Microsoft Planner 2026: Benefits, Features & Pricing

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Overview
Screenshots
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

Microsoft Planner

4.3

(290)

FrontRunner 2026

Pricing

Starting at $10.00 per month

About Microsoft Planner

Microsoft Planner is a work management solution. It helps users stay on track and manage their tasks, to-do lists, plans, and projects in one place. The solution caters to teams and individuals across various industries such as marketing, software development, human resources, operations, project management, and sales.

With Microsoft Planner, teams can easily plan projects, organize work, and stay up to date in a single view. Microsoft Planner brings a more visual way to keep everyone informed and collaborate on work—inside and outside the organization.

Microsoft Planner is a simple visual way to organize teamwork and get work done together, with plans, boards and tasks all in one place. Users can work with customers, keep projects on track, and focus on what's important together. From one person to the team to the whole company, plan or participate in everything using Planner.

Microsoft Planner offers features that users are already familiar with. These include agile sprint planning, custom fields, and task history. The solution also enables seamless collaboration, allowing teams to co-create and work together on plans for effective work management. Additionally, Microsoft Plan...

Microsoft Planner Screenshots

Microsoft Planner Pricing and Plans

Starting price: $10.00 per month

Free Trial

Free Version

Planner Plan 1

$10.00

per user, per month

Plan includes:

Task dependencies
Premium plan templates
Timeline (Gantt) view
Backlogs and sprints

Planner and Project Plan 3

$30.00

per user, per month

Plan includes:

Advanced dependencies with lead and lag
Resource request capabilities
Task history

Planner and Project Plan 5

$55.00

per user, per month

Plan includes:

Portfolio management
Enterprise resource management and allocation

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Microsoft Planner Features

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Microsoft Planner
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Charting
Configurable Workflow
Customizable Fields
Data Import/Export
Document Storage
Drag & Drop
Email Management
File Management
Planning Tools
Progress Reports
Progress Tracking
Project Management
Project Planning
Project Workflow
Real-Time Notifications
Real-Time Updates
Status Tracking
Tagging
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Visual Workflow Management

Microsoft Planner Integrations

Microsoft Outlook

Integration rated 4.8 from 39 reviews

Microsoft 365

Integration rated 4.6 from 35 reviews

Microsoft Teams

Integration rated 4.9 from 28 reviews

Microsoft To Do

Integration rated 4.6 from 12 reviews

Microsoft OneNote

Integration rated 4.6 from 10 reviews

Microsoft Excel

Integration rated 5.0 from 10 reviews

See all 8 integrations

Microsoft Planner User Reviews

Overall Rating

4.3

Ratings Breakdown

53%

32%

11%

Secondary Ratings

Ease of Use

4.5

Value for money

4.5

Customer support

4.3

Functionality

4.2

Nazrin V.

Verified reviewer

Education Management

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed August 2025

MS Planner for tasks and assignments

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

High organization and structure, being able to assign tasks to the entire team and filter them out based on assignment, date and other filters.

Cons:

Each task has only 20 subtasks, therefore it would be helpful is that number increased. If tasks grouped themselves automatically based on the deadline, it would be great. We are currently moving them up and down manually.

Mark T.

Verified reviewer

Telecommunications

51-200 employees

Used daily for more than 2 years

Review source

Reviewed December 2024

Must have tool for Teams needing task management

This tool has been a go-to for managing my teams tasks and workload.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great collaborative tool to manage tasks and workload across a team environment

Cons:

I wish there was more automation that could be configured without the need for the additional workflows tool within the MS Suite

Reasons for choosing Microsoft Planner

We are already using Microsoft suite, and the native integrations were valuable

Sergio G.

Verified reviewer

Aviation & Aerospace

1001-5000 employees

Used daily for less than 6 months

Review source

Reviewed February 2025

Good app, but it needs to improve

I think its strongest point is the integration within the M365 environment. Probably I'll give it a chance again in the future, to see how Microsoft has improved the application lately, and check if I finally could switch from Trello to Planner.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

With Microsoft Planner you can have all your tasks organized and tracked properly. It's easy to use, and it's fully integrated with Microsoft Teams and M365 environment.

