Black Belt Membership 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Black Belt Membership

4.6

(10)

Pricing

Starting at $29.95 per month

About Black Belt Membership

Black Belt Membership Software is a complete school management and club management platform designed specifically for martial arts schools, dojos, academies, and fitness clubs. Built with the needs of martial arts business owners in mind, this software simplifies operations, improves student retention, and maximizes revenue—all without requiring technical expertise. With Black Belt Membership, school owners and administrators can manage every aspect of their organization from a single, intuitive dashboard.

The platform provides tools for Belt Promotions, Attendance Tracking, Lead Management, Automated Billing, Payment Processing, and expense tracking without replacing your accounting system. Schools can easily monitor student progress, schedule classes, and assign instructors, while students and parents can engage through a customizable member portal for class bookings, updates, and communication.

A standout feature of Black Belt Membership Software is its credit card and automated payment processing, available in the U.S., Canada, Puerto Rico, and the U.S. Virgin Islands. This ensures consistent, reliable revenue collection for your school, eliminating the need to chase late pay...

ments or manually process transactions. Automated recurring billing can be customized to match the needs of your programs, whether you run monthly memberships, package-based programs, or family accounts. Black Belt Membership also offers powerful reporting and analytics, giving school owners actionable insights into attendance, student engagement, financial performance, and program effectiveness. This data-driven approach allows owners to make informed decisions, identify trends, and plan for growth with confidence. Whether you operate a single location or multiple programs across several sites, the software scales to meet your needs, providing organization and visibility across your entire operation. The platform’s lead management and marketing tools help schools attract new students and grow enrollment. Track inquiries, monitor lead pipelines, and integrate with existing CRM systems to ensure potential students are followed up on promptly and efficiently. With these capabilities, Black Belt Membership supports both operational efficiency and strategic growth. Instructors benefit from simplified class management tools. They can assign students to classes, monitor performance, track attendance, and manage promotions and belt rankings, ensuring every student progresses according to your curriculum. Communication features allow instructors to send reminders, updates, and announcements directly to families, strengthening engagement and improving retention. For administrators, Black Belt Membership streamlines financial management. Expense tracking, billing, and credit card processing all work together to provide a clear view of your school’s financial health. Schools no longer need to juggle multiple spreadsheets or rely on manual bookkeeping for operational oversight. The software is designed to enhance the overall experience for students and families. With easy-to-use dashboards, progress tracking, and automated communication, families feel informed and engaged, while owners can focus on teaching and expanding their programs. Black Belt Membership ensures that your dojo or fitness club runs smoothly, professionally, and efficiently. Whether you are managing a small, single-location dojo or a multi-site martial arts organization, Black Belt Membership Software gives you the tools to automate administrative tasks, track student performance, manage billing, and improve operational efficiency. By centralizing every aspect of your school’s operations, the platform reduces manual work, improves revenue collection, and provides insights to support business growth. Learn more about how Black Belt Membership Software can transform your martial arts school.

Black Belt Membership Screenshots

Black Belt Membership Pricing and Plans

Starting price: $29.95 per month

Free Trial

Free Version

Basic

$29.95

per feature, per month

No plan information available

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Black Belt Membership Features

Popular features found in Club Management
Billing & Invoicing
Calendar Management
Event Management
Inventory Management
Marketing Automation
Member Portal
Mobile Access
Online Booking
Payment Processing
Registration Management
Team Management
Visitor Management
More features of Black Belt Membership
Activity Dashboard
Alerts/Notifications
Attendance Management
Attendance Tracking
Belt Ranking Classification
Class Management
Class Scheduling
Client Portal
Credit Card Processing
Customer Database
Customizable Reports
Electronic Payments
Email Management
Email Marketing
Email Reminders
Event Scheduling
For Martial Arts
Member Communication
Membership Management
Multi-Location
Point of Sale (POS)
Recurring/Subscription Billing
Reminders
Reporting & Statistics
Self Service Portal
SMS Messaging
Student Management
Third-Party Integrations
Transaction History
Website Integration

Black Belt Membership Integrations

NMI Payment Gateway

Paysafe

Twilio

NMI Payments

Black Belt Membership User Reviews

Overall Rating

4.6

Ratings Breakdown

70%

20%

10%

Secondary Ratings

Ease of Use

4.7

Value for money

4.9

Customer support

4.8

Functionality

4.1

Have you used Black Belt Membership and would like to share your experience with others?

Kevin P.

Verified reviewer

Automotive

51-200 employees

Used weekly for free trial

Review source

Reviewed December 2022

Honest Black belt Membership

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Helps with teaching my students. Striking and self discipline.

Cons:

No complaints about this software. My students are happy and more involved now.

Verified

Reviewer

Used daily for more than 2 years

Review source

Reviewed January 2018

An easy to use system with many features!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like how easy it is to add all the information I need, easy to set up and easy to use! Data is easy to retrieve and the accounting features allow me to track all payments coming in. The ability to track sales is essential and leaves me able to keep an eye on my kit expenses!

Cons:

There are a few niggly bits that do not seem to affect the use, just make it a little time consuming! Such as when you need to update inventory sales, the process of having to update each line individually even on the same customer is a little frustrating, but not a high priority given I do not have to use it daily. It is because of this reason I tend to put off updating sales history as long as possible!

