Flexopus 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Flexopus

5.0

(9)

Pricing

Pricing available upon request

About Flexopus

Flexopus is an all-in-one workplace management software developed and 100 % hosted in Germany, designed to empower modern hybrid offices.

With a rich feature set, trusted security, and a flexible pricing model, Flexopus helps companies optimize their workspace usage, reduce overhead, and create an engaging, efficient working environment.

Employees can easily book desks and workstations via desktop, mobile app, or interactive floor plans. Whether fixed or hot-desk setups, scheduling is simple with just a few clicks: find, filter by features like docking station, dual-monitor or height adjustable desk, select time and location, and reserve.

Administrators can define rules, block resources temporarily, and manage multiple floors or buildings. Meeting rooms, conference rooms, telephone booths, and other shared spaces can be booked internally and with externals. You can even add catering and facility with a few clicks.

Flexopus integrates with Outlook, Exchange, Google Workspace, Microsoft Teams etc., allowing existing calendar workflows to be extended, not displaced. Optional hardware like room signage, door displays, LED status indicators and tablets for on-site booking make a...

vailability instantly visible. Employees and visitors can also reserve parking spaces ahead of time, choose preferred spots via an interactive map, release their booking if plans change, and see features like charging stations or sheltered spots. Guest or visitor parking is handled in the same system. Since parking is part of the platform, there are no separate tools or additional costs. Facility services such as catering for meetings, room layout adjustment, ordering IT hardware, cleaning or audiovisual setup can be managed directly. Each service request can be tied to a cost center to enable precise internal accounting. Visitor management is integrated as well: guests can be registered in advance, safety rules or privacy agreements can be provided digitally, and notifications ensure a smooth arrival. Flexopus also simplifies asset management, allowing companies to track IT hardware and other resources year-round with full visibility into allocations, usage and maintenance. Analytics are a core strength of Flexopus: smart reports, utilization statistics, heat maps and live occupancy plans show exactly which desks, rooms or parking spots are most used, when home office peaks occur and where bottlenecks appear. This enables data-driven decisions to optimize layouts, reduce costs and scale intelligently. Flexopus integrates seamlessly with Microsoft Teams, Outlook, Exchange, Google Workspace and Slack, supports single sign-on, Azure AD, SAML2, REST APIs and role-based access. It also provides QR code check-in, interactive maps, multilingual user interfaces, guest booking and concierge booking options. Security and compliance are guaranteed: all data is hosted exclusively in Germany, GDPR and strict German data protection regulations are met, and ISO 27001 certification with TÜV Rheinland ensures high standards. Rights and roles management allow detailed access control and user groups. The user experience is intuitive and multilingual, booking takes just a few clicks, and optional hardware like tablets or signage displays make hybrid work smooth. Flexopus pricing is resource-based: one resource is a desk, meeting room or parking space, and there is no per-user licensing. This means unlimited users can book without additional cost, making Flexopus the price-performance champion. Transparent pricing includes all core modules without hidden fees. Companies benefit from deep integrations, award-winning design, strong usability and scalability from startups to large enterprises with multiple locations. The result is a workplace management solution that increases transparency, boosts employee satisfaction, reduces administrative workload, supports sustainable growth, and ensures data protection and compliance without sacrificing usability.

Flexopus Screenshots

Flexopus Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Starter

Pricing available upon request

Plan includes:

Unlimited Users
Workstation booking
Parking reservation
Room booking
AppStore and PlayStore Apps
Microsoft Teams App
Groups and Roles
Smart Analytics

Business

Pricing available upon request

Plan includes:

Unlimited Users
Workstation booking
Parking booking
Room booking
AppStore and PlayStore Apps
Micrososft Teams App
Groups and Roles
Smart Analytics
QR Codes
SAML2 SSO

Enterprise

Pricing available upon request

Plan includes:

Unlimited Users
All starter functions
Selected premium functions
Optional premium support package

