Microsoft OneNote 2026: Benefits, Features & Pricing

Wondering if Microsoft OneNote is right for your organization?

Our Document Management Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Microsoft OneNote

4.6

(1949)

Pricing

Starting at $6.99 per month

About Microsoft OneNote

Microsoft OneNote is a digital note taking app that can be accessed via Android, Chrome, Windows, iOS and Mac devices. The solution is well-suited for individuals attending numerous meetings per week and working on multiple collaborative projects.

OneNote offers deep search functionality for all notes stored in its database. Users can also store and organize audio recordings that are in a searchable format and can be integrated with other Microsoft 365 products.

OneNote allows users to take handwritten notes with the help of a stylus or fingertip and can also convert these notes to digital text. Important ideas or points can be highlighted by using various shapes and colors.

The solution has the ability to embed other Microsoft 365 files into a note. They can then be easily edited by OneNote users. OneNote offers cloud-based storage and allows users to easily toggle between separate but synced up enterprise and personal accounts.

Microsoft OneNote Screenshots

Microsoft OneNote Pricing and Plans

Starting price: $6.99 per month

Free Trial

Free Version

Microsoft 365 Personal

$6.99

per user, per month

Plan includes:

1 TB Cloud Storage
Ad-Free Email
1 Account
Microsoft Office Integration (Word, Outlook, Excel)
5 Devices Per User
Offline Access

Microsoft 365 Business Basic

$7.20

per user, per month

Plan includes:

Identity and Access Management
User Management
Custom Business Email
Spam and Malware Filtering
10+ additional Apps
Web and Mobile Versions of Office Apps
Chat, call, meet
Microsoft 365 Copilot available as an add-on

Microsoft 365 Apps for business

$9.90

per user, per month

Plan includes:

Anytime Phone and Web Support
Desktop Versions of Office Apps With Premium Features
Support and deployment
File storage & sharing
Web and Mobile App
Standard Security
Customer Relationship Management
Project Management

Microsoft 365 Family

$9.99

flat rate, per month

Plan includes:

Up to 6 TB of cloud storage (1 TB per person)
6 accounts
Data Security
Identity and Device Security
Microsoft Teams
Microsoft Outlook
Data and device protection for the entire family with Microsoft Defender

Microsoft 365 Business Standard

$15.00

per user, per month

Plan includes:

Live Events & Webinars
Attendee Registration and Reporting Tools
Video Editing
Email and Calendar Sync
Teamwork & Communication

Microsoft 365 Business Premium

$26.40

per user, per month

Plan includes:

Identity and Access Management
Advanced Phishing Protection
Virus Protection
Device Protection and Management
Endpoint Protection

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Microsoft OneNote Features

Popular features found in Document Management
Access Controls/Permissions
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Classification
Document Editing
Document Generation
Electronic Signature
File Conversion
File Sharing
Third-Party Integrations
Version Control
More features of Microsoft OneNote
Calendar Management
Commenting/Notes
Data Import/Export
Document Management
Document Storage
Drag & Drop
Mobile Access
Notes Management
Prioritization
Real-Time Notifications
Recurring Tasks
Search/Filter
Sub-Task Management
Task Board View
Task Editing
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
To-Do List

Microsoft OneNote Integrations

Microsoft Teams

Integration rated 4.9 from 51 reviews

Microsoft Word

Integration rated 4.8 from 51 reviews

OneDrive

Integration rated 4.7 from 41 reviews

Microsoft Outlook

Integration rated 4.7 from 40 reviews

Microsoft Excel

Integration rated 4.9 from 35 reviews

Microsoft 365

Integration rated 5.0 from 29 reviews

See all 15 integrations

Microsoft OneNote User Reviews

Overall Rating

4.6

Ratings Breakdown

66%

27%

Secondary Ratings

Ease of Use

4.6

Value for money

4.6

Customer support

4.3

Functionality

4.5

Karolina M.

Verified reviewer

Retail

1001-5000 employees

Used weekly for more than 2 years

Review source

Reviewed January 2026

Quick and organized notes

It takes time to get along with all One Note's functionalities but once you get there it becomes a handy tool for quick notes during videocalls and meetings.

Ratings Breakdown

Ease of use

Functionality

Pros:

It is very usefull during meetings, especially videocalls with presentations - you can make quick screenshots and add them to your notes. you can also embeed some files for example Excel spreadshhets. Additionaly it has some page templates.

Cons:

Comparing to other tools dedicated to notes organization One Note hase a bit harsh UI and it takes time to find and learn all functions.

Chelsea G.

Verified reviewer

Education Management

2-10 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

Great Flexible Organiser

Onenote is really helpful and can be a great way to organise and keep on top of notes, planning or just brainstorming. It is perfect for both work and personal, especially study.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Onenote is a great space to organise notes in sections and pages. It has the option to add images or checklists. Perfect for organising notes and syncs across all platforms.

Cons:

Formatting is a little clunkier than other applications, which can be tricky to get your head around.

