TheraTracker 2026: Benefits, Features & Pricing

My husband and I own a business contracting with Home Health agencies to provide PT, OT, and Speech therapy services. We have about 15 PRN therapists working for us now who are all paid by the visit. It was crucial to our business to find a software that we could use to manage therapists' schedules and for our therapists to create electronic documentation. These were the primary goals, and when one of our therapists recommended Theratracker, we checked it out and signed up immediately. This was the only Web-based software we found that was created for companies like ours. It not only allowed me (as the administrator) to schedule and track multiple discipline therapists' visits (including the 13th/19th visit reassessments), allows therapists to easily complete electronic documentation, and see at a glance what visits they have that week and day, but also is a tool to manage our payroll and invoices. On the administrator side, using Theratracker turned a process that takes me several days (payroll and invoices) into running a simple report and generating an invoice. It is literally that easy. As the person who handles payroll, invoicing, and scheduling the patient visits, I can't stress enough how easy this software has made this part of my job, and how much time it has saved me. It also helps me sleep better at night knowing that I am not paying therapists for the same visit multiple times, and that we aren't forgetting to invoice for a visit. Once I run the payroll report, and click "Approve", all of the visits are then marked as "Paid" and don't show up the next time I run the payroll report. Also, same thing the with the invoice. I can select the timeframe and company that I want to invoice. The software generates the invoice for me based on the visits with completed notes. Once I have selected "Generate Invoice", those visits won't show up again in my invoice report. Our therapists love that they don't have to worry about tracking the 13th/19th visits, and that they can just log in and view their dashboard to see what is on their schedule for the week, and enjoy the ease of completing documentation. It is very intuitive and easy for therapists to complete documentation. Our therapists have required almost no training (and some of them are very un-tech savvy) in order to get up and running doing their notes. On the support side, I can't stress enough how awesome Paul, the owner, is. We have had a few things come up here and there that we felt could be improved. If he agreed with us that the recommended behavior would enhance the functionality of the software, he had it fixed. I have never worked with a piece of software where the owner talks with customers about how the software can be improved, and and where the owner was so responsive and open to improving the software based on customer feedback. If you are a home health therapy staffing company, this software, I guarantee you, will make your job so much easier. Your business will run more smoothly, and will allow you to focus on other areas of growth. Also, makes your therapists lives easier since they can focus on patient care.

We have a Home Health Therapy Company that has been in business for about a year and half now. When we first started our business, we were using our own paperwork that seemed to work great in the beginning. As we continued to grow, we knew that we were going to have to switch over to some type of online software to help us with efficiency and have better communication with our Therapists and Agencies. We heard about TheraTracker and, through much thought and consideration, we decided that we would give it a try and see if it would be a good fit for our Company. We have now been using TheraTracker for over 6 months, and couldn't be happier with our decision. We are stronger and more efficient than ever and growing at a rapid pace. Paul, the developer, is so great and if I ever need anything he is always right there to assist us - and very happy to do so. He always follows up and keeps us updated with everything we need to know. With that said, I would highly recommend this product to any Therapist or Therapy Company and am so excited to see what TheraTracker has in store for the future.

Teamwork Therapy is a therapy staffing agency for home health agencies. Our documentation was previously on paper. It was a slow process getting the paperwork in the mail from the therapist, processing it in the office, then back in the mail to each home health agency. It seems like we were constantly saying or hearing "it's in the mail". We were approached by Paul of TheraTracker to see a demo of this on-line documentation system. It was a no-brainer. Easy to get started, easy to teach the therapist - typically with a brief email "how to" and maybe a question or two along the way. The home health agencies seem to really like it because they have real time access to the notes on their end. No more waiting on the mail! Paul has been very helpful with any questions we may have. Super easy for everyone involved. I highly recommend TheraTracker for your therapy documentation.

It's been about 5 months, I have been using this software. Its very easy to use, easy to train other co-workers. Customer support is very good and prompt. If you want modifications or adjustment to software, very open to suggestions and makes an attempt to make modifications. It is expensive compared to the other products in the market but after using the software its worth the value. I highly recommend this software.