WoodWing Scienta 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

WoodWing Scienta

4.6

(11)

Pricing

Starting at €50.00 per month

About WoodWing Scienta

Scienta is an enterprise information management solution that helps companies organize, access, and utilize existing data, documents and knowledge. It caters to large organizations across various sectors, including finance, healthcare, government and education.

It provides a centralized repository for storing data, documents, web content and more with search capabilities. It offers workflow and approval tools to streamline business processes, and rights management and version control functionalities, ensuring security and compliance. Scienta also integrates with existing systems to provide a single point of access.

Scienta is available as a cloud-based or on-premise solution. Implementation services and 24/7 support help organizations deploy and understand Scienta.

WoodWing Scienta Screenshots

WoodWing Scienta Pricing and Plans

Starting price: €50.00 per month

Free Trial

Free Version

Starter

€50.00

per user, per month

Plan includes:

Content beheren en delen
Gebruikers aanmaken en beheren
Zoekmachine
Tweefactorauthenticatie
Workspaces en dashboards
Groepen- en rechtenbeheer

Advanced

€138.00

per user, per month

Plan includes:

Content beheren en delen
Gebruikers aanmaken en beheren
Zoekmachine
Tweefactorauthenticatie
Workspaces en dashboards
Groepen- en rechtenbeheer
Wijzigingsvoorstellen
Eigen taxonomie
Gebruikersprofielen
Vergelijken

Ultimate

€157.50

per user, per month

Plan includes:

Content beheren en delen
Gebruikers aanmaken en beheren
Zoekmachine
Tweefactorauthenticatie
Workspaces en dashboards
Groepen- en rechtenbeheer
Wijzigingsvoorstellen
Eigen taxonomie
Gebruikersprofielen
Vergelijken

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WoodWing Scienta Features

Popular features found in Quality Management
Change Management
Complaint Management
Corrective and Preventive Actions (CAPA)
Defect Tracking
Document Management
Electronic Signature
Incident Management
Quality Control
Risk Management
Task Management
Training Management
More features of WoodWing Scienta
Access Controls/Permissions
Activity Dashboard
Activity/News Feed
Alerts/Notifications
Approval Process Control
Audit Management
Catalog Management
Compliance Management
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Document Coding & Control
Document Storage
Drag & Drop
Employee Database
Employee Onboarding
Employee Profiles
File Management
Full Text Search
ISO Standards Management
Knowledge Base Management
Multi-Language
Policy Management
Private Network
Real-Time Notifications
Reporting & Statistics
Risk Assessment
Search/Filter
Single Sign On
Surveys & Feedback
Tagging
Text Editing
Widgets
Workflow Management

WoodWing Scienta User Reviews

Overall Rating

4.6

Ratings Breakdown

64%

36%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.8

Functionality

3.9

Have you used WoodWing Scienta and would like to share your experience with others?

Richard M.

Verified reviewer

Financial Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed January 2022

Scienta structures your business information

Through the use of Scienta, all relevant information is easily available to staff. This saves a lot of searching and questions within the company. In addition, it ensures that everyone works on the basis of the same principles.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Scienta is easy to use for users. Through a clear layout and a good legal structure, you can make relevant content available to the individual user.

Cons:

All content of a provider must be rated, while this is not necessary for all content. It would save a lot of work if you could differentiate between them.

Reasons for choosing WoodWing Scienta

The operation of the application and the continuity of the business

Reasons for switching to WoodWing Scienta

Maintenance took too much time and we were too vulnerable (dependencies).

Richard F.

Verified reviewer

Hospital & Health Care

51-200 employees

Used daily for less than 2 years

Review source

Reviewed November 2025

Tevreden met Scienta

We zijn tevreden over Scienta. We hebben een goede selectieprocedure gevolgd en wisten wat we zochten.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Scienta fungeert binnen onze organisatie als centraal communicatiemiddel rondom kwaliteit, werkprocessen en andere relevante informatie.

Cons:

Ik zou het leuk vinden als we zo nu en dan verrast zouden worden met een nieuwe functionaliteit waarmee we de zichtbaarheid en betrokkenheid bij Scienta binnen de organisatie kunnen vergroten. Hoeft niet groot, maar bijvoorbeeld een leuke nieuwe widget of iets visueels voor op het dashboard. Wat ik minder vond is de overgang naar een advanced en premium model. Hierdoor zijn functionaliteiten die we eerder wel hadden verdwenen naar een duurder model. Dat is niet prettig.

Reasons for choosing WoodWing Scienta

testxcvx

Verified

Reviewer

Transportation/ Trucking/ Railroad

11-50 employees

Used daily for less than 12 months

Review source

Reviewed December 2024

Great tool for keeping everyone up to date.

It's a very easy to use tool which made it possible for us to register all our processes and keep them up to date and at the same time share them with everyone in the company.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's very easy to use for everyone within the company and to collaborate on stuff. Also it's great that it's possible to give specific rights to certain (groups of) people.

