collectiveFleet 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

collectiveFleet

4.2

(23)

Pricing

Starting at $15,000.00 per year

About collectiveFleet

Collective Data provides a fleet and asset management solution that is designed to optimize an organization's fleet operations. With Collective Data, companies can identify over and under-utilized vehicles, cut costs by eliminating unnecessary inventory, streamline overall workflow and accurately report on the different facet of fleet operations.

The solution includes a full suite of fleet management tools: vehicle and asset tracking, maintenance management, parts inventory management, risk and warranties, license and certifications and customizable reporting. With its maintenance management, users have access to vehicle repair histories, maintenance schedules and work orders and can be notified via email when service is due.

Collective Data software tracks detailed data for assets in the company, with files or images attached to each asset. It also integrates seamlessly with other asset management tools - fuel card and GPS providers, as well as fleet inspections to ensure regulatory compliance.

collectiveFleet Screenshots

collectiveFleet Pricing and Plans

Starting price: $15,000.00 per year

Free Trial

Free Version

Basic

$15,000.00

per year

No plan information available

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collectiveFleet Features

Popular features found in Fleet Maintenance
Cost Tracking
Fuel Tracking
Inspection Management
Parts Management
Preventive Maintenance
Real-Time Monitoring
Scheduling
Service History
Warranty Tracking
More features of collectiveFleet
Activity Tracking
Asset Lifecycle Management
Asset Tracking
Audit Trail
Barcoding/RFID
Billing & Invoicing
Depreciation Management
Disposal Management
Document Management
Employee Management
Equipment Tracking
Fuel Management
GPS
Incident Reporting
Inventory Management
Inventory Tracking
Location Tracking
Maintenance Management
Maintenance Scheduling
Mileage Tracking
Mobile Access
Monitoring
Motor Pool
Order Management
Repair Tracking
Tire Management
Vehicle Information
VIN Lookup
Work Order Management

collectiveFleet User Reviews

Overall Rating

4.2

Ratings Breakdown

43%

30%

26%

Secondary Ratings

Ease of Use

4.0

Value for money

4.0

Customer support

4.7

Functionality

4.3

Michael C.

Verified reviewer

Government Administration

201-500 employees

Used daily for more than 2 years

Review source

Reviewed July 2022

Good enough

The experience has been good overall. I still don't have the fuel system integrated after four years, and I am disappointed in some of the workflow, but it's better than what we had.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the asset data and reporting capabilities.

Cons:

I'm not happy about inspection items just existing as text fields that don't tie to the VMRS hierarchy or specific parts of the vehicle. The tire module is cumbersome to use, and I haven't been able to use it in the way I expected to. The program is difficult to use on mobile devices due to the page layout. It feels like I need to do days' worth of data entry to create and assign profiles, just to have data output that doesn't fit my needs entirely. The parts ordering and onboarding process is cumbersome and, as a result, often disregarded and overlooked. Workflow for mechanics is a bit slow and clunky, particularly with mechanics who aren't computer savvy.

Reasons for choosing collectiveFleet

Price, advertised features

Reasons for switching to collectiveFleet

FleetWise was obsolete and difficult to use.

Genine N.

Verified reviewer

Utilities

201-500 employees

Used daily for more than 2 years

Review source

Reviewed July 2022

Collective Data - Review

Overall, I like the program but just wish we could use the email feature. Help desk is very helpful and nice people to work with. Our account manager is also nice to work with.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I can look up vehicles, see what they look like and look up documents for that vehicle.

Cons:

Not able to notify people via email. Our mileage is not working correctly. Help desk is still working on the problem. When we ran a report for a year, it showed that the vehicle only travels 1 mile more from the beginning of the year. We asked if the report could be uploaded to excel before printing and they did that but the mileages were off. We are still not able to print out an end of the year mileage report.

Reasons for choosing collectiveFleet

Not sure.

Reasons for switching to collectiveFleet

Not sure. It was before my time.

Tara Lee E.

Verified reviewer

Construction

11-50 employees

Used daily for more than 2 years

Review source

Reviewed July 2022

Daily User

Overall it's positive. It's easy to use, does what we need.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

I like that it can be used on the web as well as on our remote desktop server. I also like that 2 users can be in the same unit at the same time. Since we have employees all over Canada it helps when trying to show a coworker something in Fleet.

Cons:

I don't like that information between tabs is not transferred over to other tabs. For example, when I enter a PO# into the Rental Tab it doesn't go onto the Job Site Tab. Also, there are times that we will get breaks in rent but that can't be captured in any of the tabs.

Ronald G.