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Flexopus Features

Popular features found in Desk Booking
Floor Plans & Maps
Occupancy Management
Online Booking
Space Reservation
More features of Flexopus
Access Controls/Permissions
Active Directory Integration
Activity Dashboard
Alerts/Notifications
API
Automated Scheduling
Availability Indicator
Availability Management
Booking Management
Calendar Management
Calendar Sync
Car Park Monitoring
Carsharing Management
Categorization/Grouping
Clock In/Out
Contact Tracing
Customizable Branding
Customizable Fields
Customizable Reports
Data Import/Export
Desk Availability Schedule
Desk Reservation
Digital Signage
Drag & Drop
Email Management
Email Reminders
Employee Database
Employee Directory
Employee Management
Employee Self Service
Event Management
Facility Scheduling
Fixed Asset Management
For Offices
Historical Reporting
Hot Desking
iCalendar Support
Inventory Control
Inventory Management
Meeting Room Booking
Microsoft Outlook Integration
Mobile Access
Mobile Alerts
Mobile App
Multi-Location
Parking Access Control
Parking Management
Parking Zone Management
Permit Management
Projections
QR Codes
Real-Time Data
Real-Time Notifications
Real-Time Updates
Reminders
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Management
Role-Based Permissions
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Self Service Portal
Single Sign On
Space Management
SSL Security
Third Party Booking
Third-Party Integrations
Time Tracking
Usage Tracking/Analytics
User Management
Utilization Reporting
Vehicle Tracking
Visitor Management
Visitor Registration
Visual Analytics
Wayfinding

Flexopus Integrations

Microsoft Outlook

Microsoft Teams

Microsoft Exchange

PingFederate

Okta

Akamai Identity Cloud

See all 9 integrations

Flexopus User Reviews

Overall Rating

5.0

Ratings Breakdown

100%

Secondary Ratings

Ease of Use

4.9

Value for money

4.8

Customer support

5.0

Functionality

4.8

Have you used Flexopus and would like to share your experience with others?

Plamena M.

Verified reviewer

Writing and Editing

11-50 employees

Used weekly for free trial

Reviewed April 2024

Flexopus is great for streamlining workplace management for hybrid teams

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really appreciate Flexopus's user-friendly interface and intuitive booking process.

Cons:

So far I have not encountered any difficulties or glitches with the system.

Marc W.

Verified reviewer

Renewables & Environment

5001-10000 employees

Used daily for less than 12 months

Reviewed November 2023

Flexopus als die Lösung für Felxiblearbeitsplätze wenn es schnell und unkompliziert gehen muss

Selten eine so reibungslose Software Einführung durchgeführt und dabei wenig Beratung durch Flexopus selbst beansprucht. Die Software erklärt sich für den Endanwender selbst und bedarf keiner Schulung.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- leicht einzurichten und zu konfigurieren - Umfangreiche tolle Anleitungen für IT - leicht zu Administrieren - beinhaltet alle technischen Möglichkeiten rund um SSO und AED Anbindung - tolles Design auf allen Endgeräten - Integration in Microsoft TEAMS per APP - Hohe Akzeptanz bei Mitarbeitern aller Altersgruppen

Cons:

Die tabellarische Übersicht der vorhandenen Nutzer, welche bei 7000 Nutzern unübersichtlich ist.

Reasons for choosing Flexopus

Das Lizensierungsmodell und die damit verbindlichen Kosten waren am nachvollziehbarsten und einfachsten zu handeln. Die Kosten verteilen sich fair zum Wachstum. Die Realisierungsphase von der Beschaffung bis zur Nutzung war am kürzesten.

Reasons for switching to Flexopus

Die Kosten waren zu hoch und das Tool zu umfangreich für unsere Belange

asad t.

Verified reviewer

Education Management

1001-5000 employees

Used daily for less than 6 months

Review source

Reviewed January 2024

Really helpful in managing limited office space

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Really helpful in managing work desks in the office, the series and custom booking functions are really helpful.

Cons:

There should be an option to reserve a desk from the Live Plan page.

Vendor Response

Hi Asad, Thanks for your feedback! We're delighted that Flexopus is aiding in the efficient management of your hybrid workplace! :) To reserve a desk from the Live Plan, simply click on any available table in the Live Plan, and you can make a direct booking from there.

Replied January 2024

Orsi B.

Verified reviewer

Program Development

11-50 employees

Used daily for more than 2 years

Reviewed October 2025

one of the best workplace management app

It works really well, there is an update in each month. They implement a lot of new features like visitor management, asset management, catering.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is practical, easy to use and user friendly. The new asset management and the new visitor management is really great, it makes administration easier.

Cons:

One time on one page that there was no back button to navigate back to the previous page, but in the next patch they fixed it

Jeff B.

Verified reviewer

Events Services

51-200 employees

Used daily for less than 2 years

Reviewed October 2025

Flexopus ist ein super Tool für Umgebungen mit vielen flexiblen Arbeitsplätzen.

