Apptoto 2026: Benefits, Features & Pricing

Name: Apptoto
Rating: 4.8 (94 reviews)

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Apptoto

4.8

(94)

Pricing

Starting at $39.00 per month

About Apptoto

Apptoto is a cloud-based solution that helps small to large businesses schedule appointments and deliver personalized reminders to clients, improving workflows across the organization. The centralized platform comes with search functionality, which lets users sort data using various fields and records to find the required results.

Key features include automated reminders, messaging, scheduling, database administration and reporting. Apptoto enables organizations to create and send multilingual messages to customers via emails, texts or voice calls and request responses to proceed with confirmation, cancellation or rescheduling of appointments with a two-way messaging tool. Additionally, it allows users to configure reminders based on the preferred method of contact by clients.

Apptoto facilitates integration with several third-party applications such as Google Calendar, Outlook, Office365, Salesforce, Clio and iCloud among others. Subscriptions are offered on a monthly basis and support is extended via email, phone, live chat and documentation.

Apptoto Screenshots

Apptoto Pricing and Plans

Starting price: $39.00 per month

Free Trial

Free Version

Starter

$39.00

flat rate, per month

Plan includes:

Address Book Sync
Appointment Booking Campaigns
Appointment Grouping
Appointment Scheduling
Automated 2-Way Messaging
Automated Follow-Ups
Automated Payments
Automated Reminders
Calendar & Inbox Search
Calendar Sync

Plus

$78.00

flat rate, per month

Plan includes:

Address Book Sync
Appointment Booking Campaigns
Appointment Grouping
Appointment Scheduling
Automated 2-Way Messaging
Automated Follow-Ups
Automated Payments
Automated Reminders
Calendar & Inbox Search
Calendar Sync

Professional

$130.00

flat rate, per month

Plan includes:

Address Book Sync
Appointment Booking Campaigns
Appointment Grouping
Appointment Scheduling
Automated 2-Way Messaging
Automated Follow-Ups
Automated Payments
Automated Reminders
Calendar & Inbox Search
Calendar Sync

Group

$208.00

flat rate, per month

Plan includes:

Address Book Sync
Appointment Booking Campaigns
Appointment Grouping
Appointment Scheduling
Automated 2-Way Messaging
Automated Follow-Ups
Automated Payments
Automated Reminders
Business Associate Agreement (BAA)
Calendar & Inbox Search

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Apptoto Features

Popular features found in Appointment Reminder
Appointment Scheduling
Calendar Sync
Call Reminders
Customizable Templates
Payment Reminders
Recurring Appointments
Rescheduling
Self Service Portal
SMS Messaging
Two-Way Communication
More features of Apptoto
Activity Dashboard
API
Appointment Management
Automated Responses
Automated Scheduling
Availability Management
Booking Management
Calendar Management
Confirmations/Reminders
Contact Database
Credit Card Processing
Customer History
Customizable Branding
Customizable Fields
Customizable Forms
Data Import/Export
Electronic Payments
Email Management
Email Marketing
Email Reminders
Group Scheduling
HIPAA Compliant
Mobile Access
Multi-Language
Multi-Location
Online Booking
Online Payments
Real-Time Notifications
Real-Time Reporting
Real-time Scheduling
Real-Time Updates
Reminders
Reporting & Statistics
SMS Reminders
Third-Party Integrations
Website Integration

Apptoto Integrations

Google Calendar

Integration rated 4.9 from 11 reviews

Microsoft 365

Salesforce Sales Cloud

Clio

Microsoft Outlook

Microsoft Teams

See all 8 integrations

Apptoto User Reviews

Overall Rating

4.8

Ratings Breakdown

87%

11%

Secondary Ratings

Ease of Use

4.6

Value for money

4.7

Customer support

4.7

Functionality

4.7

Abraham A.

Verified reviewer

E-Learning

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Your business needs this.

I've been using Apptoto for years and can't imagine my business without them. Apptoto is extremely reliable. Truly a "set it and forget it" tool.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

You can fine-tune reminders to meet your wildest needs. From different time zones to different services, they can do it all. Reminders get sent out 99.9% of the time.

Cons:

I would say the user interface could improve but that is always the case with every SAAS I've used. I've seen slight yet useful improvements as the months/years go by so I can't complain. They're keeping costs down and still managing to make improvements, kudos! At the end of the day, I hired them to deliver my reminders (and handle my booking pages) - and they do that like no other company in this space.

Reasons for choosing Apptoto

Apptoto guided me over the phone and had me up and running in less than 4 hours. They met every single request with ease and took the time to train one of my employees. Their customer service via email is reliable and always kind.

Reasons for switching to Apptoto

I had tried 4 different products, none offered the level of customization I needed.

Trinh N.

