Qvalia 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Qvalia

4.5

(23)

Pricing

Starting at €99.00 per month

About Qvalia

Qvalia automates finance processes. Our platform enables organizations to take full control of their transactional data and automate daily finance work and accounting on a line-item level.

The full-suite solution provides automation capabilities within accounts payable, accounts receivable, transactional accounting, and analytics. The platform is cloud-based and can be implemented easily into any IT infrastructure.

Key features include:
• Free e-invoice management
• Automated purchase invoice validation and dispute management
• Automated PDF conversion to electronic format
• Automated supplier ledger handling and monitoring
• Automated order-to-cash with invoicing, reconciliation, and B2B ecommerce checkout solution
• 1-click approval workflow app
• Real-time line-item spend analytics

Autobilling
Autobilling automates the invoicing process with complete order-to-cash automation and flexible solutions for B2B e-commerce, payment methods, integrations and more. Autobilling includes customer invoicing in various formats including e-invoices, online checkout widget, reminders, reconciliation, and full support for all major credit cards.

Autoposting
Autoposting automates accountin...

g processes with line-item level detail by identifying, structuring, and categorizing line items on supplier invoices. The categorized information is uploaded to you accounting system as pre-posted entries. Autoposting can be customized to work with any account plan and accounting software. E-invoicing Basic e-invoicing features are free with Qvalia. Send and receive e-invoices at no cost using the global e-invoice network PEPPOL or PDF to email recipients. The platform is fully cloud-based and customers can easily upgrade to access premium features for easy integration, automation, and analytics, and more. Invoice Shield Invoice Shield enables an autopilot for your company's accounts payable process.Invoice Shield validates all transactional data according to presets or customizedrequirements. Inaccurate invoices bounce automatically back to the supplier for correction and completion. PDF Converter PDF Converter is the fastest way for any company or organization to reach 100%electronic supplier invoices. PDF converter scans and interprets your incoming invoices and converts them to a standardized e-invoice format for easy and correct processing. PDF Converter utilizes a strict QA process to ensure the data quality—powered by AI technology and manual controls. Spend Monitor Spend Monitor provides an accessible and detailed overview of purchases in real time. Track and analyze everything from top-level product and service categories to every single line item, search and analyze suppliers, products, and services categories. Aggregate, drill down, or use keyword search; compare prices, spend over time, and identify top purchasers and suppliers, so you can make sure you’re paying the right price. Supplier Manager Supplier Manager enables you to take full control of your master data and keeps your supplier record in check automatically; updated, monitored, and correct. Supplier Manger saves time, increases the quality, and makes supplier information more useful by eliminating the need for manual entries and automating the monitoring for critical business event. Essential information such as company status, credit rating, and addressand more is always accessible. Workflow Workflow is an easy to use 1-click invoice workflow software. Create approval workflows that fit your organizational needs. Define roles, permissions, and hierarchies easily withan intuitive user interface and it works in any browser or on a mobile app. Workflow is seamlessly integrated on the Qvalia platform—no extra costs or license fees are applied.

Qvalia Screenshots

Qvalia Pricing and Plans

Starting price: €99.00 per month

Free Trial

Free Version

Small

€199.00

flat rate, per year

Plan includes:

E-invoicing
Order management

Large

€599.00

flat rate, per year

Plan includes:

E-invoicing
Order management

Enterprise

€99.00

usage based, per month

Plan includes:

E-invoice management
Peppol
EDI
Analytics
Categorization

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Qvalia Features

Popular features found in Billing and Invoicing
Billing Portal
Contact Database
Customizable Invoices
Invoice Processing
Mobile Payments
Multi-Currency
Payment Processing
Quotes/Estimates
Reporting & Statistics
Tax Calculation
Time & Expense Tracking
More features of Qvalia
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Audit Management
Audit Trail
Bank Reconciliation
Billing & Invoicing
Categorization/Grouping
Collaboration Tools
Compliance Management
Configurable Workflow
Credit Card Processing
Credit Note
Debit/Credit Card Processing
ERP integration
Event Logs
File Encryption
Fraud Detection
Invoice Creation
Invoice History
Invoice Management
Master Data Management
Mobile Access
Multi-Language
Multiple Payment Options
Offboarding
Onboarding
Online Invoicing
Online Payments
Order Management
Purchase Order Management
Purchase Order Reconciliation
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Reporting
Real-Time Updates
Receivables Ledger
Recurring/Subscription Billing
Reminders
Reporting/Analytics
Risk Assessment
Search/Filter
Self Service Portal
Spend Analysis
Spend Control
Status Tracking
Supplier Management
Third-Party Integrations
Transaction History
Transaction Monitoring
User Management
Vendor Management
Vendor Master Data Management
Workflow Management

Qvalia User Reviews

Overall Rating

4.5

Ratings Breakdown

74%

17%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.1

Functionality

4.3

Have you used Qvalia and would like to share your experience with others?

Oleh H.

