Nonprofits, churches, and faith-based organizations use Aplos to manage their finances and donor relationships. The software serves a diverse range of organizations, from small local charities to larger nonprofits, with features that accommodate both basic bookkeeping needs and complex fund accounting requirements. Most users are small organizations seeking comprehensive financial management tools.

Aplos provides secure payment processing through its cloud-based platform, offering PCI-compliant transactions for online donations and payments. The system includes robust security features, encrypted data transmission, and automatic fraud detection. Organizations can safely accept various payment methods, including credit cards, ACH transfers, and mobile payments while maintaining detailed transaction records and generating automated receipts.

Aplos combines nonprofit accounting, donor management, and fundraising tools in one integrated platform. Organizations can track multiple funds, manage donor relationships, process online donations, and generate custom financial reports. The software includes comprehensive features for budgeting, event registration, membership management, email marketing, and maintaining complete financial transparency across all organizational activities.

Can Aplos do payroll?

Aplos provides basic payroll features, including payroll expense tracking, reporting, and fund allocation across different programs and departments. While it doesn't offer full-service payroll processing, organizations can integrate Aplos with dedicated payroll services. The software helps track employee hours, manage payroll expenses, and generate necessary tax documentation for nonprofit organizations.

Is Aplos software cloud-based?

Yes, Aplos operates entirely in the cloud, allowing users to access their financial data and donor information from any device with an internet connection. The cloud-based system enables real-time updates, automatic backups, and seamless collaboration between team members. Users don't need to install or maintain any software locally.

Updated April 4, 2025 at 7:11 AM

Aplos 2026: Benefits, Features & Pricing

Written by Eduardo Garcia

Content Analyst

Edited by Caroline Rousseau

Senior Editor

Wondering if Aplos is right for your organization?

Our Nonprofit Accounting Software selection experts can help you in 15 minutes or less.

On this page

Our Summary
Pricing and Plans
Features
Integrations
Key Sentiments
User Reviews
Frequently Asked Questions

Our Summary

Aplos

4.5

(182)

Pros:

Customer service
Reporting capabilities

Cons:

Unclear navigation
Missing accounting functions

Pricing

Starting at $79.00 per month

What is Aplos:

Aplos is cloud-based financial software built for nonprofits and faith-based organizations. It combines fund accounting, donor management, and online giving tools in one platform. The software tracks funds, manages donor relationships, processes donations, and creates financial reports while maintaining compliance.

Why we like Aplos:

With a 4.5/5 rating from 181 reviews, Aplos excels in customer support (4.6/5) and ease of use (4.4/5). Users praise its fund accounting capabilities for tracking multiple funds with customized charts. The integration between accounting and donor management makes it valuable for organizations needing both features.

Who should use Aplos:

Aplos is suitable for small to midsize nonprofits and religious organizations, with most users (54%) having 2-10 employees. It's perfect for organizations needing fund accounting with donor management, remaining simple for volunteer bookkeepers while offering advanced features.

Aplos Screenshots

Aplos Overview

Aplos is a dedicated accounting solution engineered specifically for the unique financial demands of nonprofit organizations. We understand the complexities of managing restricted funds, grants, and diverse revenue streams while upholding transparency and regulatory compliance. Our platform provides precise tools for fund tracking, allowing your organization to clearly see how every dollar is allocated and utilized according to its intended purpose. Effortlessly generate comprehensive, auditor-ready financial reports that adhere to nonprofit accounting standards (like FASB...

Aplos Pricing and Plans

Starting price: $79.00 per month

Free Trial

Free Version

Lite

$79.00

flat rate, per month

Plan includes:

Donation Tracking
Event Registration
Financial & Giving Reports
Fund Accounting
Online Giving Forms

Core

$129.00

flat rate, per month

Plan includes:

Accounts Payable & Receivable
Budgeting
Donation Tracking
Event Registration
Financial & Giving Reports
Fund Accounting
Online Giving Forms
Partner Integrations
Pledge Tracking
Recurring Transactions

Advanced

Pricing available upon request

Plan includes:

Accounts Payable & Receivable
Budgeting
Budgeting by Fund
Campaign
Department Budgeting & Reporting
Donation Tracking
Event Registration
Financial & Giving Reports
Fixed Asset Tracking
Fund Accounting

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Our Analysis of Aplos's Pricing Plans

