Project Insight 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if Project Insight is right for your organization?

Our Project Management Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Project Insight

4.5

(93)

Pricing

Starting at $9.00 per month

About Project Insight

Project Insight (PI) is award-winning work & project management software that helps companies manage and visualize projects, allocate personnel, streamline accounting, and track what work is being done throughout their entire organization.

PI offers a completely FREE expandable version and a full-featured enterprise edition to meet the needs of small, medium, and large businesses.

PI makes your team's life easier by centralizing their work, tasks, and projects all in one place. And PI's intuitive software aggregates data from your current high-productivity apps like Zendesk Sell, NetSuite, Jira, Azure DevOps, QuickBooks so that your different departments can work in their platforms to provide key stakeholders with real-time updates and reports about work to boost productivity.

PI’s REST API, and extensive automation capabilities also keep your team working together effectively with great features like intelligent scheduling, project budgeting, time & expense tracking, capacity planning, client rate management, project billing, and more.

PI also provides a robust mobile app with the same standard features as the PI desktop so your team can work better on the go.

PI brings to...

Project Insight Screenshots

Project Insight Pricing and Plans

Starting price: $9.00 per month

Free Trial

Free Version

FREE

$0.00

per month

No plan information available

Pro

$9.00

per user, per month

Plan includes:

Custom Fields
Unlimited Project and Task Management
Unlimited Project Templates
Unlimited Views: Gantt, Planning board, Calendar, Assignment, Issues
Unlimited Activity
Unlimited Comments
Intelligent Scheduling
Task Dependencies
Start and End Dates
Email Integration and Notifications

Business

$19.00

per user, per month

Plan includes:

Custom Fields
Unlimited Project and Task Management
Unlimited Project Templates
Unlimited Views: Gantt, Planning board, Calendar, Assignment, Issues
Unlimited Activity
Unlimited Comments
Intelligent Scheduling
Task Dependencies
Start and End Dates
Email Integration and Notifications

Enterprise

Pricing available upon request

Plan includes:

Custom Fields
Unlimited Project and Task Management
Unlimited Project Templates
Unlimited Views: Gantt, Planning board, Calendar, Assignment, Issues
Unlimited Activity
Unlimited Comments
Intelligent Scheduling
Task Dependencies
Start and End Dates
Email Integration and Notifications

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Project Insight Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Project Insight
Access Controls/Permissions
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Agile Methodologies
Alerts/Escalation
Alerts/Notifications
API
Appointment Scheduling
Approval Process Control
Approval Workflow
Assignment Management
Automated Scheduling
Availability Management
Billable Items Tracking
Budgeting/Forecasting
Calendar Management
Change Management
Charting
Client Portal
Collaboration Tools
Commenting/Notes
Consolidation/Roll-Up
Cost-to-Completion Tracking
CRM
Customer Database
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Dashboard
Dashboard Creation
Data Import/Export
Data Visualization
Deadline Management
Document Storage
Drag & Drop
Email Management
Employee Management
Employee Scheduling
Estimating
Expense Management
Expense Tracking
Financial Analysis
Financial Management
Forecasting
For IT Project Management
Help Desk Management
Invoice Management
Issue Auditing
Issue Scheduling
Issue Tracking
Leave Tracking
Mobile Access
Mobile App
Monitoring
Multi-Channel Communication
Multi-Company
Multi-Department/Project
Multi-Location
Percent-Complete Tracking
Planning Tools
Portfolio Management
Progress Tracking
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Proposal Generation
Purchase Order Management
QuickBooks Integration
Quotes/Estimates
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-time Scheduling
Real-Time Updates
Receipt Management
Recurring Issues
Reimbursement Management
Reminders
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Requirements Management
Resource Allocation & Planning
Resource Scheduling
Risk Management
Role-Based Permissions
Search/Filter
Self Service Portal
Self-Service Reporting
SSL Security
Status Tracking
Summary Reports
Supports Scrum
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Testing/QA Management
Third-Party Integrations
Timer
Timesheet Management
Time Tracking
Time Tracking by Client
Time Tracking by Project
Traditional Methodologies
Vacation/Leave Tracking
Version Control
Visualization
"What If" Scenarios
Workflow Management

Project Insight Integrations

Microsoft Outlook

Slack

Microsoft 365

Trello

Google Drive

Zendesk Sell

See all 36 integrations

Project Insight User Reviews

Overall Rating

4.5

Ratings Breakdown

56%

39%

Secondary Ratings

Ease of Use

4.4

Value for money

4.5

Customer support

4.5

Functionality

4.4

Ada T.

Verified reviewer

Market Research

Self-Employed

Used weekly for less than 12 months

Review source

Reviewed December 2024

Project Optimizer

Overall, this is great software to optimize your project management, teamwork and project administration. It is user friendly and easy to work with.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Makes it easy to analyze project reports. Definitely improves and facilitates coordination and time tracking the projects.

Cons:

After submission, it is difficult to change the time and schedules.

