Kantata 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Kantata

4.2

(623)

Pricing

Pricing available upon request

About Kantata

Kantata helps professional services organizations of 50 to 5,000+ employees ensure consistent excellence and profitability across every project. With a platform that connects everything from scoping to resourcing to forecasting, you can always deliver amazing.

The real challenge for most PS organizations is that their projects are so unpredictable. They never really know how an engagement is going to play out until it’s too late to do anything about it. And that undermines profits, strains resources, and leaves clients wondering what they’re really paying for.

Kantata PSA puts an end to unpredictable projects by enabling you to:

• Instantly assemble the ideal team – so you can deploy resources based on the best match for scope, scheduling, skillsets, and more
• Easily amplify institutional knowledge – by turning past experience into real-time intelligence so all your expertise is available to all your people
• Confidently forecast every outcome – with an accurate, comprehensive view of everything from revenue and margins to capacity and sentiment

Not every services firm operates the same way — and your PSA shouldn’t either. Kantata is the only PSA offering both a Salesforce-nat...

Kantata Screenshots

Kantata Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Custom

Pricing available upon request

No plan information available

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Kantata Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Kantata
Access Controls/Permissions
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Approval Process Control
Assignment Management
Bar Chart
Billable Items Tracking
Billable & Non-Billable Hours
Budgeting/Forecasting
Budget Tracking
Business Intelligence
Business Process Automation
Calendar Management
Campaign Management
Capacity Management
Change Management
Charting
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Cost-to-Completion Tracking
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Data Visualization
Deadline Management
Dependency Tracking
Document Storage
Drag & Drop
Due Date Tracking
Employee Activity Monitoring
Estimating
Event Triggered Actions
Expense Tracking
File Management
File Transfer
Financial Management
Forecasting
Graphical Workflow Editor
HR Management
Idea Management
Integrated Business Operations
Invoice Management
Issue Tracking
Leave Tracking
@mentions
Mobile Access
Monitoring
Multi-Currency
Multiple Billing Rates
Online Time Tracking
Overtime Calculation
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Progress Tracking
Project Accounting
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Proposal Generation
QuickBooks Integration
Quotes/Estimates
Real-Time Analytics
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring Tasks
Reimbursement Management
Reminders
Remote Access/Control
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Requirements Management
Resource Allocation & Planning
Resource Request
Resource Scheduling
Risk Management
Role-Based Permissions
Search/Filter
Skills Tracking
Status Tracking
Summary Reports
Tagging
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Template Management
Templates
Third-Party Integrations
Timer
Timesheet Management
Time Tracking
Time Tracking by Client
Time Tracking by Project
Time Zone Tracking
To-Do List
Traditional Methodologies
Utilization Reporting
Vacation/Leave Tracking
Version Control
Visual Analytics
Visualization
Workflow Configuration
Workflow Management

Kantata Integrations

SAP Concur

QuickBooks Online

Dynamics 365

Google Drive

Expensify

Jira

See all 25 integrations

Kantata User Reviews

Overall Rating

4.2

Ratings Breakdown

47%

37%

11%

Secondary Ratings

Ease of Use

4.0

Value for money

4.0

Customer support

4.2

Functionality

4.1

Dan F.

Verified reviewer

Market Research

1001-5000 employees

Used weekly for more than 2 years

Review source

Reviewed August 2025

Kantata review from a developer

I enjoyed working with Kantata. Entering the number of hours worked per employee was easy and quick. Setting up and running reports was easy and very essential to manage teams and project teams. This was a very good tool and was tied directly to our project accounting.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Kantata was a great tool for tracking employee hours worked on different projects. It is easy to use for data entry, and creating and reviewing reports for individuals, teams, and project teams.

Cons:

I did not have any negative experiences with Kantata that I can remember. The data entry seemed to work quickly and accurately. Setting up and running reports also seemed to work smoothly.

