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XaitPorter

Overview
Reviews

XaitPorter 2026: Benefits, Features & Pricing

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On this page
  • Overview
  • Pricing and Plans
  • Features
  • Integrations
  • User Reviews

Overview

XaitPorter
XaitPorter
4.6
(37)

Pricing

Pricing available upon request

About XaitPorter

XaitPorter is a cloud-based document co-authoring and automation solution for teams. The platform lets businesses re-use document assets across all your documents and is accessible from anywhere through a central content repository. Users can get a complete overview of roles, tasks and document progress using the XaitPorter Dashboard.

XaitPorter blends the ease-of-use of a Word processor with professional desktop publishing layout software to allow customers to create documents that are always brand consistent and up-to-date. Users can produce higher-quality bids and proposals faster by working in parallel rather than a traditional file-based approach. XaitPorter is ideal for complex tenders, proposals and reports and is used by major corporations around the world.

Xait is focused on the ability to deliver products and services that change the way people work together. Xait offers full support, training and services for customers using XaitPorter.

XaitPorter Screenshots

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XaitPorter Pricing and Plans

Free Trial
Free Version

Pricing available upon request

No plan information available

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    XaitPorter Features

    • Popular features found in Content Collaboration
      Collaboration Tools
      Content Library
      File Sharing
      Mobile Access
      Version Control
    • More features of XaitPorter
      Access Controls/Permissions
      Activity Tracking
      Alerts/Notifications
      API
      Approval Process Control
      Archiving & Retention
      Assignment Management
      Audit Trail
      Automatic Formatting
      Brainstorming
      Catalog Management
      Commenting/Notes
      Content Management
      Contract/License Management
      CRM
      Customizable Templates
      Data Import/Export
      Document Automation
      Document Management
      Document Review
      Document Storage
      Document Templates
      Full Text Search
      Knowledge Base Management
      Progress Tracking
      Projections
      Project Management
      Proposal Generation
      Real Time Editing
      Reminders
      RFP Management
      Secure Data Storage
      Single Sign On
      SSL Security
      Task Management
      Template Management
      Templates
      Two-Factor Authentication
      Workflow Management

    XaitPorter Integrations

    Salesforce Sales Cloud
    Salesforce Sales Cloud
    XaitCPQ
    XaitCPQ
    Dynamics 365
    Dynamics 365

    XaitPorter User Reviews

    Overall Rating

    4.6

    Ratings Breakdown

    5

    65%

    4

    35%

    3

    0%

    2

    0%

    1

    0%

    Secondary Ratings

    Ease of Use

    4.5

    Value for money

    4.6

    Customer support

    4.6

    Functionality

    4.3

    Keith's profile

    Keith H.

    Verified reviewer

    Oil & Energy

    5001-10000 employees

    Used weekly for more than 2 years

    Reviewed January 2026

    The Best Platform for Collaborative Document Creation

    5

    Overall, XaitPorter has been an outstanding experience in two different companies. It brings order, transparency, and efficiency to collaborative document creation at scale. The platform is reliable, thoughtfully designed, and clearly built for serious, high stakes documentation. Once integrated into the workflow, it becomes hard to imagine managing complex proposals or documents without it.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    XaitPorter excels at structured document creation and real time team collaboration. The ability for multiple contributors to work simultaneously without version conflicts is a major productivity win. The workflow is intuitive, permissions are well thought out, and tracking progress across large, complex documents is effortless. It significantly reduces coordination overhead and keeps everyone aligned.
    Cons:
    The platform has a learning curve at the beginning, especially for new users to structured proposal workflows. Some advanced features are powerful but not immediately obvious, and improved onboarding or guided tutorials would make initial adoption faster.

    Vendor Response

    Dear Keith, Thank you for taking the time to provide us with a product review. We sincerely appreciate your feedback, as it is incredibly valuable in helping us further improve our features and enhance the overall user experience. Thank you again for your input. Sincerely The Xait Team.

    Replied February 2026

    Read More

    SS

    Siv Merete Meling S.

    Verified reviewer

    Oil & Energy

    201-500 employees

    Used weekly for more than 2 years

    Reviewed October 2025

    Happy XaitPorter user

    4

    Experience building tenders, answering technical requests and/or building studies or projects. I have used XaitPorter for many years through the service company I worked in. I also use XaitPorter in my current position for studies, projects and other document construction or to get information.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    4
    Functionality
    icon
    Pros:
    All information of a tender, technical proposal and other documents collected in one place. Everyone being part of a e.g. a submission or proposal has access to all information. High value that everyone gets updates in real time as documents are produced or updated. Enables a simple way to build technical documents that can be copied for multiple purposes.
    Cons:
    Updating a table - in earlier versions it was difficult to change content easily due to lack of marking and cut/paste whole rows/columns. Adding a section with split text or columns - might have been changes in latest version? Same issue with respect to easily placing pictures exactly where you want them - might also have been changed.

