238,272 companies have chosen the right software using our
extensive research on over 1,387 systems. How does it work?

Compare Facilities Management Software

This page is managed by
Taylor Short, Market Research Associate
Last updated: October 20, 2014

Top 10 Most Reviewed Facilities Management Systems

 
eMaint X3 eMaint X3 is an affordable SaaS maintenance and facilities solution that offers flexibility and scalability. With 25+ years in the field, this solution will have your business running smoothly and efficiently.
        32 Reviews
 Price
 Demo

70

Recommendations
in the last 30 days
HippoFM HippoFM is a powerful, affordable, user-friendly, and mobile web-based facilities management system. Its customizable graphical interface and monthly unlimited-user license set it apart from other facility management solutions.
        31 Reviews
 Price
 Demo

23

Recommendations
in the last 30 days
Maintenance Connection Maintenance Connection is a Web-based system that spans across a plethora of industries. Some features include cost tracking, predictive analytics, scheduling and overall project management.
        21 Reviews
 Price
 Demo

67

Recommendations
in the last 30 days
FMX FMX is a facilites management solution designed with simplicity and efficiency in mind. This solution has a web-based calendar interface that makes scheduling, planning and maintenance requests a breeze.
       16 Reviews
 Price
 Demo

39

Recommendations
in the last 30 days
MaintenanceEdge by FacilityDude Facility managers, property owners, and maintenance teams seeking a comprehensive, reliable facility solution should review MaintenanceEdge. This affordable, Web-based system is quick and easy to implement.
        11 Reviews
 Price
 Demo

34

Recommendations
in the last 30 days
 

Need help narrowing the options?

Save time & costly mistakes. Our experts will recommend the best software for your needs. Call for a free consultation: (888) 234-5163

OfficeSpace OfficeSpace Software is an intuitive workplace management system with a wed-based interface that helps businesses track assets, manage moves affordably and simplify the work flow process.
       9 Reviews
 Price
 Demo

8

Recommendations
in the last 30 days
MPulse MPulse Maintenance Software is a flexible Facilities Management solution that is broken into four editions, each one designed to fit the needs of your business as it grows. The software was developed by a team of industry experts.
        9 Reviews
 Price
 Demo

15

Recommendations
in the last 30 days
faciliCAD faciliCAD is an affordable, scalable space management solution that is a great fit for companies that need complete visibility into their space - utilization, costs, assets, lease and warranty management, and more.
       6 Reviews
 Price
 Demo

7

Recommendations
in the last 30 days
Visual Lease Visual Lease is a powerful, flexible lease administration solution for commercial real estate management organizations. It's easy-to-use interface allows users complete control over leases and other business-critical data.
       4 Reviews
eSSETS eSSETS is a sophisticated asset and CAFM solution that offers accessibility anywhere with its cloud-based platform. This user-friendly solution provides depth to help companies accurately manage thier portfolio.
        4 Reviews
 Price
 Demo

30

Recommendations
in the last 30 days
 
 


Find the right software systems based on your needs in 3 easy steps:

We need a few details about your organization to start narrowing down the list:

Filter Results Continue

1  2  3
Call us for a free FastStart Consultation

(888) 234-5163

Save weeks of up-front research and avoid costly mistakes with our free FastStart Consultation.

 
Free Download:
Facilities Management Software Pricing Guide
Download Now

Feedback from buyers we've advised
 
"Extremely helpful staff helped me focus my efforts on the best systems to look at given my needs." Kristin Hall Sliwicki
Prairie Lakes Counseling Associates
"Software Advice was instrumental in narrowing down the huge number of products available to be relevant and customized to our specific requirements." Louise R. Serkey
Canyon View at Ventana
"Software Advice really helped me organize and narrow my search to only a few software companies that all seemed to fit pretty well with our needs. Without them, I'm not sure how I would have found the software we selected. I highly recommend you contact them to see what they can help you find." Cameron Monteath
Medical Modeling Inc.

Buyer's Guide

With more than 200 vendors in the facilities management software landscape, this market can be difficult to navigate. Vendors use different terms to describe software functionality similar to computer-aided facility management (CAFM), including computerized maintenance management software (CMMS), enterprise asset management (EAM), and integrated workplace management systems (IWMS). We wrote this guide to help buyers through the selection process. Here’s what we’ll cover:

HippoFM offers CAD mapping tools to track assets and maintenance requests

What Is Facility Management Software?
Common Features of Facility Management Software
Benefits of Facility Management Software

What Is Facility Management Software?

The International Facility Management Association (IFMA) defines facility management as the “practice of coordinating the physical workplace with the people and work of the organization.” This encompasses a range of activities, from portfolio forecasting to equipment maintenance and space planning. Facility maintenance software supports these activities with applications for managing assets, maintenance records, real estate portfolios, space and more.