Reasons for switching to Project Insight

I was looking for a software that would be more practical and easier to work with.

Vendor Response

Thank you for your review, Ada. We're glad that Project Insight is making work easier for you. You mentioned time submissions. It is not uncommon for time tracking reports to be final once they are fully submitted. If you need help with smoother updates, please reach out to support at support@projectinsight.com. Thank you!

Replied January 2025

Milton P.

Verified reviewer

Management Consulting

11-50 employees

Used daily for less than 6 months

Reviewed May 2025

Project Insight: A Must-Have for Scalable Project Management

Project Insight has significantly improved our ability to manage workloads, align cross-functional projects, and track capacity with clarity. It strikes an excellent balance between structure and flexibility, and the support team is responsive and knowledgeable. We've been able to reduce project delays and increase transparency across our organization.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The platform provides a comprehensive view of team capacity and project alignment, making it easy to manage complex workflows across departments. The real-time overburden alerts and integrative master schedule are particularly valuable for resource optimization.

Cons:

Initial onboarding requires some training to fully leverage the platform’s more advanced features, especially for non-technical users.

Reasons for choosing Project Insight

We chose Project Insight over other platforms because of its robust capacity planning, flexible project scheduling, and seamless cross-departmental visibility. Unlike other tools, it balances structure with adaptability—making it easy to scale across IT, operations, and business units without overwhelming the team. The platform's real-time workload insights and customizable dashboards truly set it apart.

Reasons for switching to Project Insight

Saving time and ensuring consistency across teams. It helps enforce best practices, reduces manual entry. It supports better financial oversight, helps avoid budget overruns, and ensures that resources are allocated efficiently.

Vendor Response

Thank you so much for your thoughtful review, Milton. We are so pleased to know that Project Insight has made such a huge difference for your teams.

Replied July 2025

Satyam S.

Verified reviewer

Computer Software

10000+ employees

Used daily for less than 12 months

Review source

Reviewed February 2025

On Track your schedule with Projevt Insight

Overall I had good experience with Project insight its budgeting capability is really amazing and also scheduling tasks as well. If It can be more userfriendly will be easier to use

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It had good ability to schedule the work also budgeting capability attracts more.

Cons:

Integrating with other system is challenging

Linda G.

Verified reviewer

Hospital & Health Care

11-50 employees

Used daily for more than 2 years

Reviewed June 2025

Nothing but great things to say

My overall experience with Project Insight was and still is excellent. Project Insight the vendor and the product have change the way we manage resources, time, project and programs. They are highly thought of with our C suite.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Project Insight is a partner and not just a vendor. After an implementation they don't just hand you off to support. They stick with you and make you feel like you are a part of their organization.

Cons:

I wouldn't say this is a con or something I like least about Project Insight, I'd just like the ability to build my own reports and dashboards. But knowing them...that's coming.

Reasons for choosing Project Insight

Project Insight met all of our requirements and they are very adaptive.

Reasons for switching to Project Insight

This product didn't meet all of our needs.

Vendor Response

Thank you for the wonderful compliments. We are so honored to be the tool of choice for your team and are dedicated to making work easier and more successful for you every step of the way. Thank you for taking the time to write such a glowing review.

Replied June 2025

Steven S.

Verified reviewer

Market Research

1001-5000 employees

Used daily for more than 2 years

Reviewed June 2025

Project Insight is our one-stop solution for work management

Overall, we are very happy with Project Insight as our solution. The tool fits well within our process and includes features that other tools cannot touch for the cost. The support team does a good job with new feature orientation and office hours too.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Project Insight does a great job at providing an all-in-one solution for us. The ability to have our project resources in the tool and managing their own tasks is a huge advantage. The support provided by the Project Insight team is also great.

Cons:

When updates are rolled out they often create bugs that impact our project managers and sometimes our users too. Some of these are quickly resolved, but others can take weeks or even months to resolve. One of these issues seriously impacted a feature rollout just a few days after I launched it and declared the initiative a success to my executive leadership team.

Reasons for choosing Project Insight

Project Insight was the best solution for us. The features and price best aligned with our needs.

Reasons for switching to Project Insight

Project Insight supported our business needs better. Project Insight has better functionality and customer support.

Vendor Response

Thank you for your thoughtful review. We're so glad Project Insight has become your one-stop solution and that our features and support have made a difference for your team. We hear your concerns about update-related issues and are actively working to improve stability with each release. We appreciate your partnership and feedback!

Replied June 2025

Karrie R.

Verified reviewer

Legal Services

10000+ employees

Used daily for less than 2 years

Reviewed May 2025

Look no further than Project Insight!

The experience we've had with Project Insight, and [sensitive content hidden] in particular, has been outstanding. We couldn't have asked for a better partner in a workflow tool provider! Thank you for putting up with us and our crazy needs over the past few years!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really like that Project Insight is customizable to our needs. We are a very niche industry with very specific workflow needs that can be quite a departure from traditional project management needs. The PI team works with us to adapt and develop the tool to suit. Even when our ask may not be able to be accommodated 100%, the folks at Project Insight always find a way to get us to the finish line so we can do what we need to.

