Expansive 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Expansive

4.7

(23)

Pricing

Starting at £10,000.00 per year

About Expansive

Expansive is a cloud-based computer-aided facility management software that helps businesses handle work orders and streamline asset lifecycle operations via a unified portal. The platform allows users to track the status of their assets, manage maintenance requests, create service contracts, and more.

Expansive is available as a SaaS solution or on-premise and can be used to manage assets in both public and private facilities. Users can also export data from Expansive into third-party applications such as Microsoft Excel. It also offers a mobile app for field technicians to use when conducting inspections.

Expansive enables users to create custom forms, conduct remote device management, and more. The software features a mobile app, which allows users to access their data from anywhere on any device.

Expansive Screenshots

Expansive Pricing and Plans

Starting price: £10,000.00 per year

Free Trial

Free Version

Starting

£10,000.00

flat rate, per year

No plan information available

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Expansive Features

Popular features found in Maintenance Management
Billing & Invoicing
Calendar Management
Document Management
Inspection Management
Inventory Management
Scheduling
Service History
Technician Management
Third-Party Integrations
Vendor Management
More features of Expansive
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Asset Lifecycle Management
Asset Tracking
Audit Management
Audit Trail
Automated Scheduling
Barcode/Ticket Scanning
Barcoding/RFID
Budgeting/Forecasting
Checklists
Commercial Properties
Communication Management
Compliance Management
Contact Database
Contact Management
Contract/License Management
Contractor Management
Corrective and Preventive Actions (CAPA)
Cost Tracking
Customer Database
Customizable Fields
Customizable Forms
Customizable Reports
Data Import/Export
Dispatch Management
Document Storage
Drag & Drop
Equipment Maintenance
Equipment Management
Equipment Tracking
Facility Asset Management
Facility Scheduling
Fixed Asset Management
For Schools
GPS
Historical Reporting
Incident Management
Invoice Management
Job Management
Job Tracking
Maintenance Management
Maintenance Scheduling
Mobile Access
Monitoring
Multi-Location
Parts Management
Predictive Maintenance
Preventive Maintenance
Purchase Order Management
Quotes/Estimates
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Recurring Appointments
Reminders
Reporting/Analytics
Reporting & Statistics
Resource Allocation
Routing
Safety Management
Search/Filter
Service Request Management
Space Management
Status Tracking
Task Management
Task Scheduling
Visitor Management
Warranty Tracking
Workflow Management
Work Order Creation
Work Order Management

Expansive Integrations

Workday Financial Management

Sage Accounting

Dynamics 365

Basware

Dynamics 365 Business Central

Expansive User Reviews

Overall Rating

4.7

Ratings Breakdown

74%

26%

Secondary Ratings

Ease of Use

4.8

Value for money

4.8

Customer support

4.9

Functionality

4.5

Have you used Expansive and would like to share your experience with others?

Nicola M.

Verified reviewer

Food & Beverages

51-200 employees

Used daily for less than 2 years

Review source

Reviewed October 2025

Streamlined Property Management with Expansive FM

Expansive provides so much flexibility compared to other CAFM systems I have worked with which is a key factor.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Expansive FM makes our property issues easier to log, faster to resolve, and more transparent—keeping you, the contractor, and the property team all in sync.

Cons:

The reporting extracts from Expansive are missing some elements we require however the new analytics platform will alleviate this in the long term.

Reasons for choosing Expansive

I was not involved with the decision of which CAFM we used.

Reasons for switching to Expansive

To give back the sites more control over their own maintenance

Louis B.

Verified reviewer

Health, Wellness and Fitness

5001-10000 employees

Used daily for less than 6 months

Reviewed December 2024

Review of Expansive CAFM System

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The launch of the Expansive CAFM system has been a transformative step for David Lloyd Clubs, offering both a streamlined approach for our UK clubs and unprecedented oversight across our European regions. For the first time we will be operating as one, across our clubs in the UK and Europe. As Maintenance Compliance Manager, this system has significantly enhanced our ability to track and manage maintenance activities, ensuring consistent high standards across the business. One of the key benefits of Expansive is the visibility it provides into our operations across Europe. For the first time, I have full oversight into the maintenance activities and compliance metrics of all our European clubs, enabling us to standardise processes and improve efficiency. This visibility ensures we can act quickly and decisively across borders, without losing sight of the individual needs of each location. In addition to the European oversight, Expansive will bring a more streamlined approach to our entire estate including all 105 clubs in the UK. By centralising all maintenance data into one easy-to-use system, it’s now simpler to manage work orders, track inspections, and ensure that we are meeting our compliance requirements. A standout success has been the smooth launch of Expansive in our Dutch clubs. The implementation was seamless and the support from the team at Expansive has been excellent throughout. Thank you, Team Expansive!

Cons:

I am yet to come across anything I do not like, [sensitive content hidden] has done an excellent job in ensuring the product meets the needs of the business, making amendments when necessary.

Reasons for switching to Expansive

We needed a system that could incorporate our European clubs. We switched from Access Maintain which wasn't included in your list.

Vendor Response

Thank you Louis, it's been such an enjoyable and successful roll out and we look forward to supporting you in the next phases 🚀

Replied December 2024

Laura K.

Verified reviewer

Events Services

51-200 employees

Used daily for less than 2 years

Reviewed October 2024

Simple to navigate and a positive experience!

Overall, positive experience with regular contact with the support team.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to understand Dashboard and easy to log jobs accordingly.

Cons:

I find the schedules and PPM side of CAFM a little more challenging in the way it is laid out and being able to see a clear picture of what is due/coming up next.