We've carefully analyzed Aplos' nonprofit accounting software pricing plans to help you determine the best fit for your organization's needs and budget. Each plan offers a unique set of features and benefits, and we've outlined the key aspects to consider when making your decision. Aplos provides three main pricing tiers: Lite, Core, and Advanced. Whether you're a small nonprofit just starting out or a larger organization with more complex f...

inancial management requirements, understanding the advantages and limitations of each plan is essential for selecting the right solution. **Lite plan** The Lite plan is perfect for small nonprofits or those just starting their journey. At $79 per month, it offers essential features like fund accounting, donation tracking, online giving forms, financial and giving reports, and event registration. It can be tried out for free for 15 days before any commitment. **Pros:** - **Budget-friendly:** The Lite plan provides core nonprofit accounting functionalities for nonprofits with limited needs. - **Essential features included:** Manage your organization's finances and donations effectively with the included features. **Cons:** - **Limited advanced features:** The Lite plan may not include some advanced features needed by larger nonprofits. - **No mention of user limits:** It's unclear if there are any restrictions on the number of users or transactions allowed. **Core plan** The Core plan, at $99 per month is designed for growing nonprofits that require additional functionality. It includes all features from the Lite plan, plus budgeting, accounts payable and receivable, recurring transactions, pledge tracking, and partner integrations. **Pros:** - **Expanded feature set:** The Core plan offers a more comprehensive set of tools to manage your nonprofit's financial operations. - **Supports growth:** This plan's additional features, such as budgeting and pledge tracking, can accommodate the needs of growing organizations. - **Integrations available:** Connect with partner applications to streamline your workflow and enhance productivity. **Cons:** - **Higher monthly cost:** The Core plan is more expensive than the Lite plan, which may strain the budget of smaller nonprofits. - **Still may lack some features:** Depending on your organization's specific requirements, the Core plan might not include all the necessary features. **Advanced plan** The Advanced plan, starting at $189 per month, is tailored for nonprofits with more complex financial management needs. It includes all features from the Core plan, plus advanced capabilities like budgeting by fund, project campaign, or department budgeting and reporting, fixed asset tracking, and income and expense allocations. **Pros:** - **Robust feature set:** The Advanced plan offers a wide array of tools to handle intricate financial management tasks. - **Customizable:** Aplos provides personalized solutions to meet your organization's unique requirements. - **Scalability:** This plan can support the needs of larger nonprofits with more sophisticated accounting demands. **Cons:** - **Steep starting price:** At $189 per month, the Advanced plan may be cost-prohibitive for many nonprofits. - **Requires a quote:** To get accurate pricing for your organization, you'll need to request a personalized quote from Aplos. **Free trial** Aplos offers a 15-day free trial for the Lite and Core plans, allowing you to explore the platform's features and capabilities without any upfront costs or commitments. No credit card is required to sign up for the trial. You can request a demo for the Advanced plan. **Conclusion** Aplos offers a range of pricing plans designed to cater to the diverse needs of nonprofit organizations and churches. By carefully considering the unique requirements and financial constraints of each organization, Aplos has crafted a pricing structure that ensures accessibility and value for all. **For smaller nonprofits and churches:** The Lite plan, priced at $79 per month, provides a solid foundation for financial management. With features like fund accounting, donation tracking, and online giving forms, this plan empowers organizations with basic needs to streamline their operations. As the organization grows, the Core plan, at $99 per month, offers additional functionality such as budgeting and accounts payable and receivable, ensuring a smooth transition to more complex financial management. **For larger and more established organizations:** The Advanced plan, starting at $189 per month, is a comprehensive solution that goes beyond the basics. With advanced features like budgeting by fund, project campaign or department budgeting and reporting, and fixed asset tracking, this plan is designed to handle the intricacies of larger-scale operations. The customizable nature of the Advanced plan ensures that each organization receives a tailored solution that aligns perfectly with their specific needs. When selecting the most suitable pricing plan, nonprofits and churches should carefully assess their current financial management requirements, projected growth, and available resources.

Compare Pricing

Compare pricing across our most frequently recommended Nonprofit Accounting products.

Software options

Starting price*

User rating

MIP Accounting

$0.01

4.11(69 reviews)

recommendations

MonkeyPod

$167.00 per month

4.77(100 reviews)

recommendations

AccuFund Accounting Suite

$2,995.00 one time

4.32(44 reviews)

recommendations

Blackbaud Financial Edge NXT

$0.01 per year

4.21(164 reviews)

recommendations

Fund EZ

$140.00 per month

4.42(25 reviews)

recommendations

*Defined as the price above any available free plan

Aplos Features

Drawn from insights across 182 verified reviews, we've outlined Aplos's best and worst rated features and how they stack up against the average rating.

