Microsoft To Do 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Microsoft To Do

4.6

(3060)

FrontRunner 2026

Pricing

Pricing available upon request

About Microsoft To Do

Microsoft To Do is a task management app that allows users to create daily to-do lists and share them with others. The app is compatible with iOS, Android, and Windows 10 devices and can also be accessed on the web. Microsoft To Do helps users create, manage, and track all lists and tasks from a single app.

The app provides intelligent and personalized suggestions when updating daily and weekly to-do lists. Lists can be shared across teams to track progress related to specific projects or tasks.

Microsoft To Do can integrate with Outlook Tasks.

Microsoft To Do Screenshots

Microsoft To Do Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

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Microsoft To Do Features

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Microsoft To Do
Activity Tracking
Alerts/Notifications
Customizable Templates
Data Import/Export
Drag & Drop
Mobile Access
Notes Management
Productivity Tools
Progress Tracking
Recurring Tasks
Reminders
Reporting/Analytics
Reporting & Statistics
Search/Filter
Sub-Task Management
Tagging
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Third-Party Integrations

Microsoft To Do Integrations

Microsoft Outlook

Integration rated 4.8 from 99 reviews

Microsoft Teams

Integration rated 4.6 from 38 reviews

Google Calendar

Integration rated 4.5 from 30 reviews

Microsoft 365

Integration rated 4.9 from 22 reviews

Microsoft OneNote

Integration rated 4.5 from 13 reviews

TMetric

See all 17 integrations

Microsoft To Do User Reviews

Overall Rating

4.6

Ratings Breakdown

64%

29%

Secondary Ratings

Ease of Use

4.7

Value for money

4.6

Customer support

4.3

Functionality

4.3

Maria C.

Verified reviewer

E-Learning

Self-Employed

Used monthly for more than 2 years

Review source

Reviewed February 2026

Efficiency

Practical and efficient. I’m satisfied with how efficiently it works across devices and how reliable the sync is.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s practical, clear, and helps me stay focused on what needs to be done without adding complexity.

Cons:

I am very satisfied. If I had to add something it would be more flexibility for grouping tasks and projects.

Laura C.

Verified reviewer

Child Day Care Services

51-200 employees

Used daily for less than 2 years

Review source

Reviewed March 2025

Great tool!

My overall experience with Microsoft To Do has been great. It has streamlined what was once a lengthy process and required people to be in the office to physically view the checklist and mark it off. Now, we can collaborate from anywhere! I can check in to see what has been completed, I can assign a task to anyone in the group, I can quickly check off what is done (and still view them, just with strikethrough text), it's simple to undo something if it was checked off by mistake, it's simple to add notes or attachments to each task. Additionally, you can set reminders, due dates, have tasks be recurring. Honestly, it's such a simple thing to add to your computer, but so useful. It has saved our management group a significant amount of time; something I didn't know that I needed but would now miss should it be removed for any reason!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's great that you can collaborate, assign tasks, keep track of dates, and check off items when they are done! It's an incredibly useful tool. We use to print out monthly lists to refer to, now everyone can make changes, review what still needs to be done, add notes, etc.

Cons:

The think that I like least about Microsoft To Do is that all the tasks show up in my outlook program, even if they are not assigned to me. I understand the logic of it and some people might find this a great asset, but if the task is not assigned to me, I would prefer not to see it there and to only view it in the app.

Reasons for switching to Microsoft To Do

We would print these checklists out, so it would require everyone to be in the office to look at the hard copy, then re-print should any changes be necessary.

Margaret L.

Verified reviewer

E-Learning

2-10 employees

Used monthly for more than 2 years

Review source

Reviewed December 2025

Microsoft Task Organizer

Previously 5

I find that I'm not using it as often as I have in the past. It's helpful to list my tasks and events for the month, but I would prefer more information about completing tasks beyond my current knowledge and experience.

Ratings Breakdown

Ease of use

Value for money

Previously 5

Customer support

Previously 5

Functionality

Previously 4

Pros:

It's a simple way to keep track of my art events, marketing plans and timing for each. It's convenient to use this function on my mobile devices.

Cons:

It is too simple for my needs now that I'm growing my business. I would like to see more subcategories under the tasks section. I don't use ai often, but it would be a nice addition to quickly help me with marking tasks.

Reasons for choosing Microsoft To Do

I tried Trello, but for my needs it was too complicated. Microsoft To Do is better suited to my needs.

Breanna G.

Verified reviewer

Construction

11-50 employees

Used daily for more than 2 years

Review source

Reviewed December 2025

Useful free tool to help the team stay organized.