Flexopus ist super in meinem Arbeitsleben integriert. Morgens kriege ich eine Nachricht, dass ich den Arbeitsplatz einchecken muss. Ansonsten würde ich es vergessen. Die Möglichkeit auch Gästen unter meinem Namen bspw. Parkplätze zu buchen, ist auch super convenient.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Das Design und die Integration in MS Teams gefällt mir am meisten. Aber auch, dass man in Flexopus Serienbuchungen vornehmen kann. Das erspart mir sehr viel Zeit.

Cons:

Das, wenn ich ein Arbeitsplatz eingecheckt habe, dass das auch automatisch in mein Outlook als Termin eingetragen wurde. Ist aber rein persönlich - der eine mag es mit Termin, der andere ohne. Glücklicherweise kann man das in den Einstellungen deaktivieren.

Sarah B.

Verified reviewer

Information Technology and Services

51-200 employees

Used daily for less than 12 months

Review source

Reviewed September 2024

Flexopus – Intuitives Tool mit hilfreichem Support und flexibler Preisgestaltung

Wir nutzen Flexopus nun seit über einem Jahr zur Buchung unserer Arbeitsplätze im Open Space und sind äußerst zufrieden. Das Tool überzeugt durch seine intuitive Bedienung und die zahlreichen Schnittstellen, die eine nahtlose Integration, beispielsweise in Microsoft Teams, ermöglichen. Besonders hervorzuheben ist das transparente und flexible Preismodell, das für uns ein entscheidendes Kriterium bei der Auswahl war. Die Einführung verlief dank des schnellen und unkomplizierten Supports reibungslos.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- intuitive Bedienung - zahlreichen Schnittstellen zur nahtlosen Integration, beispielsweise in Microsoft Teams - transparentes und flexibles Preismodell - schneller und unkomplizierter Support

Cons:

-nachträgliche/erneute Einladungen versenden für uns nicht auffindbar - evtl. die Möglichkeit standardisierte Buchungszeiträume (in unserem Fall halb-/ganztags) zur noch leichteren und schnelleren Bedienbarkeit

Claudia S.

Verified reviewer

Research

11-50 employees

Used daily for less than 2 years

Reviewed October 2024

Empfehlung!

Wir nutzen Flexopus schon länger und sind mit der einfachen und übersichtlichen Handhabung sehr zufrieden. Tische und Räume können binnen weniger Sekunden gebucht werden.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Sehr ansprechende Oberfläche, einfach und schnell zu bedienen

Cons:

Nichts, wir sind sehr zufrieden. .

Vendor Response

Hallo Claudia, vielen Dank für deinen positiven Review. Es erfüllt uns jedes Mal mit Freude und auch etwa Stolz, wenn jemand so zufrieden ist, wie du. Das ist für uns Ansporn auch weiter stets 120 % zu geben. Dein Lob haben wir unserem Team weitergegeben. Viele Grüße, dein Flexopus Service-Team

Replied October 2024

Verified

Reviewer

Marketing and Advertising

11-50 employees

Used daily for less than 6 months

Reviewed September 2023

Ein gutes Gesamtpaket mit tollen Funktionen

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Am meisten gefällt mir die einfache Benutzung von Flexopus. Ich kann innerhalb von paar Sekunden einen Arbeitsplatz, einen Parkplatz oder einen Besprechungsraum buchen. Außerdem finde ich es praktisch, dass ich mich auch im Homeoffice einbuchen kann, damit meine KollegInnen sehen, dass ich nicht im Büro bin.

Cons:

Die einzige Funktion die mir noch fehlt ist die Einbindung eines Catering Services, sodass man Snacks und Getränke für Besprechungsräume im Voraus dazu buchen kann. Ansonsten ist alles top!

Vendor Response

Hi there, our next update will include a catering service feature! Hope I could help :)

Replied November 2023

Florian B.

Verified reviewer

Computer Software

11-50 employees

Used weekly for more than 2 years

Reviewed September 2023

Perfekte Desk-Sharing-Lösung

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Flexopus ist in der Bedienung sehr einfach und auch die Administration ist sehr gut gelöst. Wir setzen das Tool zur Arbeitsplatzbuchung seit über zwei Jahren ein und es funktioniert wunderbar. Die Einrichtung war sehr einfach und das Team hat sich sehr schnell an das Tool gewöhnen können.

Cons:

Die Software erfüllt ihren Zweck für uns zu 100%, entsprechend haben wir nichts zu bemängeln.

Showing 1 - 9 of 9 Reviews