Wherewolf 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Wherewolf

4.5

(42)

Pricing

Pricing available upon request

About Wherewolf

Wherewolf is a digital waiver and guest management solution designed for tour and activity operators. The web-based and app software gathers digital liability information and stores it securely in the cloud, both as legally binding PDF documents and as graphable data aggregates – creating razor-sharp analytics of insights for business owners.

With elegant design and effortlessly impressive functionality, Wherewolf additionally offers review generation through follow-up automations, as well as integrations with several third-party applications including Dropbox Business, Mailchimp, Peekpro, Bookeo, FareHarbor, Rezdy and Xola.

Tour providers can speed up their check-in process without compromising on guest experience; and grow their brand with the business intelligence and boosted presence Wherewolf can offer.

Wherewolf Screenshots

Wherewolf Pricing and Plans

Starting price: Pricing available upon request

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

Wherewolf Features

Popular features found in Digital Signature
Access Controls/Permissions
Approval Process Control
Audit Trail
Data Security
Document Management
File Sharing
Mobile Signature Capture
Multi-Party Signing
Reminders
Status Tracking
Template Management
Workflow Management
More features of Wherewolf
Activity Dashboard
Age Verification
API
Conditional Logic
Customer Database
Customizable Branding
Customizable Fields
Customizable Templates
Data Import/Export
Drag & Drop
Mobile Access
Multi-Location
Offline Access
Online Signing
Photo Capture
QR Codes
Real-Time Data
Registration Management
Reporting & Statistics
Searchable Database
Search/Filter
Secure Data Storage
Signature Creation
Third-Party Integrations
Waiver Kiosk

Wherewolf Integrations

Bookeo

Xola

Dropbox Business

FareHarbor

Rezdy

Mailchimp

See all 7 integrations

Wherewolf User Reviews

Overall Rating

4.5

Ratings Breakdown

62%

31%

Secondary Ratings

Ease of Use

4.4

Value for money

4.4

Customer support

4.5

Functionality

4.4

Benjamin B.

Verified reviewer

Leisure, Travel & Tourism

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2019

Awesome! Blessing!

Tracking overall marketing effort and getting true analytical reports. Going paperless with liability waivers. Awesome Support staff.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Eliminates physical paperwork and storage, liability forms on iPad now going paperless, we can gather customers information, track all our marketing efforts, intergraded with Fareharbor for our online reservations, priceless for all my clients whom are currently using Wherewolf. Support team spot on and extremely helpful, supportive and instrumental in customizing our needs for different vendors working with Maui's visitor industry which is very unique.

Cons:

Set up and customizing Wherewolf with each individual Vendor. Being aware of time difference between Hawaii & New Zealand :).

Reasons for switching to Wherewolf

Wherewolf is better as it can be customized for each different Tour operation from Horseback Trail rides to Ziplining Tours

Meghan F.

Verified reviewer

Sports

11-50 employees

Used daily for less than 2 years

Review source

Reviewed March 2019

User and Company Friendly

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Wherewolf software is very simple to use for people of all ages and technology ability levels. It is also simple for all office staff to quickly collect data on customers who are using the sign in. Anytime we have needed something updated on the software it is done quickly and efficiently. The graphics are also great and the icons next to each prompted question help to assist all persons who are not native English speakers.

Cons:

The only issues we have had with the software has been quickly adjusted to our liking.

Jen Q.

Verified reviewer

Leisure, Travel & Tourism

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2019

Fantastic, professional, paperless way to capture information

Ratings Breakdown

Ease of use

Functionality

Previously 4

Pros:

We recently rebranded our products requiring our customised Wherewolf app to be updated. The updates were turned around extremely quickly to our new brand and any additional requests actioned quickly. I love the simplicity, ease of use and professional look of the app whilst still able to capture detailed customer and operational information. Always a pleasure working with the Wherewolf team!

Cons:

We had some limitations in the past with customisation, but these have since been resolved with the rebrand.