Peter B.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 2 years

Review source

Reviewed January 2026

The system has worked mainly as expected and it is good

Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports. Not having to open 5 Tabs at the same time to see the budget and billing information is a plus. I am simply happy that the proofing for those large files will upload, even if it is slow. In the workload planner view, we can determine who is working the most.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I am writing this message, while the heating unit located in my office is clicking, clicking, clicking I’m glad your Kanban boards moved when I clicked on them, I was afraid they would be extremely slow and therefore annoying. I received a response immediately from [sensitive content hidden] in Support which I did not expect. The system saves me a lot of time creating the template for each of the recurring items. I like the timer feature to track our developers and their billable hours.

Cons:

I think the email notifications are way too many unless you turn them off completely. I believe my largest complaint is how long it takes the scheduler to load due to the fact the data gets updated each time I scroll through the scheduler and honestly causes eye strain. When you have very large projects, the mobile app is essentially worthless, it freezes constantly.

Dave H.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

Kantata is a workhorse!

great, i wish they would add more accounting into the system like project overhead and non-billable peoples hours and behind the scene stuff

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It has alot of depth and capabilities. I like it's abilities to give you actual usable data and for people to connect on the system

Cons:

could be a little more user friendly. There is a descent learning curve but once you get the ecosystem figured out you can navigate easily

Reasons for choosing Kantata

it integrated into our QuickBooks.

Kaylie D.

Verified reviewer

Hospital & Health Care

51-200 employees

Used daily for less than 12 months

Review source

Reviewed March 2025

Great professional services management platform

Since we started using Kantata, we have managed to optimize our workforce and improve their performance. It has facilitated communication and collaboration among staff, which has improved teamwork and efficiency.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Kantata is a tool that allows you to assign the right staff to projects based on their skills, availability, and costs. It facilitates staff capacity planning, time tracking, attendance, and performance.

Cons:

I have no negative aspects to comment on about this tool.

Brazola M.

Verified reviewer

Information Services

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed January 2026

Overall very satisfied

Ratings Breakdown

Ease of use

Functionality

Pros:

Some pros for Kantata are great project tracking and customer support team. The project tracking allows effective and in depth revenue management. The customer support team is fast responding and resolving the issue.

Cons:

Some cons for using Kantata are it can be expensive for smaller businesses and it is challenging to use when you are a new user. Definitely have to be trained properly.

Wendy O.

Verified reviewer

Accounting

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed November 2025

Kantata Review

Very good experience as the features had great look and feel, helped make invoicing and task management great, I'll recommend it again and again

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great value for money as the customer support was always avaliable to resolve issues which help with ease of use

Cons:

Project collaboration as it requires navigating through several tabs to get to which always take a little bit of time

Aiden A.

Verified reviewer

Computer Software

Self-Employed

Used weekly for more than 2 years

Review source

Reviewed November 2024

Works Well I recommend

It was overall great, other than the aforementioned issues

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Super easy to setup and get started. Works well.

Cons:

Sometimes froze. Seems to have some software limitations, but I can move past that.

Pedro B.

Verified reviewer

Information Technology and Services

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed August 2024

Kantata e is great!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customization and the integration with Jira

Cons:

Some features could get and improvement to make ir easier to user

Hitesh J.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 2 years

Review source

Reviewed August 2024

Easy to use and implement.

Overall it has been a positive addition to the business.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use and implementation. Knowledgebase is extensive.

Cons:

Some basic features lack customisation and could use with better enhancements.

April W.

Verified reviewer

Retail

11-50 employees

Used weekly for less than 6 months

Review source

Reviewed January 2025

Can't win them all

I signed up to use for task management but because of the pricing the sign up process and difficulties navigating around their site along with a poor mobile app I declined to proceed with this company

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Love the features such as task management and the fact it is useful for business of any size

Cons:

Expensive! And mobile app sucks which didn't work for me and the site is layed out difficult to navigate on

Showing 1 - 10 of 623 Reviews

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