Cons:

The editing of text is a bit 'basic' and not as use to use as for example office word. Also an 'excel like' function would be useful.

Vendor Response

Dear customer, Thank you for providing your feedback on your experience and satisfaction with WoodWing Scienta. Your recommendations will be forwarded to our team and taken into consideration for future product updates and feature releases. Kind regards, Magdalena Ivanova Product Marketing Manager

Replied December 2024

Maurice S.

Verified reviewer

Hospital & Health Care

11-50 employees

Used daily for less than 6 months

Review source

Reviewed July 2025

Positive review

- Gebruiksvriendelijkheid - Efficiëntie - Betrouwbare resultaten - Overzichtelijke structuur - Tijdbesparing - Bevordering van samenwerking

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Gebruiksvriendelijk, efficiënt, biedt overzicht, bevordert samenwerking, betrouwbare gegevens, tijdbesparend.

Cons:

- Soms traag bij grote databestanden - Kan complex zijn voor nieuwe gebruikers - Beperkte integratie met andere systemen - Periodieke updates nodig voor optimale prestaties

Vendor Response

Beste Maurice, hartelijk dank voor je positieve review van WoodWing Scienta. We nemen je commentaar uiteraard ter harte. Fijne dag!

Replied July 2025

Vincent R.

Verified reviewer

Management Consulting

Self-Employed

Used daily for more than 2 years

Review source

Reviewed October 2021

Scienta is your innovative knowledge system.

Scienta is the entry point for all organization, businesss, process, etc. questions arising in a company. "If Scienta is not leading to an answer it does not exist". In the latter case, the employee easily can fill in the omittance and launch a task to fill in the gap.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The product is easy to use and easy to configure. Every employee is up and running within an hour and can customize the environment to his own preference. The employee is able to initiate changes to the content by launching tasks towards other employees and/or admins. Therfore, the system is gradually built by all employees as the ultimate form of continuous improvement supporting quality managers and content managers.

Cons:

Flows can be automated including e.g. digital signage for approval. Programming flows is a methodology which requires some investment before you are up and running.

Reasons for switching to WoodWing Scienta

Flexibility, innovation, acccessability

Roel J.

Verified reviewer

Management Consulting

Self-Employed

Used weekly for more than 2 years

Review source

Reviewed January 2022

Great tool for capturing processes, managing documents, and structuring business information

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Scienta is a modern, easy to use, and very affordable tool that is great for capturing processes, managing documents, and structuring business information. The way in which all documents are connected, its intuitive navigation, and keeping documents up-to-date by creating tasks, are some of Scienta's key strengths.

Cons:

Adding a few more advanced table options to the document creation tool (i.e. the Scienta editor) could make Scienta an even stronger tool.

Werner B.

Verified reviewer

Fund-Raising

2-10 employees

Used daily for more than 2 years

Review source

Reviewed January 2022

Great for information management and loved by auditors.

I am very happy with it. When I started working for a company they asked me to implement is. I did not know it, but I was suprised about how well it helped the organization in better managing information.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This software is very easy to use and really helps to better document processes, policies and procedures.

Cons:

The feasture of describing the processes can use a little update. The standard symbols are not to my liking.

Reasons for choosing WoodWing Scienta

The price vs. quality combination was best.

Harold K.

Verified reviewer

Financial Services

51-200 employees

Used daily for more than 2 years

Review source

Reviewed January 2022

Scienta for audit firms review

With Scienta we gave our organisation a boost on improving the understanding of collegues, what we are doing, how and why. Compliance is much easier now and our quality meets the highest level.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

A very clean and handsome tool to make your procedurs alive in your organisation. This is how collegues get a better understanding and can meet high quality standards.

Cons:

Perhaps the simple intranet messages posting does need some improvement

Pieter K.

Verified reviewer

Management Consulting

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed January 2022

Great software for making your business more scalable

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how Scienta doesn't focus on extensive, expensive implementations or customisations to the software. It's an excellent SaaS solution for an annual fee, without any hidden costs. Furthermore it's user friendly and keeps getting better.

Cons:

It's really a 'one-to-many' type of communication platform. If there is information, i.e. processes, that you wish to share with many people, it's amazing. However if you're looking for a solution that can also do one-on-one communication. i.e. keep track of employment contracts of users, then it's not suitable.

Irma C.

Verified reviewer

Accounting

51-200 employees

Used monthly for more than 2 years

Review source

Reviewed January 2022

Scienta for accounting firms

Our organisation is a content provider for accounting firms. We use Scienta to keep our customers (i.e. accounting firms) up to date about all the laws and regulation they have comply to. Scienta is a perfect solution for this, because customers receive updates automatically, they can adjust the information according to their owns standards and can allways compare new documents with older versions.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Its very easy to compare different versions of documents.

Cons:

It is not possible to import Word documents directly.

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