Virtual Vaults 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Virtual Vaults

4.8

(20)

Pricing

Starting at €438.00 per month

About Virtual Vaults

Virtual Vaults is a software for businesses that want to keep their data secure. It provides a vault where you can store your files and access them from any device, even when you're offline.

Virtual Vaults has a lot of features that help you manage your business and keep it running smoothly. You can use it to create documents and store them in your vault. When you need to share these documents with others, you can send them links or emails with the attachments in them. The attachments are also encrypted so that only people with the right password can see them. You can also organize all of your documents by creating folders and subfolders within them.

You can also use Virtual Vaults for tasks like managing customer records and tracking sales leads, as well as keeping track of inventory and expenses.

Virtual Vaults Screenshots

Virtual Vaults Pricing and Plans

Starting price: €438.00 per month

Free Trial

Free Version

Basic

€438.00

flat rate, per month

Plan includes:

Up to 3 Admin users
Unlimited data storage
Unlimited guest users
Q&A Basic
Reporting
Bulk actions
24/7 Support

Standard

€531.00

flat rate, per month

Plan includes:

Q&A Standard
Unlimited data storage
Unlimited guest users
Up to 7 admins
Bulk actions
Reporting
Customer Success Manager

Advanced

€876.00

flat rate, per month

Plan includes:

Customer Success Manager
24/7 Support
Reporting
Bulk actions
Unlimited guest users
Unlimited data storage
Up to 15 admins

Virtual Vaults Features

Popular features found in Virtual Data Room
Audit Trail
Bulk Uploading
Collaboration Tools
Document Classification
Document Management
Drag & Drop
Multi-Factor Authentication
Search/Filter
Secure Data Storage
Secure File Viewer
More features of Virtual Vaults
Access Controls/Permissions
Activity Tracking
Alerts/Notifications
Authentication
Automatic Backup
Commenting/Notes
Compliance Management
Customizable Branding
Data Import/Export
Data Security
Data Storage Management
Document Review
Electronic Signature
File Management
File Upload by Email
Full Text Search
HIPAA Compliant
Indexing
Mobile Access
Project Management
Q&A Management
Reporting/Analytics
Single Sign On
SSL Security
Tagging
User Management
Version Control
Watermarking

Virtual Vaults User Reviews

Overall Rating

4.8

Ratings Breakdown

80%

20%

Secondary Ratings

Ease of Use

4.8

Value for money

4.5

Customer support

4.8

Functionality

4.7

Taeke K.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 6 months

Review source

Reviewed April 2022

Very easy to use, no learning curve and great support

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy onboarding, it all works very intuitively. The one question I had was answered in no time.

Cons:

The 'hassle' of two factor authentication when starting up in the morning. But I guess that's more of a good thing.

Jan P.

Verified reviewer

Accounting

51-200 employees

Used monthly for less than 2 years

Reviewed May 2024

Review corporate finance consultant

Great experience overall, aside folder creating (too much clicks), nothing that can be better.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that the customer service can help look for problems and solve them.

Cons:

pricewise it's not likely for small clients to choose a vault with automatic folder creating, by hand it is a tedious job.

Reasons for switching to Virtual Vaults

Buyer set it up, we had no choice in the matter

Rob v.

Verified reviewer

Financial Services

11-50 employees

Used monthly for more than 2 years

Reviewed January 2026

A smooth Due Diligence tool

Really smooth, and something I've been promoting to my colleagues in our firm over teh past years. Now almost the standard!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

User friendliness and easy to find information once you have entered this into the system. Also teh user helpdesk is quick in responding.

Cons:

Getting the buy side overseas to really understand how easy it is. Also the costs tend to go up quite high when a project is having delays, as we hade to renew twice and that was significant.

Reasons for choosing Virtual Vaults

was easiets to use we considered and taht is why

Jim E.

Verified reviewer

Financial Services

2-10 employees

Used weekly for less than 2 years

Reviewed January 2026

Very good dataroom provider!

Its a dataroom we mostly use in our deals. If there are questions, they always contact me within 30min to fix. Besides, its a very easy to use software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer support is great. Next to that ease of use of the software is very high, and therefore our productivity and workflow is much more efficient.

Cons:

There is nothing that I don't like about Virtual Vaults. Therefore we almost always use Virtual Vaults as our dataroom provider. One thing that would make Virtual Vaults even better is the possibility to use an automatic redaction function.

Peter V.

Verified reviewer

Accounting

201-500 employees

Used weekly for more than 2 years

Reviewed January 2026

Virtual Vaults : Efficient, user-friendly datroom

We have an excellent experience with Virtual Vaults, both with the software as with customer support Very efficient workflow for the preparation of datarooms

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Virtual Vaults is a user friendly software, with a professional customer support providing an efficient helpline, without language barrier

Cons:

Virtual Vaults is my favourite dataroom software! Pricing might be more flexible, and earlier warnings of renewing of subscriptions may be helpful.

Ivan S.

Verified reviewer

Building Materials

51-200 employees

Used daily for less than 12 months

Reviewed April 2025

Dazzling Professional Approach + Service

The professional platform and the staff who always where very courteous and dazzled me with the service they render.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Professional Onboarding Experience until the closure of the deal

Cons:

Nothing to say except good things. And stay customer centric.

Jaap G.

Verified reviewer

Leisure, Travel & Tourism

11-50 employees

Used weekly for less than 12 months

Reviewed January 2025

consultant

Used it several times for MNA and refinance. It fulfills all our requirements.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very flexible, logical and great support.

Cons:

Sometimes a bit slow in data processing (up/download).

Vincent B.

Verified reviewer

Industrial Automation

11-50 employees

Used daily for less than 6 months

Reviewed February 2025

Excellent product, makes DD very fast and efficient.

Very good, I would surely recommend this to anyone setting up a transaction.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very fast and easy to setup, efficient to work with, excellent support form the customer support team.

Cons:

Nothing I can think of. I only called the support team for very specific questions (only twice I think).

Chris v.

Verified reviewer

Logistics and Supply Chain

201-500 employees

Used daily for less than 6 months

Reviewed March 2024

Excellent price/value balance

Excellent experience, with solid support on an as needed basis

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use platform from set up to daily usage

Cons:

I believe the overall search function (at a document level) could be improved.

Maurits v.

Verified reviewer

Real Estate

Self-Employed

Used monthly for more than 2 years

Review source

Reviewed March 2022

Great and easy to use virtual data room software

I have never experienced any trouble using Virtual Vaults, since the beginning and in many roles and transactions it helped deals and coordination of deal flow (i.e. legal/fiscal/technical due diligence collaboration) go smoother.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Super easy to start up and use, fool proof with great features such as the Q&A tool. 24/7 customer support is also a great plus.

Cons:

Not applicable, my experience with Virtual Vaults has merely been positive.

Reasons for switching to Virtual Vaults

Ease of use, consumer friendly.

Showing 1 - 10 of 20 Reviews