Zapfloor 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Zapfloor

5.0

(3)

Pricing

Starting at $99.00 per month

About Zapfloor

Zapfloor is an all-in-one software solution enabling a more flexible, hybrid, and agile way of work. With zapfloor, users can create a digital twin of their office(s). This translates itself in two ways:

• Work becomes an experience for both employees and tenants. Going to work is done by reserving the required facilities. Users can connect with everything their offices have to offer. No need for a middleman, the app is a personal digital assistant. It also offers many integrations with various software and hardware such as Okta, Outlook, G Suite, SaltoKS and more.

• All office facilities get synced with the user's cloud-based version of zapfloor. This allows them to see how their offices are being booked and used, and to make instant data-driven decisions and improvements. By automating important tasks and workflows, the software helps decreasing the office management workload.

Zapfloor Screenshots

Zapfloor Pricing and Plans

Starting price: $99.00 per month

Free Trial

Free Version

Basic

$99.00

per feature, per month

No plan information available

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Zapfloor Features

Popular features found in Meeting Room Booking System
Digital Signage
Internal Meetings
Multi-Location
Online Booking
Utilization Reporting
Visitor Management
More features of Zapfloor
Access Controls/Permissions
Accounting
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
API
Approval Process Control
Attendance Management
Attendance Tracking
Audit Management
Audit Trail
Automated Scheduling
Availability Indicator
Availability Management
Badge Management
Billing & Invoicing
Booking Management
Calendar Management
Calendar Sync
Categorization/Grouping
Chat/Messaging
Commenting/Notes
Commercial Properties
Communication Management
Contact Database
Contact Management
Contract/License Management
Credit Card Processing
Customer Accounts
Customer Database
Customizable Branding
Customizable Reports
Customizable Templates
Data Import/Export
Data Visualization
Digital Signature
Discussions/Forums
Document Management
Document Storage
Drag & Drop
Electronic Payments
Email Alerts
Email Management
Email Reminders
Employee Management
Event Calendar
Event Management
Event Scheduling
Facility Scheduling
Feedback Management
Filtering
Floor Plans & Maps
For Offices
Group Management
Historical Reporting
iCalendar Support
Incident Management
Inventory Management
Invoice Management
Knowledge Base Management
Meeting Management
Member Accounts
Member Directory
Member Portal
Membership Management
Microsoft Outlook Integration
Mobile Access
Mobile App
Multi-Language
Occupancy Management
Payment Processing
Personalization
Point of Sale (POS)
Pre-Registration
Real-Time Data
Real-Time Notifications
Real-Time Updates
Recurring/Subscription Billing
Registration Management
Reminders
Reporting/Analytics
Reporting & Statistics
Reservations Management
Resource Allocation & Planning
Resource Management
Room Availability Schedule
Room Booking
Scheduling
Search/Filter
Self Check-In/Check-Out
Single Sign On
SMS Messaging
Space Management
Space Reservation
SSL Security
Status Tracking
Team Management
Third Party Booking
Third-Party Integrations
Usage Tracking/Analytics
User Management
Visitor Tracking
Visual Analytics
Website Integration

Zapfloor Integrations

ezeep

GoCardless

Microsoft Outlook

Okta

PaperCut

PayPal

See all 15 integrations

Zapfloor User Reviews

Overall Rating

5.0

Ratings Breakdown

100%

Secondary Ratings

Ease of Use

4.3

Value for money

5.0

Customer support

5.0

Functionality

4.7

Have you used Zapfloor and would like to share your experience with others?

Jeannine v.

Verified reviewer

Commercial Real Estate

2-10 employees

Used daily for more than 2 years

Reviewed May 2021

Zapfloor in de Kamer

I can now run a coworking network of 8 locations, in half the time I did before. So I am very pleased.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The features I liked most before using zapfloor were 1) that it was and is multilingual for both coworkers and staff, so frontend and backend. We are a network of coworking spaces with coworkers who speak many languages as well as partners who speak many languages so this is mission critical; 2) that it is modular so we do not have to use it in the way teh programmer envisioned but can use it according to our needs; 3) that it handles multiple locations seamlessly and without workarounds.

Cons:

Onboarding took a long time, mostly because we did not have standardized processes going in. So we needed to develop those at the same time that we were introducing the software to new locations. When we started it was also much too much manual work to add customer information; that has in two years' time improved greatly.

Vendor Response

Thanks for the review, jeannine. We really appreciate your feedback. You know where to find us if you need any help!

Replied June 2021

Paulien D.

Verified reviewer

Real Estate

2-10 employees

Used daily for less than 12 months

Reviewed June 2022

A great community management system with even greater support

Zapfloor really helps us to manage our coworking space as efficiently as possible. Since using this software, we have a much better overview of our community. It has taken many administrative tasks off our hands - allowing us to free up more time for other things. Kudos to the entire Zapfloor team, a pleasure to work with you.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

What's really nice about the Zapfloor software, is that all office management tools are combined in one dashboard and app. With the app our members can book meeting rooms, open doors, take a look at our events, register guests, write messages to the community and so on. For us - the backend user - it is really easy to have all the data about our community, events, and so on in one easy-to-use dashboard. The greatest thing about Zapfloor is their support. We have a customer success manager at our service who is always ready to answer our questions and is open for suggestions for new features. The communication with the Zapfloor team - and especially Amogh - is incredible.

Cons:

The software is really an office management tool and less of a sales management tool. The dashboard contains some basic lead board elements, but I had hoped it would be more comprehensive. Fortunately, the Zapfloor team helps us to integrate the dashboard very smoothly with other sales tools.

João Gabriel d.

Verified reviewer

Hospitality

11-50 employees

Used daily for less than 6 months

Review source

Reviewed August 2021

Flexible and complex tool to work

Efficiency in organization, Overview of the company and quick inicialization

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software it is amazing to optimaze the taks, the work and the soluctions to your work. I am impressed how it help to organize the tasks, and the timing-consuming which we should take for each one, but the most effective soluction is the capability to give each one of us (workers) a overview of workplace.

Cons:

I have been start to use it recently so I have no criticialities to it

Showing 1 - 3 of 3 Reviews