Verified reviewer

Arts and Crafts

11-50 employees

Used daily for less than 2 years

Reviewed May 2022

Great product

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use product with clean interface

Cons:

I haven't found any cons so far to use it.

Lillemor E.

Verified reviewer

Oil & Energy

5001-10000 employees

Used daily for more than 2 years

Reviewed April 2022

Modern system for automation and analytics

Very customer oriented and helpful support. A system that's actually fun to use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The easiest finance system I've ever used. Such an easy way to analyze spend on a line-item level, which I've never seen anywhere else.

Cons:

We are waiting for more advanced invoice approval workflow features.

Kim T.

Verified reviewer

Computer Software

Self-Employed

Used monthly for less than 2 years

Review source

Reviewed January 2024

Bad user experience

Forced to use it as stated in contact with customer.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Can save customers and reuse every month

Cons:

Article management. Do not understand how to reuse articles. Create new every invoice.

Vendor Response

Hi Kim, and many thanks for your feedback. To simplify invoice creation, you can prepopulate your products and services in the product record. Go to Help/Knowledge base in the platform or contact us at qvalia.com for more information; we're happy to help you make the most of your account. Best, Per at Qvalia

Replied January 2024

Eilert H.

Verified reviewer

Construction

2-10 employees

Used weekly for less than 2 years

Reviewed May 2022

Great e-invoicing software

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to get started, great support. Saves a lot of time for a small business like ours.

Cons:

E-invoicing is new to us so took some time to learn.

Reasons for switching to Qvalia

Wanted to manage it inhouse.

Joel B.

Verified reviewer

Internet

51-200 employees

Used weekly for more than 2 years

Reviewed May 2022

A new paradigm for our transactions handling

Automation of transactions, B2B transactions in an easy way.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Innovation is core in Qvalia. On the contrary to all other transaction software I've tried (built on 20th century legacy), Qvalia is designed based on the fact that the Internet exist.

Cons:

The product clearly would benefit from a larger user base (but it is clear to me that it's just a matter of time)

Catriona C.

Verified reviewer

Writing and Editing

Self-Employed

Used monthly for free trial

Review source

Reviewed January 2024

Can't switch to this product

Very frustrating because there was no way round the problem of it automatically generating the invoice number. I am thus unable to review the product in detail because I couldn't generate a single invoice, as it would be given the wrong invoice number.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Looks like the best user interface of all invoice portals, judging by their demo materials. I really wanted to use it.

Cons:

There is no way to select an invoice number (which I can do in other invoice portals). Qvalia assumes that a new user is creating their first ever invoice and then automatically generates the invoice number incrementally for the following invoice. Sounds fine, but this didn't work for me because I have already written invoices in other invoice portals and I am obliged by company law to use consecutive invoice numbers (regardless of which portal I am using). I actually use several (free) e-invoice portals because not all of my clients accept the same ones. This means that there are gaps in the number series in each portal where I had to switch to another portal for a particular invoice. I can only do this with portals that allow me to select my own invoice number to maintain the number series in my bookkeeping. Qvalia customer support has confirmed (Oct 2023) that choosing your own invoice number is in their roadmap but they have no immediate plans to implement it.

Vendor Response

Hi Catriona, Many thanks for your valuable feedback! I'm glad to inform you that invoice numbers for outgoing messages in the free version will be possible to change very soon. It's included in an upcoming release later this month (January 2024). /Per at Qvalia

Replied January 2024

Fredrik L.

Verified reviewer

Accounting

Self-Employed

Used daily for less than 12 months

Reviewed May 2022

Flor Invest

A company that really takes care of their customers. They are easy to work with and always have time for you.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It´s a very easy software to use and don´t need a lot of implementation time. Easy to get started

Cons:

Still some reports that needs to be developed but that i knew about from the start

Reasons for choosing Qvalia

Had the best features and also an easy price modell and the price was good

Emre Utku S.

Verified reviewer

Computer Software

11-50 employees

Used daily for less than 12 months

Review source

Reviewed August 2022

Financial data management made easy with Qvalia

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Qvalia offers a unique and original set of features that make financial data management easy.

Cons:

Everyting is way too good so far with Qvalia, so I have noıthing to add as negative aspect.

Jonas N.

Verified reviewer

Computer Software

51-200 employees

Used daily for less than 2 years

Reviewed May 2022

Innovative, fast and customer-centric

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Great automation, Easy to use, and an up to date great UI

Cons:

I have nothing to add here.

Mafalda L.

Verified reviewer

E-Learning

201-500 employees

Used weekly for less than 6 months

Review source

Reviewed January 2024

Inspera AS | Review

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like how easy it was to setup and how quickly we started using it. Its very intuitive and easy to create invoices.

Cons:

I would like for us to be able to change the invoice number, so it can match the ones we have in our accounting system. The same with the invoicing dates.

Vendor Response

Hello Mafalda, we appreciate your feedback! I'm glad to inform you that invoice numbers will be possible to change in the user interface very soon. It's included in a product update later this January (2024) /Per at Qvalia

Replied January 2024

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