    Reasons for switching to XaitPorter

    My employer changed to improve and simplify especially tender submissions.

    Vendor Response

    Dear Siv Merete Meling, Thank you for taking the time to provide us with a product review. We sincerely appreciate your feedback, as it is incredibly valuable in helping us further improve our features and enhance the overall user experience. Thank you again for your input. Sincerely The Xait Team.

    Replied February 2026

    Read More

    VR

    Verified
    Reviewer

    Information Technology and Services

    10000+ employees

    Used weekly for less than 6 months

    Reviewed March 2025

    Effecient tool for collaboration and organizing documents

    4

    Overall I think it's a great tool. Its saves time as multiple users can work on a document simultaneously, reducing the need for back-and-forth communication.

    Ratings Breakdown

    4
    Ease of use
    4
    Value for money
    3
    Customer support
    3
    Functionality
    icon
    Pros:
    I like that it's very user friendly and easy to use for everyone from any background . Also it automatically formats and lays out documents which is my favourite feature so far .
    Cons:
    There is no dedicated mobile app . exporting word documents could be better. And the dashboard should have been more simplified .

    Read More

    Mark's profile

    Mark S.

    Verified reviewer

    Machinery

    11-50 employees

    Used daily for more than 2 years

    Reviewed March 2025

    Master proposal development, create professional,on-brand and error free RFPs that win deals

    5

    XaitPorter has transformed how we respond to opportunities by enabling us to streamline and automate proposal and RFP process for our machinery hiring operations. It enable us to quickly craft and generate documents in multiple formats and share them with our clients. It enable us included consistent content that is personalized to customers profiles and needs which has helped us to win more deals, have shorter sales cycle and maintain strong business relationships with our customers over the years

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    4
    Customer support
    5
    Functionality
    icon
    Pros:
    XaitPorter has improved the efficiency of our bid and proposals processes. It combines advanced functionality and an intuitive UI enabling us to quickly and efficiently create and send proposals. Contract and proposals require collective efforts and collaborative writing comes in handy allowing to work on documents simultaneously. Additionally, XaitPorter enable us to pull out templates from the document repository and automatically format and edit previous versions to maintain accuracy, consistency, professionalism and credibility of our proposals and contracts. XaitPorter syncs seamlessly with our CRM and CPQ enabling us to pull out product and customer data . It also integrate with e-signature allowing us to easily approve hire and sales documents digitally. I love that XaitPorter has included project management tools which enable us to track and organize multiple projects and clients easily.
    Cons:
    We haven't experienced any system issues or faulty features. XaitPorter has therefore been our reliable partner for crafting winning proposals, managing business documents and effortlessly collaborating across departments

    Read More

    DM

    Direzione M.

    Verified reviewer

    Automotive

    51-200 employees

    Used daily for more than 2 years

    Reviewed March 2025

    Accelerate creation of large, complex and custom proposals and simplify generation of quotes without errors

    5

    We have significantly benefited from XaitPorter because it helps streamline creation of tenders and proposals. It saves us time by providing us with templates and content libraries that help.us focus on technical tasks rather than document creation. This software has also helped us standardize format of proposals across departments, ensuring consistent branding and professional appearance. The consistency has been vital in maintaining high quality of proposals which has helped us win business and leave a lasting impression on our clients.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    XaitPorter allow us to produce tenders and proposals documents faster and efficiently. It provide us with powerful co-authoring and team collaboration features that streamline creation of large and complex documents such as proposals and RFP responses. Automated formatting and enforced layout enable us to maintain consistent and professional documents. XaitPorter offers personalized dashboards that help manage and track the progress of our proposals and provide us with data-driven insights that help understand our conversion rates and provide valuable data about proposal process which is used to improve the future of our proposals.it also integrates seamlessly with other platforms, syncing tender deadlines, details, actions that facilitate export of work components data for quotation and provide updates document to everyone which is fundamental especially when working on time- sensitive projects. Lastly, XaitPorter has implemented robust security features that ensures our sensitive information is protected during collaborative proposals creation process
    Cons:
    We are impressed by the reliability and functionality of XaitPorter

    Read More

    Dawnese's profile

    Dawnese H.

    Verified reviewer

    Retail

    10000+ employees

    Used daily for more than 2 years

    Reviewed February 2025

    XaitPorter futuristic features makes it an empowered tool for creating and working on sales documents and proposals.

    5

    For me and my colleagues in sales department, creating proposals and other sales documents used to be frustrating but since XaitPorter happened, everything cooled down. XaitPorter has given us a very streamlined experience when creating and working on our documents which helps us accelerate the sales process.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    4
    Customer support
    5
    Functionality
    icon
    Pros:
    Of all the incredible XaitPorter features, the task automations always wins the day for me. They always save me from the struggles of having to create proposals and other sales documents manually. I also like the collaboration tools which help me and my colleagues to come together and combine efforts especially when working on the more comprehensive proposals. Data safety is also top notch in XaitPorter which makes it comfortable to work on the more sensitive and confidential documents.
    Cons:
    I lack even a single thing about XaitPorter that does not sit right with me. Thankfully, i have not experienced any setbacks.

