CostTracker 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

CostTracker

4.6

(8)

Pricing

Starting at $159.00 per month

About CostTracker

Real-time cost control in projects!
CostTracker is a cloud-based purchase order system designed to help businesses streamline their purchasing process and get real-time cost control, approval management and more. The platform allows managers to create personalized purchase orders using custom business information and logo.

CostTracker lets managers modify or add notes to purchase orders, check approval status and maintain documentation to facilitate auditing. The application offers a host of features, such as data synchronization, invoice processing, collaboration, workflow management, role-based permissions, data import, reporting and more. Additionally, the built-in three-way matching functionality allows users to detect fake invoices, missing goods, delivery errors and fraud activities across the organization.

CostTracker enables teams to access request purchases on a unified portal to improve decision-making. Further, the solution supports integration with various third-party accounting systems via an application programming interface (API). It comes with monthly subscriptions and support is extended via email and other online measures.

CostTracker Screenshots

CostTracker Pricing and Plans

Starting price: $159.00 per month

Free Trial

Free Version

Basic

$159.00

flat rate, per month

No plan information available

Plus

$275.00

flat rate, per month

No plan information available

Gold

$409.00

flat rate, per month

No plan information available

Diamond

$689.00

flat rate, per month

No plan information available

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CostTracker Features

Popular features found in Purchasing
Access Controls/Permissions
Activity Dashboard
Compliance Management
Inventory Management
Order Management
Purchasing Reports
Reporting & Statistics
Sourcing Management
Supplier Management
Workflow Management
More features of CostTracker
Accounting
Accounting Integration
Alerts/Notifications
API
Approval Process Control
Audit Trail
Budgeting/Forecasting
Cash Flow Management
Cash Management
Catalog Management
Collaboration Tools
Configurable Workflow
Contract/License Management
Customizable Templates
Dashboard Creation
Data Import/Export
Invoice Management
Invoice Processing
Multi-Company
Multi-Currency
Multi-Location
Procurement Management
Profit/Loss Statement
Purchase Order Management
Purchasing & Receiving
Real-Time Analytics
Real-Time Data
Real-Time Reporting
Receipt Management
Receiving
Reporting/Analytics
Requisition Management
Search/Filter
Spend Management
Third-Party Integrations

CostTracker Integrations

QuickBooks Online

Sage 50cloud Pastel

Sage 50 Accounting

Xero

Tripletex

24SevenOffice

CostTracker User Reviews

Overall Rating

4.6

Ratings Breakdown

63%

38%

Secondary Ratings

Ease of Use

4.5

Value for money

4.6

Customer support

4.8

Functionality

4.5

Have you used CostTracker and would like to share your experience with others?

Fidelis M.

Verified reviewer

Civil Engineering

51-200 employees

Used daily for less than 6 months

Review source

Reviewed January 2025

Best fit for our operations.

Generally, the system has brought efficiency and fixed our operational problems.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The system is the best fit for our project-based operations. Very user friendly. Basically, Cost tracker has made our procurement process manageable.

Cons:

No constraints for now but I wish if the system would include stores/inventory function (where stores items can be added and issued out).

Reasons for choosing CostTracker

Cost Tracker was the best fit for our operations

Vendor Response

Thanks for the encouraging words Fidelis. This means a lot to us and we will continue our efforts in making CostTracker the preferred purchase order system for project-based companies!

Replied January 2025

Tim B.

Verified reviewer

Construction

2-10 employees

Used daily for more than 2 years

Review source

Reviewed February 2025

Great project tracking software

Very happy overall with the software. It has allows us to get a detailed handle on our production jobs and get on top of our budgets. It also allows us to run reports quickly for stakeholders and access project invoices at the touch of a button.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Allows us to track our project budgets in real time. Gives us week by week visibility on what we have spent and what our upcoming commitments are which is invaluable to us as a business. The Xero integration is also extremely useful as it saves a tonne of work entering invoices twice.

Cons:

Some of the usability can be a little clunky but the software is being improved all the time.

Vendor Response

Thanks, Tim! It’s fantastic to hear that our software has been serving your construction business well for several years. We truly appreciate your feedback. You're absolutely right—we’re constantly making improvements and remain committed to our goal of delivering the best purchasing software for project-based businesses.

