Itemtopia 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

Itemtopia

5.0

(3)

Pricing

Pricing available upon request

About Itemtopia

Itemtopia is a customizable asset management tool that enables businesses to track buildings, assets, and items efficiently. It caters to small to mid-sized businesses, landlords, and building managers, providing a comprehensive solution for asset management. It is also used by people for personal Home Inventory and collection management.

With Itemtopia, people and teams can easily view asset details, history, value, warranties, receipts, repairs, service costs, and images. The platform offers custom fields for any item type and allows businesses to move items to different locations, people, jobs, client sites, and warehouses.

Customization
Create custom fields for any item type and move items to locations, people, job as well as client sites, and warehouses.

Benefits

Get Started in Minutes
-Tracks everything for Building and Item Asset Management
Customization of Item & Asset Details
Has a place within each location or item for images, warranties, documents, notes
Add Reminders for Maintenance
Keep Notes on Repair History
Link Videos to Items/Assets for Training and How-To Repairs
Invite Staff to Specific Locations or a Collection of Items.

Item Location...

Itemtopia Screenshots

Itemtopia Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

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Itemtopia Features

Popular features found in Digital Asset Management
Access Controls/Permissions
Asset Categorization
Content Management
Customizable Branding
Document Management
File Management
Metadata Management
Reporting/Analytics
Search/Filter
Tagging
Version Control
Workflow Management
More features of Itemtopia
Alerts/Notifications
Asset Accounting
Asset Library
Asset Sharing
Asset Tracking
Barcoding/RFID
Calendar Management
Collaboration Tools
Commenting/Notes
Cost Tracking
Customizable Fields
Customizable Templates
Document Storage
Drag & Drop
Equipment Maintenance
Equipment Tracking
File Transfer
Fixed Asset Management
Full Text Search
Image Library
Inventory Tracking
IT Asset Tracking
Location Tracking
Maintenance Scheduling
Mobile Access
Mobile App
Multi-Location
QR Codes
Reminders
Reporting & Statistics
Status Tracking
User Management
Video Management
Video Support

Itemtopia User Reviews

Overall Rating

5.0

Ratings Breakdown

100%

Secondary Ratings

Ease of Use

4.7

Value for money

4.5

Customer support

5.0

Functionality

4.7

Have you used Itemtopia and would like to share your experience with others?

Emily B.

Verified reviewer

Entertainment

10000+ employees

Used weekly for less than 12 months

Review source

Reviewed November 2025

Powerful Tool for Asset & Inventory Management

For small business or professional use, Itemtopia is a game-changer. It saves time, keeps everyone accountable, and ensures nothing is misplaced. Managing multiple assets across locations has never been easier. I feel confident knowing everything is organized, trackable, and secure.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Itemtopia is perfect for managing assets across multiple locations. I can track equipment, tools, and documents easily. Custom fields allow me to capture exactly what I need, and the ability to attach receipts, warranties, and photos is invaluable. Cloud-based backup ensures nothing is lost, and the reporting feature helps with audits and inventory checks.

Cons:

The learning curve for advanced features is slightly steep, and exporting very large inventories can take time. Some reports require manual tweaking to meet professional standards.

Brandon B.

Verified reviewer

Accounting

Self-Employed

Used weekly for less than 2 years

Review source

Reviewed March 2023

Exactly what I needed to help me manage my home and office! Only app I need.

A simple solution that gives me everything I need without being unnecessarily complicated.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

App allows me to manage everything from my home life to business, in one place, while keeping the information separate. The ability to have spaces for different locations is extremely helpful, and the ability to customize fields and expenses allows me to craft the app to work exactly as needed. Super impressed!

Cons:

Took a bit to get used to how it work, however support was helpful when I had questions.

Reasons for switching to Itemtopia

Too expensive and did not give me enough features - also did not like the UI.

Blair S.

Verified reviewer

Construction

2-10 employees

Used daily for more than 2 years

Review source

Reviewed March 2023

Asset Management which is Simple, yet Customizable

Staff never needed training as it's a very easy system, and it allows easy customization. It's not overwhelming and anyone can use it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Remarkably easy to use, we were using it day one. We have added all our equipment and building assets, while attaching receipts and notes to each item and share details with staff or clients. The flexibility has allowed us to customize fields for varying asset types. Job site and staff equipment lists are easily maintained so we get a visual view of where everything is or the status of equipment.

Cons:

While you can view and export a PDF of the different reports, we must use the export to CSV option in order to further customize the data as we want a very specific look, so this takes a bit longer to do.

Showing 1 - 3 of 3 Reviews