Helped me get into routines and keep ideas and tasks safe for later usage. Nice that you can delegate things.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's free. Works without bugs or issues. Not needed customer support. It's easy to use and the team can see what I have done or need to do. Helpful for keeping tabs on projects and scheduling or delegating tasks.

Cons:

Sometimes i use my daily/weekly checklist and sometimes I don't. I wish there was an easy way to skip some dates when doing recurring instead of it piling up forever.

Becky M.

Verified reviewer

Real Estate

51-200 employees

Used daily for less than 2 years

Review source

Reviewed December 2024

Share Quickly

This app does improve my efficiency throughout the day. I can quickly run through my schedule and tasks. I don't struggle to find lists and I can share straight from the app.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The app is fast and I was surprised by how well it works regardless of the device OS. I often use it on my phone and laptop, plus my coworkers can all use it as well. I like using To Do tasks and reminders because I can quickly write it up and send a copy to coworkers. The block style organization feels very efficient to me. My screen is easy to look at and I know what to expect when I open the app. I usually tap "My Day" to see what I have planned for that particular day. I like the ability to add attachments and steps, plus grouping tasks in lists. Ability to choose a custom theme doesn't hurt. Also, it's free! No charges at any time.

Cons:

Natural language input is something that is lacking and noticeably so. There is no paid version with more features to upgrade to if you'd like. What you see is what's available.. As I mentioned before, I like the organization but I wanted to slightly adjust the filter/view and it turns out that is not an option. It would be helpful to isolate items approaching their due date or even past due.

Reasons for choosing Microsoft To Do

Microsoft To Do is free and easy to implement without the need for everyone to learn how to use it. It is simple and straightforward. Asana on the other hand is more complex and wouldn't have been as easy. Thats why I made the decision.

Reasons for switching to Microsoft To Do

It simply was not very easy to use and it was a paid subscription vs the free app here.

CJ B.

Verified reviewer

Health, Wellness and Fitness

11-50 employees

Used daily for more than 2 years

Review source

Reviewed April 2025

Get It Done with Microsoft To Do

Generally pleased! Occasional connectivity issues.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, integration with Microsoft 365, keeps staff updated on what's due

Cons:

I'd like to see more dynamic options for recurring tasks. The rollover from Wunderlust could have been smoother. If you open the app from a computer you haven't used in awhile, the app does take quite a bit of time for it to update with all the changes.

Reasons for choosing Microsoft To Do

We are a small team and Microsoft was a cheaper and more simplified option.

Joseph T.

Verified reviewer

Events Services

2-10 employees

Used daily for less than 2 years

Review source

Reviewed May 2025

Great but miss so features

It integrates well with other services just as the calendar and you can transform to do in appointment in the calendar and allocate time to

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Microsoft To Do is a powerful task management tool that enhances productivity with its intuitive interface and seamless integration with Microsoft 365 software environmeent

Cons:

The absence of offline mode can be inconvenient for users needing access without an internet connection

Reasons for switching to Microsoft To Do

Missing some features and also classification of task and calendar integration

Aaron B.

Verified reviewer

Non-Profit Organization Management

201-500 employees

Used daily for more than 2 years

Review source

Reviewed December 2024

If you are not using To Do you are missing out

To me the most important feature is the due date. If you use that, it will automatically add to the My Day section, and you can see when it is overdue in the Tasks section. That makes it very easy not to lose track of priorities.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is one of Microsoft's most underappreciated apps. I use it to drive my priorities every day and week. It has great features for recurring tasks, due dates, reminders, integrations, sharing with teammates, steps, notes, separate buckets - it is great!

Cons:

Since there are so many ways it can be used, it has taken me a while to figure out how to most efficiently use it for my purpose. Users need to invest the time to get used to it and try different methods until they find what works best for them.

Reasons for switching to Microsoft To Do

The old tasks in Outlook was a pain to use. To Do is so much better.

Chris B.

Verified reviewer

Information Technology and Services

51-200 employees

Used weekly for more than 2 years

Review source

Reviewed February 2025

Great multi device organiser

I think it is a fantastic way of keeping myself organised on the go. If I am out and about, it means I can plan and update projects on the fly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of use, flexibility to use on multiple devices. Great that I can have it on my work phone, tablet, laptop and PC, all synced together with notifications on every device when needed.

Cons:

the amount of tasks in my to do list, that isn't Microsoft's fault though!

Reasons for switching to Microsoft To Do

Wasn't fit for purpose, and too clunky in the design