Replied February 2025

Andre K.

Verified reviewer

Environmental Services

2-10 employees

Used weekly for less than 6 months

Reviewed October 2020

On the First Site

I find te tool help full while not manny other tools are available. Small issue should be solved like negative number in PO lines.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

That you can send professional organized Purchase Orders. Then automatically processes the PO in relation to Budgets.

Cons:

1)You van not enter negative figures in a PO. We want also to be able to enter lines for discount like -10% over the order. 2) For beginners it is not straight forward clear how the proces flow need to be done from PO to Receive to Accounting. 3) in the accounting it is not clear when you enter project data, while you already put in the budget category at te beginning of the PO.

Reasons for choosing CostTracker

No other product had at the time I studied other products not the functionality of CT.

Vendor Response

Thanks for your feedback Andre. A lot has been done on the platform since your review to make things easier and more intuitive. Thanks.

Replied January 2025

Patrik C.

Verified reviewer

Consumer Goods

51-200 employees

Used daily for less than 12 months

Reviewed January 2022

Cost Tracker is my new best friend!

Fantastic. The support team is exactly that, a team that supports you!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

OCR invoice importing that improves over time. This has stream lined the matching process and made input into QBO effortless.

Cons:

I purchased a European software and with that I have inherited some very European features, like the date format and currency conversion. None of these aspects have impaired my ability to use the software efficiently.

Reasons for choosing CostTracker

Price and ease of use for my team.

Vendor Response

Thanks for the review and feedback Patrik. Regional settings are now in place so you can select your preference! :) Thanks for the OCR feedback, your can expect even more automation going forward.

Replied January 2025

James B.

Verified reviewer

Hospitality

51-200 employees

Used daily for less than 12 months

Review source

Reviewed February 2024

Delivered exactly what we required - recommend

Very smooth and easy to use for our business expansion project. CT ensured we hit our budget (versus prior expansions which have ran over budget) so the system helped us achieve our goal. Thank you

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to setup, implement across the business and use on a day to day basis. Employees outside of the finance function who used it also found the system simple to use.

Cons:

Nothing to report. Granted we did not used all of the modules (Invoice and cash management).

Reasons for choosing CostTracker

Well priced, simple to setup and roll out across the business to the various users

Vendor Response

Thanks a lot James, making things easy for our customers is a core value for us in which we strive for every day! Thanks! :)

Replied January 2025

Larissa P.

Verified reviewer

Media Production

201-500 employees

Used daily for less than 12 months

Reviewed December 2021

Excellent service

Very pleased. Always have excellent customer service from Torstein

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ability to pull very detailed reports. Integration of purchase orders and budgets

Cons:

We were not able to get the integration with our accounting software right. But we have found a solid work around. The problem is also partly on our side.

Reasons for switching to CostTracker

Poor customer service and lack of functionality

Vendor Response

Thanks Larissa, making our customers succeed is the most important thing. It warms to hear that you are happy with the support. Thank you.

Replied January 2025

Matteo R.

Verified reviewer

Photography

Self-Employed

Used daily for less than 6 months

Review source

Reviewed July 2023

Ottimo per la gestione degli ordini in azienda

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Software per la gestione degli ordini buona

Cons:

Molto costoso per quello che offre, ma tutto sommato è un buon software

Vendor Response

Thanks for your review Matteo! Good to hear that you are happy and find CostTracker easy to use.

Replied January 2025

Morten H.

Verified reviewer

Oil & Energy

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed January 2020

Great product that gives us full control

We used to work in excel or place order in an informal way. CostTracker has made it easier for us to have clear agreements with our suppliers and at the same time 100% cost control. W we save a lot of time and money by using CostTracker.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

With CostTracker we get full control on the cost in our projects with drill-down into each project. Very easy to use and helps the whole team keep track of all our commitments, deliveries and budgets. Always easy access to all purchase related information. Easy to set up and easy to use.

Cons:

Nothing so far, but we will keep looking

Vendor Response

Thanks Morten, cost control in projects is one of our key objectives with CostTracker. We appreciate your feedback.

Replied January 2025

Showing 1 - 8 of 8 Reviews