Isabel W.

Verified reviewer

Hospitality

11-50 employees

Used daily for less than 12 months

Review source

Reviewed January 2021

User Friendly Product with Good Customer Support

Every applications has its pros and cons, but Wherewolf is run by a team of people who clearly care and want to make sure the application works well for you. We have all really enjoyed working with them.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The team at Wherewolf is very responsive to customizations and fixing various bugs. They worked hard to ensure the Wherewolf software met our particular needs. The application is easy to use for both our clients and our team.

Cons:

There are some areas in which increased customization would be beneficial. I am sure this will be possible as the team continues to develop the application.

Reasons for choosing Wherewolf

They were able to customize the product to our needs, and it fit well for surf lessons and rentals.

Matt N.

Verified reviewer

Leisure, Travel & Tourism

11-50 employees

Used daily for less than 2 years

Review source

Reviewed October 2019

A great product

We now have a 100% paperless waver system with all wavers digitally stored in date and name order. We also sold 150 gift vouchers from an email campaign we sent to previous climbers and now have a great consumer database. Data is king!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's easy to use for customers and staff. The after sales service from the team at Wherewolf has been amazing. They are always available to work with you to make sure you are getting the best results.

Cons:

I can't think of anything we don't like. Any challenges we have had the team has managed to overcome.

Chris B.

Wine and Spirits

2-10 employees

Used daily for more than 2 years

Review source

Reviewed September 2018

Great Product - My customers love the unquie checkin + makes our front desk and vans look slick!!

Fantastic idea and great systems - it has changed the way we look at gathering customer info for the better moving forward. Its been a game changer for our Tours and I feel has been a key part in helping us jump ahead of our other competitiors for sure.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of data information that I now have accesss to - plus no more photocopied forms all over my checkin and vans :)

Cons:

It's just a pitty it can't self drive the Wine tours van as well - maybe in the future ha ha . There's not much to not like about it - its really slick.

Neil G.

Verified reviewer

Leisure, Travel & Tourism

2-10 employees

Used daily for more than 2 years

Review source

Reviewed December 2020

Simplicity

Helpful, Friendly and easy to deal with

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The simple fact is it is very easy to use and makes my life a lot easier.

Cons:

The only thing i can think of is there may 2/3 to many questions.

Reasons for choosing Wherewolf

I used it when i went on an activity and thought this would work very well for ours

joel l.

Verified reviewer

Leisure, Travel & Tourism

2-10 employees

Used daily for less than 12 months

Review source

Reviewed October 2019

Great Product - best guest Management system out there!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We enjoy the ease of the manifest, the ability to capture our guest's data (not booking data) to make more informed decisions on marketing spend and love the follow up email. We have gone from 27 to 13 on Tripadvisor ranking.

Cons:

The set up cost was high but given the software has been so useful it has started to pay itself back.

Reasons for choosing Wherewolf

The marketing suite and follow up emails.

Luke F.

Verified reviewer

Recreational Facilities and Services

2-10 employees

Used daily for less than 2 years

Review source

Reviewed January 2022

Great Product, Great Service

Love it. Using it again.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As a boat tour operator it's important to have my customers fill out a waiver for the protection of my LLC. It's even better though to be able to gather all their contact info for future promotions and return business.

Cons:

Bit of a learning curve but no big deal.

Bonnie M.

Verified reviewer

Leisure, Travel & Tourism

51-200 employees

Used daily for less than 2 years

Review source

Reviewed July 2021

We have been using for a year and it is going well!

Moving in to the 21st century with digital waivers has been great. It seems that most guests are expecting it now and they like the option to complete before they arrive.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

It is easy and straight forward to use for us and for guests. Integration and set up went smoothly

Cons:

It would be handy if it the completed waivers could feed through directly in to our reservation system so we don't have to run the 2 systems

Showing 1 - 10 of 42 Reviews

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