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Wherewolf

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Wherewolf

Wherewolf 2026: Benefits, Features & Pricing

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  • Overview
  • User Interface
  • Popular Alternatives
  • Pricing and Plans
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  • Integrations
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Overview

Wherewolf
Wherewolf
4.5
(42)

Pricing

Pricing available upon request

Top Alternatives

About Wherewolf

Wherewolf is a digital waiver and guest management solution designed for tour and activity operators. The web-based and app software gathers digital liability information and stores it securely in the cloud, both as legally binding PDF documents and as graphable data aggregates – creating razor-sharp analytics of insights for business owners.

With elegant design and effortlessly impressive functionality, Wherewolf additionally offers review generation through follow-up automations, as well as integrations with several third-party applications including Dropbox Business, Mailchimp, Peekpro, Bookeo, FareHarbor, Rezdy and Xola.

Tour providers can speed up their check-in process without compromising on guest experience; and grow their brand with the business intelligence and boosted presence Wherewolf can offer.

Wherewolf User Interface

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Wherewolf Pricing and Plans

Starting price: Pricing available upon request
Free Trial
Free Version

Basic

Pricing available upon request

No plan information available

    Wherewolf Features

    • Popular features found in Form Builder
      Alerts/Notifications
      Autofill
      Conditional Logic
      Convert to PDF
      Customizable Branding
      Data Import/Export
      Drag & Drop
      Electronic Signature
      Forms Creation & Design
      Multi-Channel Distribution
      Reporting/Analytics
      Surveys & Feedback
      Template Management
      Workflow Management
    • More features of Wherewolf
      Activity Dashboard
      Age Verification
      API
      Customer Database
      Customizable Fields
      Customizable Templates
      Document Management
      Mobile Access
      Mobile Signature Capture
      Multi-Location
      Offline Access
      Online Signing
      Photo Capture
      QR Codes
      Real-Time Data
      Registration Management
      Reporting & Statistics
      Searchable Database
      Search/Filter
      Secure Data Storage
      Signature Creation
      Status Tracking
      Third-Party Integrations
      Waiver Kiosk

    Wherewolf Integrations

    Bookeo
    Bookeo
    Xola
    Xola
    Dropbox Business
    Dropbox Business
    FareHarbor
    FareHarbor
    Rezdy
    Rezdy
    Mailchimp
    Mailchimp

    See all 7 integrations

    Wherewolf User Reviews

    Overall Rating

    4.5

    Ratings Breakdown

    5

    62%

    4

    31%

    3

    2%

    2

    2%

    1

    2%

    Secondary Ratings

    Ease of Use

    4.4

    Value for money

    4.4

    Customer support

    4.5

    Functionality

    4.4

    BB
    Benjamin B.

    Verified reviewer

    Leisure, Travel & Tourism

    11-50 employees

    Used daily for less than 12 months

    Review source

    Reviewed October 2019

    Awesome! Blessing!

    5

    Tracking overall marketing effort and getting true analytical reports. Going paperless with liability waivers. Awesome Support staff.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    Eliminates physical paperwork and storage, liability forms on iPad now going paperless, we can gather customers information, track all our marketing efforts, intergraded with Fareharbor for our online reservations, priceless for all my clients whom are currently using Wherewolf. Support team spot on and extremely helpful, supportive and instrumental in customizing our needs for different vendors working with Maui's visitor industry which is very unique.
    Cons:
    Set up and customizing Wherewolf with each individual Vendor. Being aware of time difference between Hawaii & New Zealand :).

    Reasons for switching to Wherewolf

    Wherewolf is better as it can be customized for each different Tour operation from Horseback Trail rides to Ziplining Tours

    Read More

    MF
    Meghan F.

    Verified reviewer

    Sports

    11-50 employees

    Used daily for less than 2 years

    Review source

    Reviewed March 2019

    User and Company Friendly

    5

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    The Wherewolf software is very simple to use for people of all ages and technology ability levels. It is also simple for all office staff to quickly collect data on customers who are using the sign in. Anytime we have needed something updated on the software it is done quickly and efficiently. The graphics are also great and the icons next to each prompted question help to assist all persons who are not native English speakers.
    Cons:
    The only issues we have had with the software has been quickly adjusted to our liking.

    Read More

    JQ
    Jen Q.

    Verified reviewer

    Leisure, Travel & Tourism

    11-50 employees

    Used daily for less than 12 months

    Review source

    Reviewed October 2019

    Fantastic, professional, paperless way to capture information

    5

    Ratings Breakdown

    5
    Ease of use
    5
    Functionality
    Previously 4
    icon
    Pros:
    We recently rebranded our products requiring our customised Wherewolf app to be updated. The updates were turned around extremely quickly to our new brand and any additional requests actioned quickly. I love the simplicity, ease of use and professional look of the app whilst still able to capture detailed customer and operational information. Always a pleasure working with the Wherewolf team!
    Cons:
    We had some limitations in the past with customisation, but these have since been resolved with the rebrand.