Verified reviewer

Mental Health Care

501-1000 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

Solid Easy-To-Use Product With Good Documentation, Stable Servers, and Responsive Support

Our Organization uses Apptoto to send our clients voice and text reminders for their appointments. Their API is easy to use and they have great documentation so our developers can implement our automation requirements where needed. We have been using Apptoto for about 1.5 years now and we are satisfied with the tool and the customer service the staff at Apptoto provides. There have been instances where there were bugs that we found and when we reached out regarding the issues, the team responded right away. For crucial bugs such as one that prevented our clients from receiving their appointments, Apptoto staff would prioritize fixing the issue and it would be resolved on the same day. This happened once in the 1.5 years that we used the software. In our experience, Apptoto's server is almost always up and ready to receive the daily API requests of client reminders that we send out. We have also sent in requests for additional features or UI changes to simplify the tool for our staff and the Apptoto dev was able to work with us to make the changes we need. These requests may take a little longer to get fulfilled and sometimes we would need to reach out and ask for an update but the request would get completed eventually. We never get the sense that the team was avoiding or ignoring us but rather that they are busy (like most company) but they are also weighing each requests and how it affects other Organizations that are also using the tool. A little diligence on our end to keep the communication going is what we needed to get our request fulfilled which we are fine with maintaining. [sensitive content hidden] is the developer we communicate with frequently and he has been helpful in working through our requests, asking questions, and understanding why we need certain features and changes. [sensitive content hidden] is our account manager and she is also helpful and responsive with answering contract and billing related questions. We have worked with [sensitive content hidden] before to renegotiate our contract and rates, especially when we needed to scale up the amount of texts we send out and she has been helpful in working with us to get fair pricing. Thank you, Apptoto team

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Apptoto's API is very easy to use if your company has a developer that can implement the features. They have great documentation. Their team is also responsive when you have questions, feature requests, or bugs to report. Their server is stable and our clients receives their appointment reminders 99% of the time. Usually, if the client did not receive a reminder, it is a result of something the client did like replying STOP to the texts. Sometimes it could be a carrier issue but these issues are usually not at the fault of Apptoto

Cons:

For the most part, we are happy with what Apptoto has done for us. When we first started using the software, there were some features that were not available. But the team was able to implement these features quickly, sometimes we were not even aware that they were working on it until they demo'd the feature to us. After 1.5 years of working with their software, we feel we are in a good spot where Apptoto can do everything that we need it to do for our company. The features that we have requested over the years are fulfilled to our company's satisfaction

Reasons for switching to Apptoto

We use to use Clientell but they got bought our by Televox, they gave us a new contract for the company transition. We were comfortable with the pricing and the features they offer

Vendor Response

Thank you for sharing such a detailed review, Trinh. We truly appreciate the trust you’ve placed in Apptoto over the past 1.5 years. It’s great to hear that our API, documentation, and overall reliability have supported your automation needs, and that reminders consistently reach your clients as expected. Your feedback about early feature gaps and how the team addressed them means a lot. Our developers and support staff work hard to respond quickly, prioritize critical issues, and collaborate on feature requests that genuinely improve your workflow, so we’re glad that came through in your experience. We also appreciate you acknowledging the work from both your account manager and our technical team on billing, contracts, and custom updates. Thank you again for choosing Apptoto during your transition from Clientell and for continuing to partner with us. We’re committed to earning your trust every day and supporting your reminder processes as you scale.

Replied November 2025

Stephen S.

Verified reviewer

Law Practice

2-10 employees

Used daily for less than 2 years

Review source

Reviewed November 2018

Awesome and Affordably Complete Appointment Reminder Platform

My experience with Apptoto has been absolutely awesome! It has saved me money and made my job so much easier! I love this product/service!

Ratings Breakdown

Ease of use

Value for money

Previously 4

Customer support

Previously 4

Functionality

Pros:

Apptoto is an awesomely affordable and complete appointment reminder platform that ultimately saves my business money by reducing no-shows and replacing appointment reminders sent by mail. Apptoto integrates with almost any calendar solution, and it allows you to send multiple reminders with receiver feedback options (i.e., confirmation, need to reschedule, etc.) by phone, text message, and email. Every type of reminder is completely customization. You will not find a more feature-packed appointment reminder solution that is as affordable as Apptoto.

Cons:

There are no cons about Apptoto. But, if I must pick something, it would be to make the interface more colorful. Yes, that's the biggest criticism I have.

Tim M.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Reviewed August 2024

Problems solved quickly. What more can you ask for.

We are very satisfied with the service we have received here for a few years now.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The primary agent we work with is [sensitive content hidden]. He really knows the product. Can usually take care of us in a few minutes.

Cons:

Sometimes can take a while to respond to our initial chat. Once we have connected, things are usually quickly taken care of. Some of the other agents not as knowledgeable as [sensitive content hidden]

Reasons for choosing Apptoto

Integration availability, worked with our corporate office to optimize the software.

Vendor Response

Thank you for your feedback! We’re thrilled to hear that you’ve been satisfied with our service and that we've been able to address your needs quickly and effectively. We appreciate your patience with initial response times and will continue working to ensure consistent, knowledgeable support from our team.

Replied November 2024

Carol F.

