Microsoft Whiteboard 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Microsoft Whiteboard

4.4

(156)

Pricing

Pricing available upon request

About Microsoft Whiteboard

Microsoft Whiteboard is a cloud-based freeform whiteboard software designed to help teams share ideas and content on a digital canvas. Key features include diagramming, collaboration, templates, reporting/analytics and sketching and annotation tools.

Teams using Microsoft Whiteboard can add and manipulate shapes, images and tables to ideate and collaborate in real-time. Using various types of gridlines and board colors that can be used together or separately, staff members can customize board backgrounds. Avatars help team members to track changes made in tasks and ensure operational efficiency. Additionally, it offers text notes, GIFs and sticky notes to establish an interactive experience across users.

Microsoft Whiteboard provides a wide range of templates, including brainstorming, meeting, Kanban sprint planning, SWOT analysis, project planning, problem-solving and more. The application integrates with Microsoft Teams, enabling users to collaborate via drawing and annotation tools.

Mobile application for iOS devices is also offered, allowing users to remotely manage business activities. Microsoft Whiteboard is available for free and support is extended via docum...

Microsoft Whiteboard Screenshots

Microsoft Whiteboard Pricing and Plans

Starting price: Pricing available upon request

Free Trial

Free Version

Basic

Pricing available upon request

No plan information available

Microsoft Whiteboard Features

Popular features found in Whiteboard
Digital Canvas
Idea Management
Presentation Tools
Project Planning
Sketching and Annotation Tools
Templates
Visual Workflow Management
More features of Microsoft Whiteboard
API
Brainstorming
Chat/Messaging
Collaboration Tools
Commenting/Notes
Customizable Templates
Diagramming
Document Management
Drag & Drop
Ideation
Meeting Management
Planning Tools
Presentation Streaming
Reporting/Analytics
Screen Recording
Template Management
Version Control
Video Conferencing
Whiteboard

Microsoft Whiteboard Integrations

Microsoft Teams

Integration rated 4.6 from 22 reviews

Microsoft 365

Microsoft Whiteboard User Reviews

Overall Rating

4.4

Ratings Breakdown

60%

29%

Secondary Ratings

Ease of Use

4.4

Value for money

4.5

Customer support

4.2

Functionality

4.2

Maisarah H.

Verified reviewer

Telecommunications

1001-5000 employees

Used weekly for more than 2 years

Review source

Reviewed February 2021

Best to pair with remote software

We are very happy to use it at the first, but after a while we start to see there are some lacking with all the feature that are offered by this software. I have opted to switch to other digital whiteboard software that can fit our work needs better.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Microsoft Whiteboard is best to be paired when me and my colleague are having an online weekly meeting or online ideas sharing. Sketching ideas and project process and idea map is very easy to do with this whiteboard and help us to interpreted our ideas into visual.

Cons:

Microsoft Whiteboard is lacks of details in the feature and the tools. Like the shape option, they only has basic shape and if i need any other shape, it has to be drawn manually and it is very time consuming to do it all from the start.

Reasons for switching to Microsoft Whiteboard

Miro can fit all our needs better more that Microsoft Whiteboard has offered.

David M.

Verified reviewer

Hospital & Health Care

51-200 employees

Used weekly for more than 2 years

Review source

Reviewed April 2024

Simple and Easy to Use. Low functionality but great for what it is.

Love it for what it is. A simple, basic whiteboard.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Its simplicity. It's a tool that I've found I like because I can use it across devices, especially with SSO.

Cons:

For some reason, I find it a little bit finnicky. Despite its simplicity, I feel like I should be able to use it with a little bit more intuitiveness.

Reasons for choosing Microsoft Whiteboard

Free, simple, already attached to my sign-in, and it's a standalone app.

Dan D.

Verified reviewer

Government Administration

1001-5000 employees

Used weekly for less than 6 months

Review source

Reviewed June 2024

Not a good experience

Not good. Frustrated with the limited functionality and glitches.

Ratings Breakdown

Ease of use

Functionality

Pros:

Of the 3 available fonts, 'handwritten' is my favorite. Otherwise, there's not much to like about this application.

Cons:

Many things are not good. The selector tool is not intuitive and moving objects around is not as simple as it should be. Formatting options for fonts are extremely limited and sharing my whiteboard was problematic because the application hangs when I click the Share button. I can't even center text within a text box.

Reasons for switching to Microsoft Whiteboard

I was forced to due to InfoSec policy. Our organization has a license for M365 so it was free for me to use.

Verified

Reviewer

Telecommunications

11-50 employees

Used weekly for more than 2 years

Review source

Reviewed January 2023

Visual Learners Dream

I am super glad this tool is available and does not require additional cost to use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really like how easy this tool is to use, you don't need to be super techy to learn how to use this tool quickly. I train a lot of people with a wide range of different roles in our org and this has been a tool i am heavily dependent on. Training for people especially visual learners have been proven effective with the help of Whiteboard.

Cons:

There is nothing to not like. It's free to use.

Reasons for switching to Microsoft Whiteboard

It is much better and looks more professional too.

