10 employees

Used weekly for less than 2 years

Review source

Reviewed May 2025

Happy transfer

Fantastic! Moving from our old payroll system to this one was a huge upgrade. The transition was so simple and any time I call with a question, it is answered quickly and kindly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

How user friendly it is. If anyone is afraid to go to an online payroll system, I recommend this one. It’s extremely easy to navigate.

Cons:

The reports aren’t as user friendly as I would like. I have to print off several different reports to get all the info I need.

Reasons for choosing OnPay

More reasonably priced and an easier transition process.

Reasons for switching to OnPay

Paychex was expensive, made mistakes often and the customer service was awful.

Ashlee B.

Verified reviewer

Financial Services

2-10 employees

Used daily for less than 6 months

Reviewed October 2025

Don’t hesitate, just buy.

From the first sign up to now, it’s been amazing. We got the first month free which really helped us learn and see the functions without the pressure. Onboarding was seamless and customer service is amazing.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The onboarding assistance, the price, and the intuitive system. I appreciate that their team made it easy to transition over and the price is amazing for its value.

Cons:

I do not have any complaints at this time. I think the platform looks nice and so far it’s been no issue.

Reasons for switching to OnPay

Price, ease of use, functionality. Pretty much everything was better with onpay.

Ben R.

Verified reviewer

Marketing and Advertising

Self-Employed

Used monthly for less than 6 months

Reviewed January 2026

Fantastic Customer Service

My overall experience was very positive. The buying experience was easy, the hands-on customer service onboarding was stellar.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer service was incredible. I had a very tight deadline to buy, onboard, and run payroll. Their onboarding leader got on the phone and walked me through everything and ensured I met my payroll deadline.

Cons:

I don't have any complaints. The product UX is good and fairly intuitive. The cost is very reasonable.

Reasons for choosing OnPay

Peer recommendations, speed to go live, cost, ease of use,

Olga D.

Verified reviewer

Health, Wellness and Fitness

Self-Employed

Used weekly for free trial

Reviewed December 2025

Great service and easy to use

Great experience! Being new to payroll it's very important to find a supportive service that will be easy to navigate!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer support is very good and reliable. Flexible communication methods, can use email, or phone, whichever you prefer.

Cons:

Not being able to set date of payroll check to be sooner to when I ran payroll l. I wish I could make the date of check closer.

Reasons for switching to OnPay

Not great customer support with SurePayroll, emailed multiple times before getting a response

Dasha M.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used monthly for less than 6 months

Reviewed December 2025

Excellent Experience for New Business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We are a new organization so we had to set up a new payroll system. OnPay was very helpful in walking us through step by step.

Cons:

I have no complaints thus far about OnPay. Everything is intuitive, and there are many ways to get questions answered.

Reasons for choosing OnPay

They had terrible customer service. OnPay was so much better.

Nancy F.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used weekly for less than 6 months

Reviewed January 2026

Strong Customer Support and Smooth First Payroll Experience

OnPay has been proactive, responsive, and clear at every stage. As a first-time payroll user, their support and communication made the process much easier and gave us confidence that payroll was being handled correctly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer service has been excellent. Communication has been very prompt and clear, and the team was proactive in helping us get our first payroll processed successfully. This was my first time running payroll, and I really appreciated how approachable and supportive they were throughout the process.

Cons:

As a new user, I don’t have any significant complaints about OnPay at this time. The platform has met our needs so far, and the customer support has been very strong, which has helped offset the learning curve.

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