Reasons for switching to Microsoft OneNote

I love the organisation and 'filing' systems. Perfect for so many uses.

Jatin B.

Verified reviewer

Retail

10000+ employees

Used daily for more than 2 years

Review source

Reviewed December 2025

Better performance

Previously 4

It getting better and better day by day they are fixing little bugs on that it's very good work i think it is

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

From now on i think there's alot change in the onenote it's bit more great then it was like it's performance, storage capacity, fonts are even great more themes are added there too it's such a great experience

Cons:

There's still something they should work on it maybe about the lagging experience in term of me I'm having sometimes

Moss H.

Verified reviewer

Leisure, Travel & Tourism

51-200 employees

Used monthly for less than 2 years

Review source

Reviewed January 2026

OneNote is OKAY

Ratings Breakdown

Ease of use

Functionality

Pros:

OneNote is intuitive to learn, with plenty of useful features for taking notes. Everything is easily sorted into tabs.

Cons:

The loadtime for bigger files can be a bit laggy compared to other notetaking software, though most of Microsoft Suite could use some optimization so this issue is not new.

Michael H.

Verified reviewer

Construction

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed December 2025

Powerful Tool OneNote

I have used one note for several years after giving up the paper notebook and it's been great. I think the software is well worth the money and I have not needed customer support due to the fact of it's ease of learning.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I find OneNote a great tool for notetaking, organization and collaboration with my team. It is very easy to use but allows everyone to find different tools to make their notes work for them.

Cons:

I would like it to have more tagging features to allow me to search for notes falling in certain subjects that I need to find quickly. Although the search tool is very powerful to use.

Pete E.

Verified reviewer

Education Management

201-500 employees

Used daily for more than 2 years

Review source

Reviewed March 2025

Excellent note taking app

Overall Onenote has been an excellent note taking app, it works with stylus, allows inserting of documents, shows who edited the text, and works well for education where each student gets a one note in their class team.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is integrated with the Microsoft Office system, syncs to the cloud easily, works on a number of different OSes and devices.

Cons:

the layout could be better, and it is hard to do housekeeping and clear out old notes. Would be nice to have a way of seeing old notebooks/pages. It also takes a few days to create OneNote sections for students in their class Teams.

Reasons for switching to Microsoft OneNote

The integration with Office was an essential integration for OneNote. It was also easier to use and has more features.

Joseph T.

Verified reviewer

Events Services

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed June 2025

Excellent software

A great software which still need to be upgraded. It could be mixed with Loop or should intgrate loop component for advanced functionalities

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The thing i really like about this one is the free type. I can write, sketch annotate, insert and there no formatting so i can do anything anywhere which i like a lot

Cons:

There's no implentation which task, planning or calendar of the Microsoft suite. this is a real bummer, i would like tasks set to be shared accross app and devices. Also this miss a planning feature for projetc follow up

Reasons for switching to Microsoft OneNote

The plans and possibilities of Onenote. Moreover, the integration with Microsoft tools too

Francisco S.

Verified reviewer

Information Technology and Services

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed March 2025

Good integration

I think is a good one, not so light but at the end great to organise, search and catalog notes.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Cloud note usage, color notes, easy to take notes on the go.

Cons:

Sometimes too heavy for the mobile version

Reasons for switching to Microsoft OneNote

Need to be in the company app suite, the Google keep was personal

Tatiana V.

Verified reviewer

Health, Wellness and Fitness

10000+ employees

Used daily for more than 2 years

Review source

Reviewed August 2024

Highly Recommend

I really very positive experience with OneNote. I utilize mine to house the most important information related to my day to day duties, terminology, contacts, projects, and processes. I love the tab and sub tab capabilities and color coding options.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love that I can take and organize my notes digitally without the fear of losing any information. I also like how OneNote is getting more and more integrated with other applications, for example our newest AI component, Copilot. I love that I can import emails to save to my OneNote or create a table in one note and export it to excel. The application is very user friendly, easy to navogate and customize to my liking.

Cons:

There isn’t much I don’t like. I supposed when I want to format documentation, that can be a little difficult sometimes. However, OneNote is not really made for this so I typically utilize PowerPoint or word to format content (depending on what’s being generated) and then I import it into OneNote.

Reasons for switching to Microsoft OneNote

OneNote’s organizational capabilities far exceed Microsoft Word. Where previously I would create documents with my notes and organize them into different file folders, with OneNote I am able to have all of my information readily available without searching through folders and files on my desktop. The information always autosaves which is great and there is no retention limit.

Scott S.

Verified reviewer

Human Resources

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed January 2026

organizing notes and project documentation

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s easy to organize notes into sections and notebooks. Syncing across devices works well, and sharing notes with team members is straightforward. It integrates smoothly with other Microsoft tools we already use.

Cons:

Formatting options can feel limited at times, and large notebooks may take a bit longer to sync properly.

Showing 1 - 10 of 1949 Reviews

See All Reviews