Aplos's score

Category average

Aplos's Best Rated Features

For Nonprofits

4.67

4.50 category average

Income & Balance Sheet

4.63

4.56 category average

Budgeting/Forecasting

4.50

4.09 category average

Aplos's Worst Rated Features

Member Database

3.75

4.44 category average

Payment Processing

4.0

4.41 category average

Billing & Invoicing

4.09

4.13 category average

Popular features found in Nonprofit Accounting
Accounts Payable
Accounts Receivable
Bank Reconciliation
Financial Reporting
For Nonprofits
Fund Accounting
More features of Aplos
Access Controls/Permissions
Accounting
Accounting Integration
ACH Payment Processing
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
API
Asset Tracking
Audit Trail
Billing & Invoicing
Budgeting/Forecasting
Built-in Accounting
Campaign Management
Cash Flow Management
Cash Management
Chart of Accounts
Check Printing
Child Check-in
Client Portal
Collaboration Tools
Committee Management
Communication Management
Contact Database
Contact Management
Contribution Tracking
Credit Card Processing
CRM
Customer Database
Customizable Branding
Customizable Fields
Customizable Forms
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Document Storage
Donation Management
Donation Tracking
Donor Management
Dues Management
Electronic Payments
Email Management
Email Marketing
Email Reminders
Email Templates
Event Management
Event Scheduling
Event Ticketing
Expense Tracking
Fee Management
File Sharing
Financial Analysis
Financial Management
Fixed Asset Management
For Religious Organizations
For Schools
For Small Businesses
Fund Management
Fundraising Management
General Ledger
Income & Balance Sheet
Invoice Creation
Invoice Management
Invoice Processing
K-12
Member Communication
Member Database
Member Directory
Member Portal
Membership Management
Mobile Access
Mobile Giving
Multi-Currency
Multi-Location
Multiple Projects
Online Forms
Online Giving
Payment Processing
Payroll Management
Personalization
Pledge Management
Profit/Loss Statement
Project Accounting
Project Costing
Real-Time Analytics
Real-Time Data
Real-Time Reporting
Receipt Management
Recurring Giving
Registration Management
Reminders
Remote Access/Control
Reporting/Analytics
Reporting & Statistics
Role-Based Permissions
Small Group Management
SMS Messaging
Summary Reports
Third-Party Integrations
Transaction History
Transaction Management
Volunteer Management
Website Integration
Website Management

Aplos Integrations

Based on 182 verified reviews, we've identified products most frequently integrated with Aplos.

Keela

Integration rated 4.0 from 1 review

Raisely

Bloomerang

Aplos Key Sentiments

We analyzed 182 verified reviews for Aplos to find out what actual users really think.

Most Positive Sentiments

Customer service

79% Positive

13% Neutral

8% Negative

Users consistently praise Aplos for its excellent customer service, noting quick response times and helpful support. They appreciate the knowledgeable and professional assistance provided by the customer support team. Additionally, reviewers highlight the availability of helpful webinars and resources for resolving any issues.

Fund accounting

58% Positive

32% Neutral

9% Negative

Users find Aplos user-friendly, making it accessible even for those without an accounting background. They appreciate the fund-based accounting feature, which simplifies tracking various donations and expenses. Additionally, reviewers highlight that Aplos avoids technical accounting terminology, making it easy to understand and use.

Donor management

52% Positive

36% Neutral

11% Negative

Users value Aplos for its effective donor management features, including donor communication and online giving. They find the donor database easy to maintain and appreciate the integration with platforms like PayPal for electronic donations. Additionally, reviewers highlight the ease of tracking and managing donor information.

Least Positive Sentiments

Bank integration

29% Positive

29% Neutral

41% Negative

Users report challenges with Aplos' bank integration, citing issues with managing banking aspects and integration accuracy. They also express the need for payroll integration, which is currently lacking. Additionally, reviewers mention the time investment required to learn the system and ensure correct account integration.

Budget management

40% Positive

35% Neutral

25% Negative

Users find Aplos' budgeting capabilities useful for presenting budgets to boards and analyzing expenses. They appreciate the affordability of the software and its ease of use. However, some reviewers mention the lack of capacity to create and maintain budgets, especially for small charities, and the inability to import budgets.

Reporting

40% Positive

44% Neutral

16% Negative

Users appreciate the flexibility and customization options available in Aplos' reporting features. However, some reviewers find the customization options limited and the reporting process occasionally confusing. They also mention the need for more intuitive and detailed reporting capabilities to better meet their needs.