Verified reviewer

Education Management

10000+ employees

Used daily for more than 2 years

Review source

Reviewed July 2022

Collective Data in an Educational Institution

Overall it is good. The program has been customized quite a few times to meet our needs. The sales and support staff are cordial and responsive to the needs and work hard to find any issues that may arise. The costs are reasonable.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is customizeable to the organizational needs. Educational Institutions have different structures than the corporate and maybe even governmental institutions. It is fairly easy to use and very comprehensive- it takes time to learn all the ins and outs of things such as report generation and filtering. Support has been good overall and responsive.

Cons:

We have too many hands in the software and that can be problematic. Organizations should limit who can do what in the software. It isn't as robust as some of the high tier fleet management programs. The key is to find what you need and ensure the software is customized to your needs.

Reasons for choosing collectiveFleet

Collective Data was chosen based upon our organizational needs at the time. We needed simple and not complex. We outsource most of our maintenance and needed a simpler way to handle the maintenance portion. Collective Data is easy for simple use.

Reasons for switching to collectiveFleet

We are a thinly staffed fleet organization which requires out departments to have users to handle their information as well as we ask our vendors to enter their work in the system. AssetWorks is a great program but was too complex for our use so we went with CD which was easier to use for our fleet department and other users.

Margaret V.

Verified reviewer

Law Enforcement

201-500 employees

Used daily for more than 2 years

Review source

Reviewed July 2022

Growing Agency

Excellent. The original build team, our current sales and management officers as well as the support staff have all been very helpful.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The agency was growing by leaps and bounds and using list to track supplies, equipment and vehicles was becoming harder. The primary reason Collective Data was chosen, was its ability to encompass both our fleet and quartermaster information on the same platform. Once our existing data was mapped the import was smooth.

Cons:

The only thing I feel I have had difficulty with is the reports. the standards are fine, but it is not intuitive for a person who has limited to no skills with report building. Classes have been offered by the support staff and they have walked me through some steps but the Hays County program is a precursor to Collective Fusion, which I am given to understand is more user friendly.

Reasons for choosing collectiveFleet

it offered fleet and quartermaster. It was just a little programming to combine the two for the agency.

Brian C.

Verified reviewer

Public Safety

51-200 employees

Used daily for more than 2 years

Review source

Reviewed July 2022

Fleet Maintenance not Repair Shop Software

Overall it has been okay.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is feature packed and easy to follow, however I believe the administrator for my organization has made it more suitable to his liking and we don’t have access to a lot of valuable features.

Cons:

I believe a built in Fleet tracker using existing technology employed by our department would be beneficial as we move vehicles around quite a bit, and locating a vehicle with trouble is difficult at times. I believe that more training should be done by the software manufacture should be implemented as we have had minimal and had to find out things in our own.

James P.

Verified reviewer

Transportation/ Trucking/ Railroad

51-200 employees

Used daily for more than 2 years

Review source

Reviewed July 2022

User friendly

Ratings Breakdown

Ease of use

Functionality

Pros:

The ability to track everything necessary

Cons:

The instruction manual could be more user friendly

Bonnie N.

Verified reviewer

Transportation/ Trucking/ Railroad

51-200 employees

Used daily for more than 2 years

Review source

Reviewed July 2022

Review

Average

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Was able to customize it to work with our invoice codes.

Cons:

To many updates and hard to create custom reports.

Reasons for switching to collectiveFleet

More options

kevin h.

Verified reviewer

Automotive

Self-Employed

Used daily for more than 2 years

Review source

Reviewed August 2022

Great product for the money

Ratings Breakdown

Ease of use

Functionality

Pros:

Vehicle maintenance history is nice . Easy to read format

Cons:

reports and editing seem to be challenging

Nathaniel R.

Used unspecified for unspecified

Review source

Reviewed August 2011

Collective Fleet - Outstanding Fleet Management Software

I would recommend, without hestation, the Collective Fleet software. The software makes it easy for us to track and manage our vehicles which are located at numerous locations.

Ratings Breakdown

Ease of use

Customer support

Pros:

Easy to implement and easy to install. Customer support is always very friendly and attentive to any concerns we present. Technical support is always very helpful and quick to resolve any outstanding issues. The software has a huge amount of functionality. The features are so vast, I can't imagine any one agency or fleet shop using all the functionality that the software has to offer. I especially like the security features that allow you to tailor access down to the field level. Screens and fields can even be hidden to users in one group, but available for users in other groups that need access. This is important for protecting sensitive information at our agency. We have used the system for well over a year and it is extremely stable and reliable. The reporting functionality is superb. The software has extensive reporting capabilites, and the software provides the ability to create ad-hoc reports for just about all arears of the fleet system. We can setup email maintenance reminders.

Cons:

I'm not aware of any drawbacks of using the software. It did take us some time to get our fleet staff trained, but Collective Fleet has excellent training options available that were well worth the investment for our agency.

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