Roomzilla 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Roomzilla

4.6

(25)

Pricing

Starting at $12.00 per month

About Roomzilla

Looking for an efficient solution to streamline room and resource management in your office? Look no further than Roomzilla. Our comprehensive software simplifies the process of booking and organizing meeting spaces, optimizing space utilization, and enhancing productivity. With Roomzilla, you can bid farewell to scheduling conflicts, double bookings, and wasted resources, and say hello to a seamless and efficient office management experience.

Effortless Room Booking
Say goodbye to manual room booking processes and frustrating scheduling conflicts. Roomzilla provides a user-friendly interface that allows you to effortlessly schedule and manage room reservations. With just a few clicks, you can quickly find available rooms, select the desired time slots, and secure your bookings. No more wasted time and effort trying to coordinate room availability manually.

Autocancell for Optimized Room Utilization
Roomzilla introduces Autocancell, a powerful feature that optimizes room utilization and minimizes wasted resources. With Autocancell, if a room reservation is not confirmed within a specified time frame, the system automatically cancels the booking, making the room available for othe...

Roomzilla Screenshots

Roomzilla Pricing and Plans

Starting price: $12.00 per month

Free Trial

Free Version

Business

$12.00

per month

No plan information available

Standard

$12.00

per month

No plan information available

Free

$0.00

per month

No plan information available

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Roomzilla Features

Popular features found in Scheduling
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Sync
Customer Database
Group Scheduling
Mobile Access
Reminders
Self Service Portal
Timesheet Management
More features of Roomzilla
Access Controls/Permissions
Activity Tracking
Agenda Management
Approval Process Control
Billing & Invoicing
Booking Management
Calendar Management
Calendar/Reminder System
Categorization/Grouping
Class Scheduling
Color Codes/Icons
Commercial Properties
Content Management
Customizable Branding
Customizable Fields
Customizable Reports
Customizable Templates
Data Import/Export
Digital Signage
Drag & Drop
Electronic Payments
Email Management
Email Reminders
Employee Scheduling
Equipment Management
Facility Scheduling
Floor Plans & Maps
For Offices
For Schools
Internal Meetings
Maintenance Management
Microsoft Outlook Integration
Multi-Location
Online Booking
Payment Processing
Planogramming
Projections
Real-Time Data
Real-Time Notifications
Real-time Scheduling
Real-Time Updates
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Management
Resource Scheduling
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Single Sign On
Space Management
Space Reservation
Third-Party Integrations
Usage Tracking/Analytics
User Management
Utilization Reporting

Roomzilla Integrations

Google Workspace

Microsoft 365

Roomzilla User Reviews

Overall Rating

4.6

Ratings Breakdown

64%

32%

Secondary Ratings

Ease of Use

4.4

Value for money

4.6

Customer support

4.7

Functionality

4.6

Have you used Roomzilla and would like to share your experience with others?

Mateusz S.

Verified reviewer

Computer Software

51-200 employees

Used daily for less than 2 years

Reviewed August 2025

Totally recommend for coworking!

Great platform - totally recommend it. I use it frequently in the Warsaw CIC office and can't imagine to book rooms here with other tool eg. Google Calendar.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Friendly interface Usually - speed of use Intuitiveness I use it a couple times a day and it's super easy and fast to find a suitable space and book a space in the coworking space I work

Cons:

Sometimes - get's laggy Design is pretty outdated - someone probably should refresh it to 2025 standards

Verified

Reviewer

Biotechnology

51-200 employees

Used daily for less than 12 months

Review source

Reviewed June 2025

Great for team meetings

Overall, I’ve had a really good experience with Roomzilla. It helps me stay productive and organized. I use it almost daily to reserve rooms for meetings or focused solo work. The interface is clean, the booking process is quick, and the tool does what I need most of the time. Just a few small improvements would make it perfect.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

I really like how simple and intuitive Roomzilla is to use. It’s great for quickly finding and booking a quiet space when I need to focus or meet with colleagues. Even as a first-time user, I didn’t struggle at all. I also love that you can see which floor the room is on and even check the map, super helpful when you're new to the building. And being able to book rooms across different CIC locations is a big plus.

Cons:

Sometimes a room looks available, but someone is in there without a booking, which can be frustrating. Also, the current max booking time is 240 minutes, and there’s no option to book for a full day. Editing an existing reservation can be a bit tricky too—it’s not always clear or smooth. And I wish there was a “running late” option to avoid losing your spot over just a few minutes.

Vendor Response

Thank you for the fantastic review! We're thrilled that you find Roomzilla so simple and that it helps you stay productive. We also appreciate you sharing your feedback on where we can improve. To address your points: Occupied rooms without a booking are often due to human error. Your reservation gives you priority for the space, so feel free to kindly let the person know. Booking limits are set by your local administrators, to ensure fair access for all users. For when you're running late, you have a check-in grace period and can also check in via the link in your email reminder. Finally, we'd love to hear more details about what you find tricky with editing reservations so we can work on improving that flow for you and other users. Thanks again for your valuable feedback!

