Theralytics 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Theralytics

4.8

(106)

Pricing

Starting at $20.00 per month

About Theralytics

Theralytics is a practice management and data collection software platform, meticulously tailored to address the intricate demands of Applied Behavior Analysis (ABA) providers. The platform, conceived and developed by a Board Certified Behavior Analyst together with healthcare technology specialists, integrates the quintessential aspects of ABA therapy management into a single, seamless solution. It encompasses tools for meticulous scheduling, streamlined billing, and comprehensive data collection.

The software's innovative scheduling system is designed for efficiency, allowing both administrators and staff to engage in the scheduling process in a manner that aligns with the practice's operational protocols. Not just a tool for arranging appointments, Theralytics equips staff with the functions needed to meticulously document session notes and acquire electronic signatures, thereby simplifying administrative procedures and bolstering record accuracy.

Theralytics recognizes the complexities of ABA billing and offers a flexible billing module that permits the processing of claims on a preferred timeline—daily, weekly, monthly, or post-appointment. The aim is to expedite the billing...

Theralytics Screenshots

Theralytics Pricing and Plans

Starting price: $20.00 per month

Free Trial

Free Version

Practice Management Software

$20.00

per month

No plan information available

Data Collection Software

$20.00

per month

No plan information available

Practice Management and Data Collection

$30.00

per month

No plan information available

BCBA Startup Package

Pricing available upon request

No plan information available

Revenue Cycle Management (billing) Services

Pricing available upon request

No plan information available

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Theralytics Features

Popular features found in Applied Behavior Analysis
ABA Data Collection
Appointment Management
Mobile Access
Practice Management
More features of Theralytics
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Escalation
Alerts/Notifications
API
Appointment Scheduling
Assessment Management
Behavior Tracking
Billing & Invoicing
Calendar Management
Charting
Claims Management
Client Portal
Compliance Management
Confirmations/Reminders
Customizable Reports
Customizable Templates
Data Security
Data Storage Management
Data Visualization
Document Management
Document Storage
Document Templates
Electronic Signature
Employee Management
EMR/EHR
For ABA Industry
For Medical Purposes
Forms Management
For Occupational Therapists
Goal Setting/Tracking
HIPAA Compliant
Insurance Management
Invoice Management
Learning Management
Medical Billing
Multi-Location
Patient Records Management
Payroll Management
Program Management
Progress Reports
Progress Tracking
Real-Time Reporting
Records Management
Reminders
Reporting/Analytics
Reporting & Statistics
Scheduling
Self Service Portal
SOAP notes
Template Management
Therapy Notes
Treatment Planning
Visual Analytics

Theralytics User Reviews

Overall Rating

4.8

Ratings Breakdown

87%

12%

Secondary Ratings

Ease of Use

4.8

Value for money

4.9

Customer support

4.9

Functionality

4.7

David T.

Verified reviewer

Mental Health Care

51-200 employees

Used daily for more than 2 years

Review source

Reviewed December 2025

Best bang for your EMR data dollars!

Theralytics offers great value for the money. Their data collection is smooth and the formatting for progress notes is uswr friendly. Thwy also offer billing services. Their billing department is extremely experienced and saves me and my agency a lot od time while keeping our cashflow consistent.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Theralytics has a great management team that makes you feel like you are their main focus and priority.

Cons:

Like any other EMH/EHR, there are needs for updated or added features as you grow. They are quick to add utnto the schedule and listen to your needs to implement workarounds until thw uodates are developed in the software.

Reasons for choosing Theralytics

Theralytics was more affordable and versitile. We also tested Theralytics for our outpatient mental health services.

Reasons for switching to Theralytics

Theralytics is more user friendly back-end and claims processing for ABA servicea.

Vendor Response

Hi David, Thank you for the review! We are so glad to hear that Theralytics has provided such great value for your agency and that our management team has made you feel like a priority. It’s especially rewarding to know that our billing department is helping keep your cash flow consistent while saving you valuable time. We also appreciate your perspective on the need for new features as an agency grows. We are always looking for ways to improve, and we will continue to loop in our development team with your feedback. Thank you for your continued trust in Theralytics over the last two years and for being such a valued partner! -The Theralytics Team

Replied January 2026

John V.