    Read More

    IW
    Isabel W.

    Verified reviewer

    Hospitality

    11-50 employees

    Used daily for less than 12 months

    Review source

    Reviewed January 2021

    User Friendly Product with Good Customer Support

    4

    Every applications has its pros and cons, but Wherewolf is run by a team of people who clearly care and want to make sure the application works well for you. We have all really enjoyed working with them.

    Ratings Breakdown

    5
    Ease of use
    4
    Value for money
    5
    Customer support
    4
    Functionality
    icon
    Pros:
    The team at Wherewolf is very responsive to customizations and fixing various bugs. They worked hard to ensure the Wherewolf software met our particular needs. The application is easy to use for both our clients and our team.
    Cons:
    There are some areas in which increased customization would be beneficial. I am sure this will be possible as the team continues to develop the application.

    Reasons for choosing Wherewolf

    They were able to customize the product to our needs, and it fit well for surf lessons and rentals.

    Read More

    MN
    Matt N.

    Verified reviewer

    Leisure, Travel & Tourism

    11-50 employees

    Used daily for less than 2 years

    Review source

    Reviewed October 2019

    A great product

    5

    We now have a 100% paperless waver system with all wavers digitally stored in date and name order. We also sold 150 gift vouchers from an email campaign we sent to previous climbers and now have a great consumer database. Data is king!

    Ratings Breakdown

    4
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    It's easy to use for customers and staff. The after sales service from the team at Wherewolf has been amazing. They are always available to work with you to make sure you are getting the best results.
    Cons:
    I can't think of anything we don't like. Any challenges we have had the team has managed to overcome.

    Read More

    CB
    Chris B.

    Wine and Spirits

    2-10 employees

    Used daily for more than 2 years

    Review source

    Reviewed September 2018

    Great Product - My customers love the unquie checkin + makes our front desk and vans look slick!!

    5

    Fantastic idea and great systems - it has changed the way we look at gathering customer info for the better moving forward. Its been a game changer for our Tours and I feel has been a key part in helping us jump ahead of our other competitiors for sure.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    The ease of data information that I now have accesss to - plus no more photocopied forms all over my checkin and vans :)
    Cons:
    It's just a pitty it can't self drive the Wine tours van as well - maybe in the future ha ha . There's not much to not like about it - its really slick.

    Read More

    NG
    Neil G.

    Verified reviewer

    Leisure, Travel & Tourism

    2-10 employees

    Used daily for more than 2 years

    Review source

    Reviewed December 2020

    Simplicity

    5

    Helpful, Friendly and easy to deal with

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    The simple fact is it is very easy to use and makes my life a lot easier.
    Cons:
    The only thing i can think of is there may 2/3 to many questions.

    Reasons for choosing Wherewolf

    I used it when i went on an activity and thought this would work very well for ours

    Read More

    jl
    joel l.

    Verified reviewer

    Leisure, Travel & Tourism

    2-10 employees

    Used daily for less than 12 months

    Review source

    Reviewed October 2019

    Great Product - best guest Management system out there!!

    5

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    We enjoy the ease of the manifest, the ability to capture our guest's data (not booking data) to make more informed decisions on marketing spend and love the follow up email. We have gone from 27 to 13 on Tripadvisor ranking.
    Cons:
    The set up cost was high but given the software has been so useful it has started to pay itself back.

    Reasons for choosing Wherewolf

    The marketing suite and follow up emails.

    Read More

    LF
    Luke F.

    Verified reviewer

    Recreational Facilities and Services

    2-10 employees

    Used daily for less than 2 years

    Review source

    Reviewed January 2022

    Great Product, Great Service

    5

    Love it. Using it again.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    As a boat tour operator it's important to have my customers fill out a waiver for the protection of my LLC. It's even better though to be able to gather all their contact info for future promotions and return business.
    Cons:
    Bit of a learning curve but no big deal.

    Read More

    BM
    Bonnie M.

    Verified reviewer

    Leisure, Travel & Tourism

    51-200 employees

    Used daily for less than 2 years

    Review source

    Reviewed July 2021

    We have been using for a year and it is going well!

    5

    Moving in to the 21st century with digital waivers has been great. It seems that most guests are expecting it now and they like the option to complete before they arrive.

    Ratings Breakdown

    5
    Ease of use
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    It is easy and straight forward to use for us and for guests. Integration and set up went smoothly
    Cons:
    It would be handy if it the completed waivers could feed through directly in to our reservation system so we don't have to run the 2 systems

    Read More

    Showing 1 - 10 of 42 Reviews
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