Replied August 2025

Verified

Reviewer

Electrical/ Electronic Manufacturing

11-50 employees

Used weekly for less than 12 months

Reviewed February 2026

Keeps things simple & quick

We use Roomzilla for booking conference rooms for team meetings. Sometimes we have to book something on the fly when an issue comes up and sometimes we need to extend meetings beyond what we planned for - and Roomzilla makes all kinds of adjustments quick and effortless. It's also very intuitive to understand. For transparency, I received an incentive to review Roomzilla but the opinions expressed are my own.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The UI is great. super easy to utilize but you sort of need to know where the conference rooms are and how big each one is. The platform just helps books rooms but doesn't let you filter by occupancy number, for example.

Cons:

Overall great, a few things can be improved easily. It would be nice if the occupancy number for each room was listed beside the booking so the user can pick the right room for the size of the meeting. Also, would be great to "favorite" the most commonly used rooms so that shows up at the top.

Patricia B.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Roomzilla: Great in Theory, Hard in Practice

It helps keep everyone on the same page, but it's realizing it's full potential with all of the kinks.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Helps to keep everyone on the same page. It was better than our old system of using Outlook Calendars.

Cons:

Inconsistent in output, and unreliability in some features working. Ex: It should sync with my outlook calendar, but I found when I do that it's hard to cancel or change meeting spaces. I eventually have up trying to use the feature.

Verified

Reviewer

Computer & Network Security

51-200 employees

Used daily for less than 12 months

Reviewed July 2025

Intuitive platform

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Its very easy and intuitive to use. I like that you know all the room details such as how many people the room holds comfortably, and what type of technology is available in the room before you book it.

Cons:

The check in process can be glitchy. Sometimes you cannot check in and then others will book the room and it causes confusion as the room is then double booked.

Vendor Response

Thank you for the feedback! We're glad you find Roomzilla intuitive and that the room details are helpful. We appreciate you mentioning the issue with the check-in process. We understand how frustrating it is when someone else takes over the room after the previous host fails to check in. To help with this, remember that you can usually use the check-in link in your check-in email notification as a backup. We'd also love to get more details on the specific glitches you've encountered. Your feedback is crucial for us to improve this feature for everyone, so please contact us directly.

Replied August 2025

Avery H.

Verified reviewer

Biotechnology

2-10 employees

Used weekly for less than 2 years

Reviewed August 2025

Reliable and User-Friendly Room Scheduling Tool

Roomzilla has streamlined our meeting room scheduling and eliminated a lot of back-and-forth communication. It’s reliable, easy to train new team members on, and has noticeably reduced booking conflicts in our office.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The interface is clean and intuitive, making it easy for anyone to book a room in seconds. I especially like the calendar view and how quickly you can see availability.

Cons:

The mobile app occasionally lags when updating or canceling a booking, but it’s not a big issue. I tend to use desktop more often to book rooms.

Rosanna V.

Verified reviewer

Biotechnology

201-500 employees

Used weekly for less than 12 months

Reviewed August 2025

Booking and Event Management Made Simple

Roomzilla is so user friendly and intuitive. Making it easy to navigate from the very first use, I did not require any training from our landlord when they implemented this software for us to use. The clean layout and straightforward design, allows me to quickly book, view, and manage reservations without any confusion.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

the clear schedule view makes it simple to stay organized, and the instant email notifications keep me updated in real time. I also love the over view panel to quickly see what's booked ahead at a glance.

Cons:

The only cons I have is related to how it is configured for me to use since this is provided to me by the landlord we rent from to use their common areas. I can see the capabilities in place, but I am not able to make the adjustments I personally would love to make.

Jakub W.

Verified reviewer

Information Technology and Services

51-200 employees

Used weekly for less than 12 months

Reviewed August 2025

Great booking system

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the most the fact that the service works flawlessly. It never crashes, it is very easy to read and comprehend. I like the flexibility that it offers when it comes to booking. A great advantage is having a layout shown so that you can easily navigate between the rooms. Although I have received an incentive for the review, I love using the app.

Cons:

I think colouring of a map could be improved. Right now, it's green for available, and red for occupied. Yellow for those that are soon to be available could be introduced.

Arnold A.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 2 years

Review source

Reviewed October 2020

The easiest way to reserve an space for your meetings

Overall a great tool, easy to use and really user friendly, even those who are not used to this tools can use it. I really enjoyed using it and it shows you a message that reminds you to keep the space clean

Ratings Breakdown

Ease of use

Functionality

Pros:

I really like how easy is to reserve a meeting room and the user interface is really friendly. It is really straight forward a couple of clicks and your meeting rom is reserved. It has a great notification tool to let you know that your meeting is about to start and lets you end the meeting at any time so if your meeting ends quicker than expected the space will be available for other team mates.

Cons:

It was really hard to understand how to cancelled a meeting that it is going to repeat all days. I had to ask for help to get this done. And when you are working with multiple timezones this might get annoying. I would recommend to just set up the meetings for the month and not set them for a long period of time