Verified reviewer

Individual & Family Services

51-200 employees

Used daily for more than 2 years

Review source

Reviewed December 2025

Helped from start-up to mid-size agency

Overall, our experience with Theralytics has been very positive. It’s a dependable, scalable system backed by a strong support team, which has made it a good long-term fit for our organization. For agencies looking for a platform they can grow with, without unnecessary complexity, Theralytics has been a solid choice for us.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

When we were searching for an EMR and data collection system, scalability was a major priority. We chose Theralytics because it was clearly built to grow with an agency, and that scalability was available right out of the gate. As we’ve expanded, the system has continued to support our needs without requiring major changes or workarounds. Another major strength is the support, responses are timely, helpful, and feel genuinely collaborative. It’s clear the team understands the realities of running and scaling an ABA organization.

Cons:

This would be nitpicking but reporting could be more robust to help with KPI tracking such as units utilization auto-calculations.

Reasons for choosing Theralytics

Scalability, they were perfect for startups like us at the time that had the ability to scale with us versus larger, more well known software that felt like were meant for already large established agencies.

Vendor Response

Hi John, Thank you for the incredible review! It has been a pleasure to support your agency’s journey from a startup to a mid-size organization over the last two years. We’re so glad that our scalability and collaborative support have met your needs at every stage of your growth. We also really appreciate your feedback regarding more robust KPI tracking and auto-calculations for unit utilization. We are always looking for ways to improve, and we will loop in our development team with these suggestions. Thank you for your continued trust in us and for being such a valued partner! -The Theralytics Team

Replied January 2026

Verified

Reviewer

Mental Health Care

2-10 employees

Used daily for less than 2 years

Review source

Reviewed April 2021

Buyer Beware - Under-developed/Glitchy software will cost time, money, delayed payments...

Theralytics customer support was responsive when the issues were minor, as we were patient as they seemed intent on improving their fledgling software. But once we began pushing for fixes that had proven to and were continuing to cost our business significant amounts of money, they became increasingly defensive, refused to offer any assistance let alone express any motivation in fixing the fatal flaws in their programming. In fact, they ejected our staff from a troubleshooting meeting for asking clarification questions and banned us from customer support and the CEO became a non-identity, not responding to attempts at communication.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

For a budding company, their fee schedule was the number one appeal as they fall in the lower tier cost-wise. That would be followed by they're responsiveness and customer service which up-front was pretty good, but then again, it had to be because the glitches and troubleshooting problems are constant. We have felt like beta testers, which was fine when the glitches were just irritating and not necessarily vital flaws, at least we thought...

Cons:

The biggest con is the monumental amount of time, effort, money, delayed payments, claim resubmissions, etc., etc. you will end up having to devote to the errors inherent in Theralytics' system. Here's a partial list of the flaws we've had to deal with: 1. More than 6 months worth of miscalculated conversions of time to units, i.e. 5 units billed for a 3 hour session or 10 units billed for a half-hour session; 2. An entire years' worth of claims denied as duplicates because the system is incapable of correctly bundling alike sessions (no warning of this at all from Theralytics); 3. Hidden back-end errors when sessions are edited from what was originally scheduled, i.e. if one day a session that is scheduled as recurring is different, for whatever reason, any changes could cause errors in the produced claim. The only way to be sure is to either forbid any edits to all scheduled sessions or assign someone to crosscheck each session note with the resulting claim. 4. Session notes are routinely deleted - we have staff write notes in a separate document and cut and paste because they were having to re-write notes so often. 5. Sessions notes fail to save; 6. Signatures fail to save; 7. Mobile app is non-functional; we have never been able to use it; 8. No offline accessibility (because that is through the non-functional app); 9. Data collection is impotently limited - not clinically useful whatsoever. Next, Theralytics' support staff follow-up...

Vendor Response

We apologize for your experience and welcome you to email support@theralytics.net for any troubleshooting issues. This review does not align with our core values and also does not align with the positive feedback from other reviews on Capterra. While we cannot comment on individual technical issues on this page, our CTO is more than happy to discuss any escalated technical concerns with our clients directly.

Replied April 2021

Donnica S.

Verified reviewer

Mental Health Care

11-50 employees

Used daily for less than 12 months

Review source

Reviewed November 2025

Value for Money

The interface is clean, easy to navigate, and designed with the workflow of ABA providers in mind. New staff (RBTs, BCBAs, BCaBAs, and admins) can typically learn the system quickly with minimal training. I highly recommend!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Theralytics brings scheduling, data collection, billing, reporting, and clinical documentation together in one unified system, reducing the need for multiple tools or third-party platforms.