Vendor Response

Hello! Thank you for leaving your awesome review. At Black Belt Membership, we understand that your success is our success, and that business owners like yourself need your management software to work perfectly for and with your business, no matter where you are in the world. That is why we have put so much energy into creating the right solution with the right features for you, and making sure that everything always works exactly how you need to grow your business in the direction you want. Thanks again for your review and we look forward to helping you streamline your business even more in the coming months!

Replied July 2021

Christian N.

Verified reviewer

Used weekly for unspecified

Review source

Reviewed January 2018

BlackBeltCRM is a fantastic product for small schools looking for lightweight software.

A better sense of how to approach client records and data entry to maximize my awareness of what's going on with my organization's membership

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The company's use of month-to-month / no-long-term-contract billing is refreshingly up-front and transparent. The software is basic without glitz, meeting your needs without overpaying. The staff were fantastic with outreach, informing of database development plans/trajectory, and also were willing to incorporate suggestions into their planning.

Cons:

The only drawback for me was the lack of a classroom/education management component to include substantive curriculum arc planning and tracking (not just attendance). However, this is admittedly outside the framework of a CRM focused database. All in all, I still recommend this product for any dojo/martial arts group looking for a basic database to manage attendance and customer relationships!

Vendor Response

Hello Mr. Noll! Thank you for leaving your awesome review. At BlackBeltCRM, we understand that your success is our success, and that business owners like yourself need your management software to work perfectly for and with your business, no matter where you are in the world. That is why we have put so much energy into creating the right solution with the right features for you, and making sure that everything always works exactly how you need to grow your business in the direction you want. Thanks again for your review and we look forward to helping you streamline your business even more in the coming months!

Replied January 2018

Dennis D.

Used daily for less than 2 years

Review source

Reviewed January 2018

I have enjoyed the program and has beneficial to managing my school.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like some of the reports and, such as students lists and promotion lists. I also like the option to printout sign in sheets.

Cons:

I dislike that the sign-in sheets do not keep accurate counts of attendance, nor that you don't have the option of what personal information can be left off of reports. Financial reports are also limited.

Vendor Response

Hello Dennis! Thank you for leaving your awesome review. At BlackBeltCRM, we understand that your success is our success, and that business owners like yourself need your management software to work perfectly for and with your business, no matter where you are in the world. That is why we have put so much energy into creating the right solution with the right features for you, and making sure that everything always works exactly how you need to grow your business in the direction you want. Thanks again for your review and we look forward to helping you streamline your business even more in the coming months!

Replied January 2018

Frank P.

Sports

Self-Employed

Used weekly for less than 2 years

Review source

Reviewed January 2018

Great software for tracking membership, students' progress and billing

Less time tracking membership and processing billing

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is easy to use, membership tracking is excellent and when there is an issue the customer support is very responsive

Cons:

Inability to remove a student who would never return without removing the family and losing all its history .

Vendor Response

Hello Mr Frank Thank you for leaving your awesome review. At BlackBeltCRM, we understand that your success is our success, and that business owners like yourself need your management software to work perfectly for and with your business, no matter where you are in the world. That is why we have put so much energy into creating the right solution with the right features for you, and making sure that everything always works exactly how you need to grow your business in the direction you want. Thanks again for your review and we look forward to helping you streamline your business even more in the coming months!

Replied January 2018

Rilma B.

Verified reviewer

Sports

2-10 employees

Used weekly for less than 2 years

Review source

Reviewed June 2020

Great system, easy to use & very good customer service.

Great company to work with, good system and very good custome service.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use and had good instructions. The manager is great.

Cons:

I just had difficulty with the new sytem implemented but once I understood how to use it, it became a very good experience.

Reasons for choosing Black Belt Membership

Affordable, easy to use and great customer service.

Korie S.

Used weekly for less than 6 months

Review source

Reviewed January 2018

Great product, would love to see documents/video storage added!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great belt tracking, attendance tracking, and student management. Able to easily group students by family. LOVED that I was able to separate attendance by class.

Cons:

Unable to store documents/videos for students (this is a big use case for my school). Also seemed a bit difficult to bulk add student attendance.

Vendor Response

Hey Koric! Thank you for leaving your awesome review. At BlackBeltCRM, we understand that your success is our success, and that business owners like yourself need your management software to work perfectly for and with your business, no matter where you are in the world. That is why we have put so much energy into creating the right solution with the right features for you, and making sure that everything always works exactly how you need to grow your business in the direction you want. Thanks again for your review and we look forward to helping you streamline your business even more in the coming months!

Replied January 2018

Orlando C.

Used unspecified for unspecified

Review source

Reviewed July 2014

Best Martial Arts Software in the Market

This Software is one of the best Martial Arts Management Software In Market it has Low rate and it's not a complex system to Use. The New design work on my iphone and Ipad Beautifully I recommend this software to all the martial arts school out there.

Ratings Breakdown

Ease of use

Customer support

Vendor Response

Thank you for review

Replied March 2017

Luis S.

Used unspecified for unspecified

Review source

Reviewed December 2013

Great product for a great price

KarateCRM is simple to use, it has what a school owner needs to run the day to day needs of a school without extra complexity. Customer service is quick to respond when the need arises. It is great for starters as the price adjusts to your school growth.

Ratings Breakdown

Ease of use

Customer support

Mayte E.

Health, Wellness and Fitness

Used unspecified for unspecified

Review source

Reviewed March 2017

TUFF Martial Arts, Homestead