PaperStream Capture Pro 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

PaperStream Capture Pro

5.0

(4)

Pricing

Starting at $329.99 per year

About PaperStream Capture Pro

PaperStream Capture Pro offers advanced features like After Scan Correction and Advanced Image Quality Checking to help maintain a high throughput while assuring image quality. Document and batch separation is effective through various methods such as barcodes and OCR. Moreover, PaperStream Capture Pro allows for up to 20 metadata fields, enhancing the organization and retrieval of scanned documents, and is engineered for easy integration with existing storage and document management systems.

PaperStream Capture Pro Screenshots

PaperStream Capture Pro Pricing and Plans

Starting price: $329.99 per year

Free Trial

Free Version

PaperStream Capture Pro Plans

$329.99

per user, per year

No plan information available

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PaperStream Capture Pro Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of PaperStream Capture Pro
Auto Extraction
Batch Processing
Convert to PDF
Data Aggregation and Publishing
Data Extraction
Document Capture
Document Conversion
Document Imaging
Document Management
Document Review
Document Storage
File Transfer
Forms Creation & Design
Full Text Search
Indexing
Invoice Processing
Metadata Extraction
PDF Conversion
Process/Workflow Automation
Secure Data Storage
Text Extraction
Workflow Management

PaperStream Capture Pro Integrations

Microsoft SharePoint

Dropbox Business

Azure Files

OneDrive

DocuWare

Google Drive

See all 11 integrations

PaperStream Capture Pro User Reviews

Overall Rating

5.0

Ratings Breakdown

100%

Secondary Ratings

Ease of Use

5.0

Value for money

4.8

Customer support

4.8

Functionality

4.8

Have you used PaperStream Capture Pro and would like to share your experience with others?

Joey C.

Verified reviewer

Telecommunications

10000+ employees

Used monthly for free trial

Reviewed September 2025

CDWG Federal / DoD Sales Review

Overall experience has been very good! Customers are open to it as a solid and reliable option that easily partners with CDW.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Cost / Licensing Model It’s subscription‑based (for Pro / Pro Premium), which adds annual cost. PaperStream Capture PRO Some users feel that for light use or small volume, the cost may not justify all of its advanced features. (There are free / lighter versions, but they are more limited.) Scanner / Device Compatibility Limitations Although it supports a wide variety of TWAIN‑compatible scanners, “there may be some limited functionality with TWAIN‑compatible devices.” For devices or scanners from other brands (non‑Fujitsu / Ricoh) you might run into driver issues or limited features. Performance / Hardware Requirements To get full speed and image quality, you need good hardware (CPU / RAM / disk) to support all of the post‑scan corrections, OCR, image cleanup, etc. If your setup is weaker, scan speeds may drop significantly

Cons:

Great OCR & Data Extraction Capabilities It supports printed text, non-cursive handwritten block text, and checkboxes with high accuracy. You can also use zonal OCR, barcode recognition (1D & 2D), patch codes, etc., to help automate document separation and metadata tagging. PaperStream Capture PRO Powerful Image Processing / Cleanup Tools The “PaperStream IP” engine cleans up images (removing background noise, adjusting contrast, etc.), which improves scan readability and downstream processing. Flexible & Automated Document Separation / Sorting Various automatic separation methods (blank page, barcodes, patch codes, specific form recognition) help reduce manual effort. PaperStream Capture PRO Specific Form separation allows scanning mixed forms together and having the software distinguish forms by layout or established templates. User Interface & Profile Management Wizard‑based profile creation, batch managers, single‑touch simplicity for many workflows. Good for less technical users. PaperStream Capture PRO All‑in‑one post‑scan review windows, making QA checks, corrections, indexing easier without bouncing between different tools

Surbhi D.

Verified reviewer

Health, Wellness and Fitness

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed November 2025

Efficient document capture

positive overall experience for high-volume scanning, user friendly and easy to use . Very Reliable product

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like advanced features like barcode recognition, OCR, and AI-OCR to minimize manual effort. User friendly and easy to use

Cons:

Complex setting and bit costly . initial setup process is challenging . Only initial setting otherwise no issue .

EHSAN Q.

Verified reviewer

Information Technology and Services

51-200 employees

Used monthly for less than 6 months

Reviewed September 2025

Reliable Smart & Streamlined - PaperStream Ultimate Scanning Companion.

As per my experience PaperStream Capture Pro is one of the best and powerful document capture software which is solely designed for high volume scanning environments. It automates batch processing and reduces manual intervention. moreover it seamlessly connects with popular Content management Systems. Offers rapid customer support.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

PaperStream Capture Pro offers accelerated workflows & advanced Image enhancement features. Moreover it supports barcode recognition & customizable indexing. it also ensures high accuracy in data extraction. Its has very user friendly interface and easy to use.

Cons:

The only thing that i like least about PaperStream is: Pro version is little expensive. Lacks Intuitive control over duplex scanning.

David D.

Verified reviewer

Financial Services

2-10 employees

Used weekly for less than 6 months

Reviewed September 2025

Best in Class Scanner

Great value for the money, we are making great progress towards a paperless office. I hope to buy a scanner for my clients to upload to a shared one drive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Love the pair with my Ricoh Sccanner making scanning an exciting and rewarding experience in the quest to reduce paper clutter.

Cons:

Choose your folder destination easily and name files before you save. Get the bundle and get an extended warranty with peace of mind.

Showing 1 - 4 of 4 Reviews