Cons:

Theralytics does not currently support importing or integrating pre-built goal banks from commonly used ABA assessment tools such as the VB-MAPP, ABLLS-R, or AFLS. This means clinicians must manually enter goals and targets into the system, which can be time-consuming.

Reasons for switching to Theralytics

Aloha ABA can be on the higher end of the cost spectrum, which may be challenging for smaller clinics, startups, or practices managing tight margins. The per-user or per-client structure may add up quickly as your team grows.

Vendor Response

Hi Donnica, Thank you for the high recommendation! We are so glad to hear that you’re finding the unified system helpful for your workflow and that the interface has been easy for your RBTs and BCBAs to learn quickly. Providing a robust tool that supports your growth while remaining cost-effective is a top priority for us. We also really appreciate your specific feedback regarding the integration of pre-built goal banks like the VB-MAPP and ABLLS-R. We are always looking for ways to improve, and we will loop in our development team with these suggestions. Thank you for your support and for helping us make Theralytics even better! -The Theralytics Team

Replied January 2026

Cara J.

Verified reviewer

Individual & Family Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed October 2025

Great RCM for the ABA space - Very Customizable!

Theralytics leadership team has been amazingly supportive since getting started. They do seem to understand what it's like to run a business and want to provide value for the money spent that makes smooth operations and clinical value easier to achieve!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Always being able to reach someone to help with any support issue or question. The application itself is easy to use and they maintain consistency in operational use even when making improvements.

Cons:

Initially when issuing support tickets, the information provided is limited or lacks the depth required to understand or resolve the issue. (Of Note: Things are able to be quickly revisited and escalated as required until the problem is fully resolved.)

Reasons for choosing Theralytics

Pricing, Customization, Transparency of Practices

Reasons for switching to Theralytics

Pricing, Customization, Transparency of Practices

Vendor Response

Hi Cara, Thank you so much for sharing your experience with Theralytics! We’re thrilled to hear that our Support Team has been responsive. We’re always working to improve our communication and ensure that each issue is fully understood and investigated. Your insight helps us do exactly that. We’re also happy to hear that your team is using the mobile app with ease. It’s great to know that the consistency and improvements we make continue to enhance your operations. We’re excited to hear any additional feedback regarding our newest updates!

Replied October 2025

Amanda N.

Verified reviewer

Education Management

51-200 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

Theralytics is a Game-Changer for ABA Providers

We've been incredibly impressed with Theralytics as a practice management solution for our ABA services. From the very beginning, their team has gone above and beyond—not only in providing a thoughtfully designed and user-friendly platform, but in offering the kind of support that’s rare to find. They trained our entire team and have continued to be responsive to every question, big or small. What sets Theralytics apart is their true commitment to innovation and customer collaboration. They don’t just listen to feedback—they actively seek it out, always looking for ways to improve and enhance their product based on real provider needs. It’s clear that their mission is to make Theralytics the best tool available, and it shows. If you're an ABA provider looking for a streamlined, efficient, and supportive practice management system, I highly recommend Theralytics. They’re not just a vendor—they're a partner in your success.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Clean application to the most pressing issues in managing an ABA practice & amazing customer service.

Cons:

Like any tool, there is a learning curve - but the Theralytics team is always available for support. Still working to add curriculum that is ready to go.

Reasons for choosing Theralytics

Many reasons (innovative interface, ease of use, comprehensiveness) but customer service is the primary reason!

Vendor Response

Hi Amanda, Thank you so much for the incredible review! As a partner for more than two years, it is truly rewarding to hear that we’ve become a "game-changer" for your team and that our commitment to innovation and collaboration stands out. We believe in being a partner in your success, so knowing that our team-wide training and ongoing support have hit the mark means a lot to us. We also really appreciate your feedback regarding the curriculum library. We are always looking for ways to improve! Thank you for your continued trust and for choosing Theralytics! -The Theralytics Team

Replied January 2026

Samantha O.

Verified reviewer

Mental Health Care

2-10 employees

Used daily for less than 12 months

Review source

Reviewed April 2025

Theralytics

My experience with Theralytics has been excellent. The software is user-friendly, making it easy to navigate and utilize for all my needs. Data collection is straightforward and efficient, saving me valuable time. Additionally, the customer service team has been incredibly responsive and helpful, always providing the support I need. Overall, I’ve been very pleased with the platform and the service provided.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I liked most about Theralytics is how intuitive and efficient it is. The data collection process is seamless, and I really appreciate how easy it is to set up programs. Generating reports is also very straightforward, which saves a lot of time and effort. Overall, the ease of use across all features has made the entire experience smooth and productive.