Vendor Response

Thank you Laura for your feedback. Let us speak to you about your PPM visibility as this is likely just the way the platform is configured for you. 😃

Replied October 2024

Jay R.

Verified reviewer

Health, Wellness and Fitness

1001-5000 employees

Used daily for less than 2 years

Reviewed November 2024

What Every Facilities Manager Needs!

A lot better than our previous CAFM system, due to a more customised notification system but more importantly great support from Expansive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The dashboard layout, very easy to use. The internal maintenance dashboard to track jobs and costs. Expansive makes commutations with contractors easy and very manageable

Cons:

To reply on support to make any changes to the dashboard

Reasons for choosing Expansive

We felt that Fixflo was an off the self product with limited customisation and due to our portfolio we needed a system that could be adapted to our requirements

Reasons for switching to Expansive

The notification system in Mainteno is poor resulting in missing jobs, SLAs and contractor notes

Vendor Response

Thank you for your support and kind comments Jay. We look forward to our continued partnership.

Replied November 2024

Hayley G.

Verified reviewer

Child Day Care Services

51-200 employees

Used daily for less than 12 months

Reviewed October 2024

Expansive - Busy Bees user 2024

Once all information was imputed and we started using the system, we was able to work alongside expansive to add and make changes to suit our business, Expansive has enabled us to streamline our requirements to suit our business, for all and provide real time communication.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Expansive has helped our company to streamline Statutory Compliance, PPM services and reactive services, to have real time viewing of open jobs and 360 communication with our center's and service providers to have complete visibility on all works and status of each job raised.

Cons:

Preparing all the data to be uploaded before scheduled start date took a while to double check but this enable all data being added was correct and had the ability to change afterwards if needed.

Reasons for switching to Expansive

We needed a system that could grow with our business and required a system to be able to invert face over multiple platforms, we needed functions to simplify invoicing and see all linked works orders.

Vendor Response

Thank you for your support and partnership. There's plenty more to come and we're excited to continue our journey together.

Replied October 2024

Megan C.

Verified reviewer

Individual & Family Services

501-1000 employees

Used daily for less than 2 years

Reviewed October 2024

Positive move to Expansive.

Enjoy using expansive it's really easy to use and if we do have any issues we report to the support team who respond quickly to try and resolve for you. It has been a positive move across from our old system for not only reactive jobs but quote and pre planned works also.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

easy to navigate through, the dashboard helps to see where you are with what jobs you have open and also expansive helps you have control over costs on jobs.

Cons:

sometimes it can run a bit slow but think that might just be when dealing with a high volume of jobs or when working at home.

Reasons for switching to Expansive

the system was too basic and it didn't fulfil our needs with contractors we were using, managing costs on jobs, giving us the notifications we needed.

Vendor Response

Thanks Megan, great to hear this and thanks for your support. By the way, although our system rarely drags, we're working on some enhancements to make it lightning quick ⚡️

Replied October 2024

Hira S.

Verified reviewer

Education Management

501-1000 employees

Used weekly for less than 12 months

Reviewed October 2024

Expansive Review

I don't use the system as much as the regional teams, but for what I have been using it, its been very helpful.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

That the system is very interactive, there are multiple ways to track a job which is very helpful.

Cons:

Every actions goes up as Work order, it would be nice to have option to upload a separate action list which can be monitored internally without adding up to the work orders.

Reasons for switching to Expansive

No user friendly enough, the system was very clunky.

Vendor Response

Thank you Hira for your positive feedback. There's certainly some things we can do to support your action list. Let's catch up soon.

Replied October 2024

Kevin S.

Verified reviewer

Health, Wellness and Fitness

501-1000 employees

Used daily for less than 6 months

Reviewed November 2024

A CAFM system for the new ages

nothing has been too much effort, the guys have been a dream to work with

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

the setup has been so easy an simple to do, our onboarding project manger has been fantastic to work with

Cons:

I havent found anything which i am not happy with yet.

Reasons for choosing Expansive

speed of implementation, cost and user friendly system

Vendor Response

Thank you for your kind words Kevin, our partnership means a lot to us and we're looking forward to a long fruitful relationship.

Replied November 2024

Mervyn H.

Verified reviewer

Non-Profit Organization Management

501-1000 employees

Used weekly for less than 2 years

Reviewed December 2023

CAFM for animal charity

Positive. The team have been great at helping us set up what feels like a custom made product.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It was well costed compared to other similar products on the market, highly customisable to suit our needs clearing away some sections we did not require which keeps the dashboard specific to us, Staff at expansive are helpful and not sales driven, the product is complete and you don't need to buy expensive bolt-on's to open functionality. The training tutorials are very helpful and will reduces the time and challenges when launching to new people.

Cons:

They system (as yet) doe not allow you to email Directly from outlook into it to raise a work order or respond to a job notification.

Reasons for switching to Expansive

It was not a facilities specific product and could not handle the compliance very well, site set up data was limited, Asset management was a an expansive bolt-on and document storage was not available.

Vendor Response

Thank you Mervyn, you and the team are a joy to work with and we look forward to strengthening our relationship and driving your strategy on in 2024 💪

Replied January 2024

Richard H.

Verified reviewer

Logistics and Supply Chain

5001-10000 employees

Used daily for less than 6 months

Reviewed November 2024

CAFM, Partnernof choice

The journey as been made easy because of the team, [sensitive content hidden] is customer orientated and listens carefully, great team👍

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The adaptabilty, customization and the user experience, with the power to performance manage the suppliers was impressive but also many more key features that drew me to Expansive

Cons:

There was nothing to dislike, i was impressed with Expansive

Vendor Response

Thank you Richard for your partnership and support. We look forward to the future with you!

Replied December 2024

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