Verified

Reviewer

Non-Profit Organization Management

501-1000 employees

Used monthly for less than 6 months

Review source

Reviewed January 2022

Collaboration within Teams

It is easy to share and collaborate on ideas with colleagues during a Teams meeting.

Ratings Breakdown

Ease of use

Functionality

Pros:

I especially like that, during a Teams meeting, you know that everyone is looking at and using the same board. Although other whiteboard tools are a bit more polished, the full integration of Microsoft Whiteboard as part of the M365 world is really useful.

Cons:

As I said, it does lack a little bit of the polish of some other dedicated whiteboarding tools, but it has come on quite a lot in the last few months. I can see this improving to their level within a year or two.

Reasons for switching to Microsoft Whiteboard

The full integration with other Microsoft products.

Karen L.

Verified reviewer

Hospitality

2-10 employees

Used monthly for more than 2 years

Review source

Reviewed February 2025

Hybrid working whiteboard

overall it's a nice substitution for hybrid working. it would be nice if the whiteboard could be exported to PDF

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Versatile and 'the next best thing' to having a physical whiteboard and everyone in person

Cons:

a little tricky to draw on it, and there isn't an easy way to ensure people watching are focused on the same area of the board as the presenter

Kywat Sandar A.

Verified reviewer

Education Management

1001-5000 employees

Used weekly for less than 2 years

Review source

Reviewed August 2024

The Best Diagram Creation and Collaboration Tool

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like many features about Microsoft Whiteboard. I can collaborate on the same whiteboard with my team. It is easy to use, real time collaboration and can use window and ios and can access with different devices. If you are looking for like a real white board, I recommend Microsoft Whiteboard is the best choice.

Cons:

I don't have much about microsoft whiteboard. But, sometimes it lack of some editing. It may be my connection.

Patricia B.

Verified reviewer

Construction

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed November 2022

A Remote Worker's GoTo App

When it first came out, I started using it. I love the way I can remotely communicate but also move items on the whiteboard between computers on the network even if I'm not logged on to my workplace desktop.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Being able to access it from anywhere I can sign in and to have it update in real time makes this app really great. It eliminates emailing while collaborating because you are "with" everyone.

Cons:

When Microsoft changes the functions, you have no choice but to adapt. It's cloud based so you have to live with that to get the other benefits.

Reasons for choosing Microsoft Whiteboard

When I first tried it, I loved it. I didn't try anything else first. I haven't found anything that works better since then.

César C.

Verified reviewer

Computer Hardware

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed May 2022

An excellent collaborative and educational tool

Microsoft Whiteboard is an excellent service that complements the entire Microsoft educational and professional suite very well, for educators and students it is a blessing to have a tool like this that works so well. In conclusion, it is an excellent program that, regardless of how you use it, will always be useful to you.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

With virtual classes this tool has become indispensable, it is an interactive whiteboard, and it may sound very simple, but there is a lot of work on the proper functioning of this tool. Integration with the entire Office ecosystem is great, especially with Microsoft Teams. For collaborative work it's great, the whiteboard works fast, it has a lot of options to customize writing and many different users can write at the same time. Whiteboard is a tool that is here to stay because it is part of the present and future of virtual collaborative work.

Cons:

I have not had any failures with Microsoft Whiteboard, everything works correctly, maybe sometimes in meetings it can slow down, but it is normal when you deal with meetings with many users, as was my case.

Ryan E.

Verified reviewer

Higher Education

1001-5000 employees

Used other for less than 12 months

Review source

Reviewed June 2021

Half-baked and feature-free

For a product that is ostensibly part of the Office 365 suite, Microsoft Whiteboard is probably the weakest and least useful product that I've worked with so far. Yes, it's easy to create a new whiteboard; yes, you can even create a (long, ugly, hard-to-read) URL to share your whiteboard; and yes, you can even export your whiteboard as a PNG. But those aren't features--those are basic requirements--and Whiteboard barely manages to pull even those off.

Ratings Breakdown

Ease of use

Functionality

Pros:

The core features are competently executed--it's mind-numbingly easy to create a new whiteboard, and there is no confusion possible as to what the (very few) available tools in the toolbar do.

Cons:

The list of missing features is extraordinarily long, so I'll focus on the most glaring omissions and limitations. The tool palette is quite limited; while at first glance it appears there are four different "pens," they are in fact just four copies of the same pen, all of which can be configured only minimally (width, from "1" to "6," and your choice of 15 colors). There is a highlighter tool which has similar configuration limitations and doesn't even include opacity adjustment. The eraser tool is overzealous; one errant click and giant portions of your diagram vanish. The text tool has one pre-set "handwriting" type font that I find to be practically illegible; this can't be changed. There is also a redundant "note" tool that mimics Post-It notes, but it is unclear what the purpose of these notes is intended to be, since there is no visibility control toggle, etc. The drawing experience is awful as well; the interface automatically attempts to "smooth" your drawings (you can't disable this either!), meaning that any fine details that you draw that Whiteboard interprets as errors are obliterated.

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