Cons:

While my overall experience with Theralytics has been positive, there are a few areas where improvements could be made. One downside is the lack of customizable documents, which can limit flexibility. Additionally, the inability to bulk apply signatures on the staff side can be a bit time-consuming. Lastly, when an appointment is rendered, the symbol indicating this is somewhat hard to see, which could be improved for better visibility and clarity.

Reasons for choosing Theralytics

The cost was the biggest factor in the beginning, however the data taking and creation of programs in theralytics is superior.

Vendor Response

Hi Samantha, Thank you for the fantastic review! We are so glad to hear that you’re finding the program setup and data collection process seamless. As a CEO, we know your time is valuable, so it’s great to know that our reporting tools and intuitive design are helping you stay productive. We also really appreciate your specific feedback regarding customizable documents, bulk signatures for staff, and the visibility of the rendered appointment symbol. We are always looking for ways to improve. Thank you for your continued trust in Theralytics and for helping us improve our platform! -The Theralytics Team

Replied January 2026

Aaron K.

Verified reviewer

Hospital & Health Care

11-50 employees

Used daily for less than 2 years

Review source

Reviewed February 2025

Good experience and easiest to use data collection system

Great app and website that I prefer over other data collection systems

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very easy to use and learn. Taking data is very easy on the app. Any questions or issues are also promptly responded too.

Cons:

some quality of life changes could be made. Saving behaviors could also be more intuitive because it is different from saving skill acquisition data

Reasons for choosing Theralytics

Cheaper with lower start up cost. Similar data collection ease of use

Reasons for switching to Theralytics

Much more robust and fine tuned data collection system that was just as easy to use. Graphs were also better

Vendor Response

Hi Aaron, Thank you for the great review! We are so glad to hear that you find Theralytics easier to use than other systems you've tried and that our app and graphing tools are meeting your needs as a BCBA. It's also wonderful to know that our support team has been prompt in assisting you with any questions. We also really appreciate your feedback on the "quality of life" changes and on making the behavior-saving process more intuitive. We are always looking for ways to improve, and we will loop in our development team with these suggestions to see how we can better align the behavior and skill acquisition workflows. Thank you for helping us make Theralytics better! -The Theralytics Team

Replied January 2026

Lia T.

Verified reviewer

Human Resources

51-200 employees

Used daily for more than 2 years

Review source

Reviewed January 2026

Great company to work with

Always responsive with timely emails and phone calls. Even willing to set up a weekly meeting to go over any billing issues we have.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We have used Theralyics for over 3 years now and are pleased with the service and value we receive from them. We feel secure in their security measures and that our data is secure and never had any issues with breach.

Cons:

Different time zone then us, but they always make it work for us to reach them throughout the day. Always available for a zoom call.

Vendor Response

Hi Lia, Thank you for the fantastic review! We are so glad to hear that you’ve felt confident in our security measures over the last three years. Keeping your data safe is a top priority for us. It’s also wonderful to know that our responsiveness and willingness to jump on Zoom calls or host weekly billing meetings have provided the support your HR team needs. We are always looking for ways to improve, and we will continue to loop in our support and billing teams to ensure we remain as accessible as possible throughout your day, regardless of the time difference. Thank you for your continued trust and for being a valued part of the Theralytics family for over three years! -The Theralytics Team

Replied January 2026

Danielle A.

Verified reviewer

Mental Health Care

51-200 employees

Used daily for more than 2 years

Review source

Reviewed January 2026

Scheduling is easy!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is easy to see what appointments are scheduled as they are color coded. It is also easy to manipulate the schedule as an administrator to ensure all appointments are accurately inputted.

Cons:

There are sometimes connectivity issues or notes say they are saved and then disappear, losing the signatures.

Vendor Response

Hi Danielle, Thank you for the amazing review! We’re so glad to hear that you find the color-coded scheduling and administrative tools easy to use, especially for a team of your size. It’s great to know that Theralytics is helping you keep those appointments organized and accurate! We also really appreciate your feedback regarding the connectivity issues and the disappearing signatures. We are always looking for ways to improve, and we will loop in our development team with these specific concerns to investigate the saving process and ensure your clinical notes remain secure. Thank you for your continued trust in us over the last two years and for helping us make Theralytics better! -The Theralytics Team

Replied January 2026

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