Verified reviewer

Health, Wellness and Fitness

2-10 employees

Used daily for less than 6 months

Reviewed August 2024

Wish I had switched sooner

I was hesitant to change from the service I was previously using but Apptoto is much more robust and I am very happy I switched. They have really helped me customize the features that I needed most.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It integrates with my EHR software to automate most features.

Cons:

It wasn’t working well for my reviews but with some help from their awesome customer service team, we now have those back up and running!

Reasons for switching to Apptoto

I needed EHR integration and Apptoto is who my EHRA vendor prefers.

Vendor Response

Thank you for sharing your experience! We're thrilled to hear that you're happy with your decision to switch to Apptoto and that our integration with your EHR software has made a positive impact on your workflow. If there's anything else we can do to further enhance your experience, please don’t hesitate to reach out. We're here to support you every step of the way! 😊

Replied November 2024

Will M.

Verified reviewer

Medical Practice

11-50 employees

Used daily for less than 2 years

Review source

Reviewed February 2025

An essential for business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Apptoto is frankly amazing, it does everything I need it to and then some. It is extremely customizable and versatile. Their support is also amazing, anything I needed they would have to me in at most thirty minutes. They even wrote a custom bit of code to help with a specific issue I was having. Apptoto has made getting appointment confirmations so much easier. What was a process that took most of the day, Apptoto does in about a half hour. On top of that Apptoto is HIPPA complaint, which is essentially for a pediatric therapy clinic

Cons:

The only downside Apptoto really has is the algorithm that automatically matches contacts struggles sometimes with names with special characters or more than two capital letters.

Vendor Response

Thank you for sharing this feedback. We’re thrilled to hear that Apptoto has taken such a big burden off your team’s day and that our HIPAA-compliant tools are helping support the workflows in your pediatric therapy clinic. It also means a lot to hear that our support team has been able to jump in quickly and provide custom help when needed. You’re right to call out the occasional challenges with contact matching for names that include special characters or multiple capital letters. We appreciate you mentioning it, and we’re continuing to refine that matching logic. Thanks again for taking the time to leave this review and for trusting us with your client communication.

Replied November 2025

Austin S.

Verified reviewer

Insurance

2-10 employees

Used daily for more than 2 years

Review source

Reviewed April 2025

Great product - use every day

great customer service, capabilities and problem solving intrigue by service team

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer service, quick problem solving abilities. Great features

Cons:

no complaints, any problem or troubleshoot i had with the company was resolved very fast

Vendor Response

Thank you for the kind words. We’re glad to hear that our support team has been able to help quickly whenever something came up and that the features have been working well for you. We really appreciate you taking the time to share your experience and for trusting Apptoto to support your business!

Replied November 2025

Toni B.

Verified reviewer

Accounting

11-50 employees

Used daily for more than 2 years

Reviewed December 2024

Lodovico & Associates, PC

Our experience with Apptoto is very well. Great product and wonderful service team. Very user friendly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We have been with Apptoto for several years now and it works well for our Tax & Accounting Client appointments. This is a great product for appointment reminders from several different calendars. It is a great way to remind clients via text messages, phone calls, and emails. When we call into service for help our contact Jessica always call me back as soon as possible.

Cons:

Cons are in my opinion user errors. If you don't enter correctly then it won't function correctly.

Vendor Response

Thank you for your kind words and for being a loyal Apptoto user for several years! We're thrilled to hear that our platform helps streamline appointment management for your tax/accounting firm. Thanks again for your support and trust in Apptoto!

Replied January 2025

Charles I.

Verified reviewer

Arts and Crafts

2-10 employees

Used daily for more than 2 years

Review source

Reviewed July 2024

Love app little pricey

Customer service great app great ease of use great just wish it was cheaper

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Appt reminders and scheduling super easy to set up

Cons:

Wish was cheaper cost I love the app but if keeps increasing don't know if I can continue using when there are others cheaper even free... I've been with company a long time

Reasons for choosing Apptoto

Ease of use been with apptoto a long time

Vendor Response

Thank you for your honest feedback Charles! We want to first thank you for being a long-time Apptoto user. We're thrilled to hear that you find our appointment reminders and scheduling features easy to use and that you love the overall ease of the app. We understand your concern about the pricing. We strive to pack as much value as possible into our product, offering features that save you time and improve efficiency, but we'll definitely pass your feedback along to our team. Thanks again for your loyalty and partnership!

Replied August 2024

Kyle P.

Verified reviewer

Legal Services

2-10 employees

Used daily for more than 2 years

Reviewed September 2024

Great job, Apptoto!

Everyone in my office seems to like it. Other attorneys in my office have used it too.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's really been good at reminding clients when they have a meeting. There are a lot fewer no-shows. Also, as an attorney, it's been a good tool for notifying clients when they have to be in court.

Cons:

There's really nothing I dislike about Apptoto.

Vendor Response

Thank you for your kind words! We're thrilled to hear that Apptoto has been effective in reducing no-shows and helping keep clients informed about their court appearances. It's great to know that your whole office finds it valuable—thank you for choosing Apptoto!

Replied November 2024

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