    Read More

    Bob's profile

    Bob M.

    Verified reviewer

    Hospital & Health Care

    11-50 employees

    Used daily for more than 2 years

    Reviewed February 2025

    Talk document management, talk XaitPorter. A tool full of mastery in collaborative document management.

    5

    XaitPorter has really elevated our document management experience making it more efficient and convenient. From creating documents to collaboratively working on them, XaitPorter has provided us with a wholesome platform for keeping our documents work organized and streamlined. For a team like ours that deals with loads of documents, XaitPorter has enabled us to have a successful experience in working on our documents.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    I have used XaitPorter for a while now am am fully confident to say that we really did hit a jackpot by stumbling across it. For our team, most of our work involves documents and having XaitPorter makes it so effortless to create and work on the documents. Its collaboration features provide a gateway for us to work together in unity on all our documents. XaitPorter user interface is so simple and learning it was straightforward taking us very little time to familiarize with everything.
    Cons:
    At no point have XaitPorter failed to impress. It works so superbly across all aspects and there has been nothing to give complaints about.

    Read More

    Alicia Ashley's profile

    Alicia Ashley F.

    Verified reviewer

    Banking

    1001-5000 employees

    Used daily for more than 2 years

    Reviewed February 2025

    Many documents management products are great but neither is greater than XaitPorter.

    5

    We are getting everything we hoped for and more from XaitPorter. It has really simplified our experience of creating financial documents and reports. It also help us to work on our documents with ease. XaitPorter ease of access makes it possible to work together on our documents remotely.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    XaitPorter user interface is very intuitive making it possible to navigate through easily. It was also easy to customize to fit our unique set of document creation and management needs. XaitPorter superior reporting features help create detailed and accurate financial reports. Its document collaboration functions offers a way for our to work together on the same documents.
    Cons:
    Our experience with XaitPorter has not faced any hundles. There genuinely lacks anything not to like about XaitPorter.

    Read More

    LG

    Laura G.

    Verified reviewer

    Individual & Family Services

    51-200 employees

    Used daily for more than 2 years

    Reviewed March 2025

    A product that rules them all, XaitPorter opens the gates to more successful documents creating projects.

    5

    XaitPorter has given us an experience of a lifetime in document management allowing us to easily produce our documents. XaitPorter has collaboration tools that allows us to work together on documents in order to achieve better results. XaitPorter has made it a routine for us to succeed in our documents creation and management projects.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    XaitPorter has an amazing and easy to use team-shared workspace that allows us to collaborate on our documents making projects. It has very reliable data safety functions that help us keep all sensitive documents secure. XaitPorter has project planning tools that allow us to plan for our tasks in order stay focused during documents creation projects. It offers engaging projects visualization dashboards that help monitor and follow up projects progress in real time. XaitPorter advanced document creation automations help us to produce documents quickly.
    Cons:
    There has been sincerely nothing to like least about XaitPorter. All its features has been so useful and none has shown any cracks in performance.

    Read More

    Bill's profile

    Bill C.

    Verified reviewer

    Construction

    11-50 employees

    Used daily for less than 2 years

    Reviewed February 2025

    Leveling up our document creation process and modernizing bids and proposals preparation with this elite tool

    5

    We have experienced magic since we implemented XaitPorter. It has streamlined and intensified our bids, project reports and proposals creation allowing us to prepare them faster and in large volumes for sharing them with clients and stakeholders. This enable us to kickstart our projects and finish them in on time since all the paperwork is set. XaitPorter is a powerful addition to our construction tools that enable us to effortlessly create documents within the shortest time without compromising on accuracy and professionalism and still remain productive on our intense site projects . It has also improved our client and stakeholders communication, increased our cost estimate accuracy and accelerates project completion

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    Construction tasks are labour and time intensive and that's why we settled for an easy to deploy, configure and navigate through tool that would simplify our administrative tasks. I appreciate that XaitPorter ensures that our projects documentation are always up-to-date and include all the latest changes without requiring manual updates . Since most of our work is away from the office, iit enable teams on different sites to collaborate on real time and allow me to effectively monitor progress of all teams. The inbuilt workflow features also enable me to track status of different sections of documents and ensure all tasks are commented on time. XaitPorter allow us to format and customize the layout of our bids and reports to maintain brand consistency and professional appearance of company documents so that our clients and stakeholders deal with credible business documents. Lastly, we love the security features since they have been crucial in protection sensitive projects information and details
    Cons:
    XaitPorter performance is on its A-game. It has exceeded our expectations by constantly delivering results, being a reliable tool and handling our bids creation, reviewing and approval needs

    Read More

    Showing 1 - 10 of 37 Reviews

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