Aplos User Reviews

Overall Rating

4.5

Ratings Breakdown

63%

27%

Secondary Ratings

Ease of Use

4.4

Value for money

4.4

Customer support

4.6

Functionality

4.2

Jeffrey J.

Verified reviewer

Financial Services

2-10 employees

Used monthly for less than 12 months

Review source

Reviewed December 2021

great improvement over prior system and failed go-live

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Like the pure fund accounting which was not in our prior system. Like that this is SaaS and not software we need to purchase. Compared against another ChMS we attempted to implement this is a hands down better solution.

Cons:

There is nothing that I like least. The implementation did take a little longer but it was complete and we needed to convert years worth of data. And since v5 was a mess it is understandable.

Reasons for choosing Aplos

the pure fund accounting helped convince us.

Reasons for switching to Aplos

End of road for v5 and we attempted ShelbyNext...and failed

Fred D.

Verified reviewer

Civic & Social Organization

11-50 employees

Used weekly for more than 2 years

Review source

Reviewed September 2025

Retired CPA and Treasurer for Greystone Foundation.

I was introduced to Aplos about eight years ago when I became my churches treasurer. Four years ago I relocated and was asked to take over the treasures position for a local foundation. The foundation was using a software which was not designed for the services it provided, so I brought in Aplos. It has worked very well for the foundation.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We use Aplos for our foundations accounting and bookkeeping and it works very well for us. It is easy to navigate and provides all the accounting reporting we need. For the money you really cannot beat Aplos.

Cons:

I cannot think of anything I do not like about Aplos. I have incorporated it to two organizations I am involved with.

Reasons for choosing Aplos

Best Value for the money. I had used Quickbooks, Sage and Aplos before and felt it was the best selection for the Foundation.

Stephanie H.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for less than 2 years

Review source

Reviewed January 2019

Easy to Use Software for Non profits

I really liked the software and the compatibility to link it with your bank account. This software actually does assist with mailing out info to donors and setting up recurring donations etc.

Ratings Breakdown

Ease of use

Functionality

Previously 5

Pros:

I liked the ease of use and the fact that you could chat with representatives to assist with any questions. They also provided free webinars often to assist with fundraising tactics and other things.

Cons:

Well if you utilize their promotions it is affordable but if not it can be a little costly for a starting non profit.

Brittany G.

Verified reviewer

Medical Practice

2-10 employees

Used weekly for less than 12 months

Review source

Reviewed September 2025

Thankful for Aplos

Overall I'm glad we switched to Aplos! It's been great. My board likes the reports, I like the ease of use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Makes nonprofit accounting easier and more intuitive for people new to accounting in general and nonprofits in particular.

Cons:

The report names don't always match what my accountant asks me for so I have to do some digging to figure out what the equivalent report in Aplos is.

Reasons for switching to Aplos

Looking for something that was intended for nonprofits first.

Dina R.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for less than 2 years

Review source

Reviewed December 2023

Great Product for Non Profits!

Great. We love Aplos and it solved a lot of problems we were having before we finally found it!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

So easy and intuitive to use and they have free customer service so you can always get help.

Cons:

No grant management system and no auction software.

Reasons for switching to Aplos

We hated NetSuite. For everything we love about Aplos, we felt the exact opposite about NetSuite. It was NOT meant for Nonprofits!

Rod B.

Verified reviewer

Non-Profit Organization Management

2-10 employees

Used daily for less than 12 months

Review source

Reviewed November 2023

Great Fund Accounting Product integrated with a weak CRM

Love / hate. Great for the accounting side, frustrating on CRM side

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fund accounting product. It works well, but can use some more reporting flexibility

Cons:

The CRM platform was added to this fund accounting system. Great idea, but obviously not designed by anyone that has actually done donor management. A good example is there is NOT an easy way to produce an acknowledgement letter for a donation or invoice(pledge) payment. CRM 101?

Reasons for choosing Aplos

It is an integrated fund accounting system and CRM

Reasons for switching to Aplos

Trying to get something more simple to process and track donations while maintaining donor contact management.

Steve T.

Verified reviewer

Religious Institutions

2-10 employees

Used daily for less than 2 years

Review source

Reviewed March 2023

Easy to use software that works

This past year (our first year with Aplos) has been the best year of my so far 6 year journey as Church Treasurer.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fact that I have never been trained as an accountant, combined with this software's ability to teach me as I use it, makes a sometimes thankless and daunting task something I can look forward to.

