Apicbase Restaurant Management 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Apicbase Restaurant Management

4.6

(35)

Pricing

Starting at €249.00 per month

About Apicbase Restaurant Management

Apicbase offers a cloud-based F&B Management Platform for inventory management and other back-of-house operations for foodservice businesses. Apicbase provides solutions for restaurant management, kitchen scheduling, inventory management, order processing, POS systems integration, and many more. Apicbase is used in +1000 sites by leading multi-outlet brands.

Apicbase Restaurant Management Screenshots

Apicbase Restaurant Management Pricing and Plans

Starting price: €249.00 per month

Free Trial

Free Version

Basic

€249.00

per feature, per month

No plan information available

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Apicbase Restaurant Management Features

Popular features found in Restaurant Management
Employee Management
Inventory Management
Kitchen/Menu Management
Online Ordering
Order Entry
Point of Sale (POS)
Real-Time Notifications
Reporting/Analytics
Sales Reports
Wait List Management
More features of Apicbase Restaurant Management
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
Allergen Tracking
API
Automated Scheduling
Barcode/Ticket Scanning
Billing & Invoicing
Catering Management
Cost Analysis
Cost Management
Cost Tracking
Customizable Branding
Customizable Reports
Customizable Templates
Data Import/Export
Delivery Tracking
Demand Forecasting
Dietary Analysis
Discount Management
Document Management
FDA Compliance
Food & Beverage Management
Food Costing
For Catering Businesses
Forecasting
Goal Setting/Tracking
Historical Reporting
Inventory Tracking
Labeling
Label Printing
Labor Cost Reporting
Meal Planning
Menu Planning
Mobile Access
Mobile App
Multi-Location
Nutrient Database
Nutrition & Allergen Management
Nutrition Analysis
Nutrition & Ingredient Labels
Offline Access
Order Management
Order Tracking
Performance Metrics
Personalization
Planning Tools
Price/Margin Management
Progress Tracking
Purchase Order Management
Purchasing & Receiving
Real-Time Analytics
Real-Time Data
Real-Time Reporting
Real-Time Updates
Recipe Management
Recurring Orders
Reminders
Reporting & Statistics
Sales Trend Analysis
Search/Filter
Secure Data Storage
Self Service Portal
Social Promotion
Stock Management
Supplier Management
Third-Party Integrations
User Management

Apicbase Restaurant Management Integrations

Lightspeed Retail

Deliverect

Xero

AFAS Software

Lightspeed Restaurant

Restroworks

See all 8 integrations

Apicbase Restaurant Management User Reviews

Overall Rating

4.6

Ratings Breakdown

66%

29%

Secondary Ratings

Ease of Use

4.5

Value for money

4.6

Customer support

4.9

Functionality

4.4

Have you used Apicbase Restaurant Management and would like to share your experience with others?

Verified

Reviewer

Hospitality

51-200 employees

Used daily for free trial

Review source

Reviewed December 2020

F&B Manager

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

To make it easier for me to do my job.

Cons:

It facilitates work and makes me a professional.

Melissa B.

Verified reviewer

Food & Beverages

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed November 2024

Great management tool

Very handy because it's a website and not a program to install. Easy to work on even when not at the company

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very efficient to use and nice overview of all the features

Cons:

Sometimes issues loading. When multiple users of our company are logged in, the site runs a bit slower

Reasons for switching to Apicbase Restaurant Management

The program support would end and we would no longer have help with issues and problems. For a program we use daily this was very important to switch

Vendor Response

Thanks for the kind words Melissa! We're looking into the loading issue you're facing as well.

Replied December 2024

Jan D.

Verified reviewer

Think Tanks

1001-5000 employees

Used weekly for less than 12 months

Review source

Reviewed April 2020

Almost there

I think the software has great potential, I would even be interested in buying stocks if I could, i believe in Apic Base. And the people I work with and am in contact with are very customer friendly and help and resolve all my issues. From [SENSITIVE CONTENT HIDDEN] and everybody in between

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is very clever and can follow most of the frills and needs to satisfy most of our colleagues in the accounting and operational level. The ease of starting and making big changes with the excel import and exports.

Cons:

There are quit a few function and fields that would be a lot easier if a lot more options/choices could be filled in with personal choice text, instead of making new boxes, and having to leave the old ones not used. Lot of functions could and should be attached to authority, so we can switch them of or on depending user or library user. It would also give more control and ease of use depending the needs of the company.

Reasons for switching to Apicbase Restaurant Management

I was told Oscar is a software at the end of its life.

Mischa G.

Verified reviewer

Hospitality

11-50 employees

Used daily for less than 2 years

Review source

Reviewed December 2019

Great product with continues developments and multi language

I used this program as a solution for foodcost savings on several occasions. Created great training tools for staff with this software with the step by step procedures and pictures. Create costed menu's on demand for several companies by simply uploading their price data with excel and therefore reduced the time I was spending on calculating. Also updated the menu engineering on a weekly basis with the data from the POS integrated.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I have been using this software in several hotels and restaurant and use it myself as well for the School I am teaching at. The software is continually developing and becomes more and more complete. The ease of use becomes evidend when I implement the system in a Hotel or restaurant and the time it takes me to teach the staff is minimized by the logic the program has. Below my Pros one by one * This software is easy to use and even easier to teach others to use it. * The databases are easy to transfer through up-loadable csv files which also makes it easy to ensure your data is is correct and it saves you time with switching back and forth on screens. * Amazing multi language options which makes it possible to translate not only your ingredients but also the directions. *The step by step option in this software makes it eay to train staff on how to mcreate dishes *The Apicbase studio is a great tool (and toy) for chefs to get the perfect picture all the time *It is easy to customize your version of Apicbase thru customization and creation of custom fields that allows you also to filter out your data. * Multiple databases at hand for nutritional value and allergy adding is another tool which is mandatory these days and Apicbase fulfills all of them, plus the data is exportable so you will not have to go through this process every time. * Multiple packaging per ingredient and multiple suppliers per ingredient makes it also easy to analyse your stock.