Cons:

From my point of view it's a little less complete than its competitors, like Trello. When I tried it, I missed some important features that I use a lot in Trello, although probably they will be added in the future (if they haven't already been added since I finished my tests long time ago).

Reasons for switching to Microsoft Planner

I wanted to explore if Planner was a valid alternative to Trello, as it is included in M365 subscription.

Brendan B.

Verified reviewer

Hospital & Health Care

5001-10000 employees

Used daily for less than 12 months

Review source

Reviewed November 2025

Super productive

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have ADHD and my job requires constant multitasking, making it really easy to forget to complete tasks. MS Planner helps me keep on track by providing a daily task list linked between MS Teams and Ms Outlook.

Cons:

I don’t have anything negative to say about this tool as it has only helped me be more productive. I only wish I had started using it sooner.

Damian W.

Verified reviewer

Non-Profit Organization Management

201-500 employees

Used daily for less than 2 years

Review source

Reviewed November 2025

Senior Director Fundraising Technology

I very useful tool for monitoring workflow/requests without being too much of a drain on time for staff using it.

Ratings Breakdown

Ease of use

Functionality

Pros:

Use Planner to create an effective support ticketing request system for my tech team. Has helped with project progress and being able to analyze work tasks/request for our team.

Cons:

Doesn't offer everything in the set up we ideally desired, but was pretty close. Plus, it's the best option we have come across to date.

Haley B.

Verified reviewer

Automotive

2-10 employees

Used daily for less than 6 months

Review source

Reviewed July 2025

Microsoft Planner

Easy to use and setup. I can easily assign tasks, and its very cost effective. Does everything that I need for my planning.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that I can organize all my tasks. I also like that I have the availability to assign tasks to individuals or teams if I like.

Cons:

It lacks some of the features that more advanced programs have. Not very good for large projects but can handle the smaller projects easily.

ANNE E.

Verified reviewer

Hospital & Health Care

51-200 employees

Used daily for less than 12 months

Review source

Reviewed April 2025

Plan with Microsoft Planner

With Microsoft planner sharing files is quick and easy, assing tasks takes no time at all leaving you with time to plan other activities.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Microsoft planner makes organizing your new plan a breeze, along with sharing files and organizing tasks at hand. You can sync across devices to access your planner anywhere you go.

Cons:

There is nothing negative to report on this software. It is worth purchasing to keep your business organized.

Jordan M.

Verified reviewer

Electrical/ Electronic Manufacturing

51-200 employees

Used weekly for less than 2 years

Review source

Reviewed June 2025

Great Tool for Managing Projects and Tasks - A More Casual Microsoft Projects

As with any other Microsoft product, Planner provides a well-designed solution for managing tasks and projects, especially if you are used to using Excel or paper lists.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great tool for tracking to-do's, assigning tasks, and staying organized with projects and teams. Great feature set.

Cons:

Not quite as feature rich as some like Projects but still a very capable tool for most projects and teams.

April D W.

Verified reviewer

Retail

11-50 employees

Used daily for less than 12 months

Review source

Reviewed January 2025

one planner, all on the same page

i got M. Planner to manage my day to day business life. i was forgetting alot of important events and appointments, consults, etc. until i got this planner. i wish they had a free version but i love microsoft so willing to pay would be nice though to see more features. im able to chat with my team, assign tasks to staff, and really improves work flow. were all on the same page.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

works well with my other microsoft apps, easy to set up my account, and good for managing the day to day tasks

Cons:

no free version making it lack on features. if your gonna pay to play, it should offer any feature on the market no time tracker available. doesnt work with my office 365

Kimberly Q.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used weekly for less than 2 years

Review source

Reviewed May 2025

Ideal for teams looking for simple project management!