Common Features of Facility Management Software

A well-implemented facilities management system will help companies reduce the costs of maintaining their facilities, improve the flow of information across departments and boost operational efficiencies. Common applications found in CAFM include:

Maintenance management Allows organizations to create and track work orders for maintenance activities. All building maintenance software offers some type of maintenance application, which is sometimes called work order software. Some systems offer facility condition assessment, which helps organizations evaluate the physical condition of their buildings and preventive maintenance, which automates routine tasks. This is similar to CMMS, but CMMS providers offer more sophisticated maintenance applications than those found in facilities maintenance software.
Asset management Tracks and manages an organization’s assets—where they’re located, which departments use them, their frequency of use and when they need to be repaired or replaced. This helps organizations understand how to optimize the use and placement of assets, which reduces capital expenditures.
Space management Helps organizations optimize the physical space in their buildings. It provides holistic and real-time information outlining how a space is used, which assets and personnel are in that space, and how they’re arranged. This helps avoid leasing or purchasing additional, unnecessary space. Many space tracking applications integrate with CAD or BIM files so users can view the information in a floor plan rather than a data sheet.
Move management Supports organizations in keeping moving costs down by identifying the most efficient and least disruptive moving process. This plays a simple but important role—especially for organizations with hundreds or thousands of employees and assets. Move management software tracks the move schedule, costs and any related documents, like move requests and approvals. It integrates with space tracking, HR and asset tracking applications so that move liaisons can check availability of space, move the right employees and make sure their assets arrive on time.
Capital project & program management Helps organizations manage capital construction projects. It allows them to track key business processes and project information throughout all stages of a building’s life cycle, from pre-construction to operations and maintenance. Most systems offer a large set of applications which can include managing funds, bid and procurement, scheduling, document storage and resource management.
Lease administration Provides a central repository for tracking important lease documents and information. This helps organizations reduce data errors, avoid costly penalties and accelerate data entry by automating lease tracking processes. It’s especially helpful for organizations that manage a large lease portfolio and that track varying lease expiration dates and tenancy terms.
Real estate portfolio management Tracks everything from square footage to building cost performance and leased versus owned space. Having a single place to track this information reduces administrative costs and helps companies maintain up-to-date information about their properties. In addition, portfolio forecasting tools help organizations predict their future space needs and occupancy costs. These tools assess historical data, and allow users to test “what-if” scenarios to make accurate predictions. Finally, companies can use reporting and analysis tools to analyze portfolio financial data and performance, then compare it with key performance indicators or industry benchmarks in order to find ways to reduce costs.
Environmental sustainability & energy performance analysis Helps organizations monitor and reduce energy consumption and their carbon footprint. With more and more organizations seeking LEED certification, energy performance tools are the latest addition to facility management systems. Many solutions have monitoring, reporting and forecasting capabilities. Monitoring tools track how much energy and water is used in an area of a building, and the amount of greenhouse gas emissions or other types of waste the building produces. Reporting and analytics tools aggregate this information so that facility managers can identify consumption trends and make informed business decisions. Forecasting tools help organizations understand the financial impact of sustainability projects (e.g., “green” renovations). These features help save energy costs over time.

Infor is an example of a vendor that offers energy performance dashboards

Benefits of Facility Management Software Applications

Reduce “churn” rates and the expenses associated with managing space poorly. Moving is expensive, particularly if an organization lacks formal planning surrounding its moves. Churns—the process of moving employees and assets—require both downtime and investment, which can be significantly reduced by utilizing CAFM applications.

Extend asset lifespans. An attentive maintenance program extends the lifespan of assets while minimizing the total cost of ownership. Reactive maintenance is costly, results in unplanned downtime and can create an unsafe work environment. Developing a rigid asset upkeep schedule ensures that assets perform at their peak while maintaining a smooth operational schedule and employee safety—all without unexpected costs due to equipment failure.

Reduce energy-related expenses. Some organizations are taking a look at their energy performance for the first time. Reporting dashboards calculate total energy consumption while helping to identify operational inefficiencies. This kind of analysis demonstrates how an organization is performing and where there’s room for improvement, while encouraging sustainable behavior among a building’s occupants. Organizations can often see an immediate savings in energy-related costs by implementing environmental performance dashboards.



How it Works

Software Advice Advisors

Software Advice matches software buyers with vendors that can meet their needs.

We're able to offer this service to buyers for free, because software vendors pay us on a "pay-per-lead" basis. Buyers get great advice. Sellers get great referrals.

Get expert advice from one of our software advisors: (888) 234-5163
×