Cons:

There are not a lot of cons, but if I have to mention something the following applies: * As they are in development face the production module is not active yet (but soon will be)

Reasons for choosing Apicbase Restaurant Management

The nutritional values is better defined in Apicbase and the multi language is also more complete.

Reasons for switching to Apicbase Restaurant Management

Birchstreet recipe module tends to be very overwhelming and hard to use for the end user. Apicbase is the way forward. as they are developing continuously and I expect them to surpass Birchstreet even on the procurement side as well.

Vendor Response

Hi Mischa, thanks for your thorough review. The entire team here at Apicbase is happy to have you as a satisfied user on the platform and really enjoy working with such an expert in the field. Looking forward to get your feedback on the development module soon!

Replied December 2019

Francesco A.

Verified reviewer

Restaurants

201-500 employees

Used daily for less than 2 years

Review source

Reviewed November 2024

Apicbase : Pro's & Cons

Great tool to keep track of orders, deliveries, inventory, order lists and assortment that can be ordered. On the bad side, it gets really frustrating when small bugs or connection problems happen, making sometimes whole lines of reports being useless due to corrupted data.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Highly customizable, easy to use once it's running for things such as : ordering, receiving, counting inventory.

Cons:

Complicated to setup, bugs and connection problems within suppliers and POS

Vendor Response

Thanks for the review Francesco. Your feedback has also been shared with our engineering team to make sure we're always improving.

Replied December 2024

Noah C.

Verified reviewer

Food & Beverages

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2021

Revolutionary for Our Business

We have had a great experience with ApicBase. Highly recommend for all food service, restaurant, catering, etc. businesses.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Our company operates food services in correctional facilities, which is a unique niche. ApicBase has created software that fits ALL of our specific needs because the software is so dynamic. It's also user-friendly. It took me about 2-3 weeks to learn it and use it daily as we do. We are very pleased and thankful for how ApicBase has changed our operations for the better, helping us manage our expenses and raise our profitability.

Cons:

No cons so far. ApicBase is still growing and adding features, which is great.

Reasons for choosing Apicbase Restaurant Management

The customer service was second to none.

Vendor Response

Thanks for the kind words Noah! We'll make sure we keep adding those features you love ;)

Replied October 2021

Anneleen C.

Used daily for less than 12 months

Review source

Reviewed April 2018

Really helps me to create and adapt recipes in no time and gain insights in my food cost.

It's saves time in the kitchen and you get to manage your kitchen in a second. The system covers all aspects that I need to manage.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I like most about this software is the easy user experience. Every button is self explanatory and all features are there for a reason. If something is not clear straight away, I can alway have a look at the large support page where everything is explained in detail or contact the support team. I feel like their customers are really their priority and they would do anything to please them. The software allows me to collect my existing recipes or to create new recipes easily. Thanks to the hardware combination, it's really easy to add a picture with every step of the recipe. This way, it's easy to turn the recipe sheet from words to images. The APIC Kitchen Manager also gives great insights in food cost calculations and even calculates the ideal selling price for the margin I want to achieve.

Cons:

It might take some time to transfer all your existing recipes into the software, but the team helps you transitioning. Also, after spending a little bit of time on the transition, it saves you a lot of time afterwards.

Martyn L.

Verified reviewer

Retail

5001-10000 employees

Used daily for more than 2 years

Review source

Reviewed February 2021

Fast and effective, cloud based recipe software

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Instant link between studio and software, enabling tagging of photos for navigation and searching, as well as the ability to animate, create GIF and step by step recipe detail. Customisable recipe cards and the ability to insert QR codes to link to the recipe is also invaluable

Cons:

IOS use has become tricky recently, losing the ability to search. Would like the ability to scale recipes by a percentage of an ingredient

Stefan C.

Verified reviewer

Food & Beverages

11-50 employees

Used weekly for less than 2 years

Review source

Reviewed February 2021

Simple to use but powerful software solution

We use this software to develop new dishes and menus, manage ingredient list and supply chains. Training material is all create on here and exported out.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

User friendly, it's easy to use on a daily basis. Importing and exporting bulk data works well. Most of all, the system is good for creating photographic step-by-step training material - this is something I haven't found elsewhere.

Cons:

Not much to complain about. It can be a bit complex to learn but customer support is great so this is overcome quickly.

Reasons for choosing Apicbase Restaurant Management

It's a visual platform - made for photographic recipe cards and training material. For us, this was hitting 2 birds in one stone as we use it for developing and costing recipes AND for managing training material.

Reasons for switching to Apicbase Restaurant Management

Initially for the photographic training material (recipe card) functions. Now we're very happy with the software and use it a lot.

John K.

Verified reviewer

Hospitality

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed April 2020

Awesome Product.