Cons:

I wish that the expense account info would print on the checks 2nd and 3rd part automatically. This is especially important for payroll. There's no way a small church can afford to pay another vendor to handle payroll, but it's vital that any pay check I issue contain info on the amounts deducted (social security, state and federal taxes, etc) be printed on parts 2 and 3 of the business check. Aplos currently does not do this while even Quicken does at much less cost.

Reasons for choosing Aplos

Aplos is created for fund accounting and specifically works superbly with typical church accounting.

Reasons for switching to Aplos

There are issues with Quicken that limit it's ability to preserve an unalterable history.

Brent A.

Verified reviewer

Religious Institutions

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed October 2023

Aplos Great Product Unfortunately Overpriced

It started out great, but we left Aplos not because they have a bad product but because they priced themselves out of the market. Raising prices 300% in a year. We found another solution with equal service at significantly lower cost.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We started on Aplos for the accounting features. It was easy to setup and matched the way we did accounting at our church. It was easy to make entries, and record donations all in one place. Customer service was great.

Cons:

Over time features were gradually removed or moved to higher and higher priced tiers. Budgets, have to pay more. Want more users pay more. More contacts pay more. They added more and more features that were of no use to our church and kept raising the cost.

Reasons for choosing Aplos

Aplos used fund accounting and could be setup like we did our accounting much easier than other applications.

Crystal K.

Verified reviewer

Religious Institutions

2-10 employees

Used daily for more than 2 years

Review source

Reviewed April 2022

Aplos is a lifesaver!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that there is great customer support and easy to understand tutorials and instruction. The team there is always helpful, quick to respond, and so patient and kind. Although I can find the help I need online most of the time, I like to talk to a real person on chat or on the phone.

Cons:

There are so many types of reports for a newbie to understand that sometimes it can be a little bit overwhelming.

Reasons for choosing Aplos

Pricing, customer service, appropriate amount of bells and whistles. No prior reports of getting hacked. The last one, especially in this day and age was very important to our church!

Reasons for switching to Aplos

We had a company that was out of state helping manage our finances. They were not able to produce answers in real time for us and the systems they were using were old and slow, bogged down with unnecessary details and hard to decrypt the meaning of the data. Aplos is easy to read, user friendly and they have great customer service for when I'm not sure what to do!

Terri J.

Verified reviewer

Religious Institutions

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed May 2025

An Easy Church Software

I have had contacts with customer service. The ones I have been in contact with have always been helpful and accommodating.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is easy to use. It has a lot of features available for use, and the screen is not cluttered with a lot of unnecessary items.

Cons:

While a lot of features are good for larger companies or churches, a lot of small churches may not use all of them. I wish they had smaller packages available for churches that does not need all of them.

Showing 1 - 10 of 182 Reviews

See All Reviews

Aplos FAQs

Who uses Aplos?
Nonprofits, churches, and faith-based organizations use Aplos to manage their finances and donor relationships. The software serves a diverse range of organizations, from small local charities to larger nonprofits, with features that accommodate both basic bookkeeping needs and complex fund accounting requirements. Most users are small organizations seeking comprehensive financial management tools.
Is Aplos pay safe?
Aplos provides secure payment processing through its cloud-based platform, offering PCI-compliant transactions for online donations and payments. The system includes robust security features, encrypted data transmission, and automatic fraud detection. Organizations can safely accept various payment methods, including credit cards, ACH transfers, and mobile payments while maintaining detailed transaction records and generating automated receipts.
What does Aplos do?
Aplos combines nonprofit accounting, donor management, and fundraising tools in one integrated platform. Organizations can track multiple funds, manage donor relationships, process online donations, and generate custom financial reports. The software includes comprehensive features for budgeting, event registration, membership management, email marketing, and maintaining complete financial transparency across all organizational activities.
Can Aplos do payroll?
Aplos provides basic payroll features, including payroll expense tracking, reporting, and fund allocation across different programs and departments. While it doesn't offer full-service payroll processing, organizations can integrate Aplos with dedicated payroll services. The software helps track employee hours, manage payroll expenses, and generate necessary tax documentation for nonprofit organizations.
Is Aplos software cloud-based?
Yes, Aplos operates entirely in the cloud, allowing users to access their financial data and donor information from any device with an internet connection. The cloud-based system enables real-time updates, automatic backups, and seamless collaboration between team members. Users don't need to install or maintain any software locally.