Cons:

I don't think that there is anything specific I don't like about Project Insight. Obviously, if it was more tailored to our needs out of the box that would be great but certainly something I wouldn't expect given our unique business and workflow needs.

Reasons for choosing Project Insight

There were several factors but the most important were our initial interactions with the team ([sensitive content hidden] etc.), our assessment of how customizable the tool would be, and cost.

Vendor Response

Thank you for the incredible review! We’re truly grateful to be your chosen partner and to support your unique workflows...no matter how "crazy" they may seem! 😊 It's a privilege to work alongside a team that knows exactly what it needs, and we’re proud to be able to customize Project Insight to help you get there. Your feedback reinforces why we put so much emphasis on collaboration and flexibility. We’ll continue striving to make the tool even more adaptive and appreciate your ongoing trust in us. It’s been a pleasure working with you over the years!

Replied May 2025

Karen V.

Verified reviewer

Banking

501-1000 employees

Used daily for more than 2 years

Reviewed May 2025

Love Project Insight

My experience has been great. Creating resource allocation reports has reduced my time not using 5 different excels to pull data together.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Love the product. Ease of setting up a project plan. You can make it simple or complex. Reporting is easy to setup and can be automatically sent to individuals or groups. You can setup weekly status reports to go out to executives and project team members.

Cons:

I would like to create my own complex dashboards and not have to reach out for support. I have seen some really cool dashboards and reports that other companies have created in this tool, but you must you PI time to have them create it.

Reasons for choosing Project Insight

Ease of use. Inexpensive for all its capabilities. PI staff easy to work with and friendly.

Reasons for switching to Project Insight

Asana didn't have the reporting and dashboard capabilities we needed. Not as easy to use, compared to PI.

Vendor Response

Thank you for such a glowing review. We’re so glad to hear that Project Insight has helped streamline your reporting and eliminated the need for juggling multiple spreadsheets. It’s great to know the flexibility in planning and automated reporting is making a real impact for your team. We appreciate your note on dashboard customization. Our team is actively exploring ways to make advanced dashboards more self-service without compromising the power under the hood. Thanks again for your trust and partnership. We're grateful to be part of your success!

Replied May 2025

Bryan F.

Verified reviewer

Oil & Energy

51-200 employees

Used daily for less than 2 years

Reviewed May 2025

Great Project Management software suite, love the cloud collaboration!

Implementation went well, the company has been very supportive of our needs and are always available to assist.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Low cost with high value; the functionality provided by Project Insight has been invaluable in our IT project management process.

Cons:

The Gannt chart leaves a lot to be desired. We cannot create milestones, cannot customize the look and layout of the chart, and when printing, it needs to have various print options that allow us to see the entire project on a large PDF.

Reasons for choosing Project Insight

Cost and the team's confidence in getting us implemented correctly.

Reasons for switching to Project Insight

Social interaction with notifications via email was key ingredient for making the switch.

Vendor Response

Thank you so much for taking the time to write this thoughtful review, Bryan. We're truly grateful to have customers like you and your team. Your feedback about the Gantt chart is extremely valuable, and we've already added it to our roadmap for near-term improvements. In the meantime, we do have a few workarounds available and appreciate your constructive support as we continue enhancing the experience.

Replied May 2025

Jackie L.

Verified reviewer

Banking

501-1000 employees

Used daily for more than 2 years

Reviewed May 2025

Extremely Happy Customer

Fantastic! We are extremely happy are choice in selecting this tool for our company's standard PM solution.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, support, holistic solution for project, program and portfolio management. The implementation was easy and went smoothly

Cons:

Would be nice to have more graph capabilities that can be customized and are interactive, as opposed to having to export data from PI and import into PowerBI.

Reasons for choosing Project Insight

PI is able to meet our requirements and is reasonable priced.

Reasons for switching to Project Insight

We wanted to have a holistic view of our waterfall and agile projects all in 1 place, along with the ability to roll projects up to programs up to portfolios.

Vendor Response

Thank you, for this glowing review! We're honored to be your company's standard PM solution and thrilled to hear Project Insight has made a positive impact. Your feedback on interactive graphing is very helpful and has been shared with our product team. We’re grateful for your continued partnership!

Replied May 2025

Verified

Reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 2 years

Review source

Reviewed March 2025

Good Project Management Tool

Great software for your project management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Makes it easy to manage projects with project tracking and analysis.

Cons:

It can be difficult to change time and schedule after submission.

Reasons for switching to Project Insight

I wanted to explore other available tools for better workflow.

Vendor Response

Thank you for taking time to review Project Insight. We are glad you think Project Insight is GREAT! We are happy to help with any troubleshooting for time entry/scheduling. Please reach out to us projectinsight.com/support.

Replied April 2025

Showing 1 - 10 of 93 Reviews

See All Reviews