Adaptive 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Adaptive

5.0

(36)

Pricing

Starting at $499.00 per month

About Adaptive

Adaptive is the most powerful financial management tool for the construction sector, interfacing seamlessly with your financial systems to automate invoicing, billing, and project financial analysis. Harness artificial intelligence to streamline processes, from automated receipt capture to real-time budget monitoring. Adaptive also allows on-site teams can instantly allocate costs, visualize real-time estimated vs. actual reports, and maintain up-to-date vendor compliance docs, all while ensuring secure and swift bookkeeping.

Adaptive Screenshots

Adaptive Pricing and Plans

Starting price: $499.00 per month

Free Trial

Free Version

Basic

$499.00

flat rate, per month

Plan includes:

Unlimited users
Unlimited projects
Unlimited payments
Unlimited support

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Adaptive Features

Popular features found in Bookkeeper
Accounts Payable
Accounts Receivable
Bank Reconciliation
Billing & Invoicing
Expense Tracking
General Ledger
More features of Adaptive
Access Controls/Permissions
Accounting
Accounting Integration
ACH Payment Processing
Approval Process Control
Audit Trail
Billing Portal
Bookkeeping Services Integration
Budget Control
Budgeting/Forecasting
Budget Tracking
Cash Flow Management
Cash Management
Categorization/Grouping
Change Order Management
Commercial
Compliance Management
Compliance Tracking
Contractor Management
Customizable Invoices
Customizable Reports
Data Import/Export
Document Management
Document Storage
Electronic Payments
Estimating
Financial Analysis
Financial Management
For AEC Industry
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Job Costing
Job Tracking
Mobile Access
Mobile Payments
Online Invoicing
Payment Processing
Payment Reconciliation
Project Billing
Project Tracking
Purchase Order Management
Purchasing & Receiving
Real-Time Data
Real-Time Reporting
Receipt Management
Reminders
Reporting/Analytics
Reporting & Statistics
Self-Service Reporting
Spend Management
SSL Security
Subcontractor Management
Third-Party Integrations
Time & Expense Tracking
Transaction History
Vendor Management
Workflow Management

Adaptive Integrations

QuickBooks Online

Integration rated 4.8 from 14 reviews

Adaptive User Reviews

Overall Rating

5.0

Ratings Breakdown

97%

Secondary Ratings

Ease of Use

4.9

Value for money

4.9

Customer support

5.0

Functionality

4.9

Caitlin B.

Verified reviewer

Accounting

11-50 employees

Used daily for more than 2 years

Review source

Reviewed January 2026

Adaptive helps us deliver better results — faster

Our clients used to struggle with manual cost tracking, billing delays, and compliance. With Adaptive, we’ve automated all of that. Job costing is real-time, draws are quick, and lien waivers are built into the flow. It’s improved our service, boosted productivity, and helped us scale without compromise.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We love the seamless integration with QuickBooks online as well as the two way sync that really helps with everything we need for our clients. The team is amazing to work with and so easy to get a hold of. It's our favorite product to work with for all of our clients and they love it to.

Cons:

We haven't had any issues using Adaptive and will continue to be using it with all of our clients because it is such a valuable software.

Priscila S.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Review source

Reviewed January 2026

If you manage cost-plus jobs or multiple brands, this is the tool

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

“Adaptive helped us roll four construction businesses into one clean system. Our team can now pull together complex draw packages with a few clicks — even when a job has 100+ bills. We saved hours of manual work, improved accuracy, and didn’t need to grow our back office. The ROI showed up immediately.”

Cons:

Not a thing, great software overall. Very useful for project budgeting, and invoicing. I strongly recommend

Reasons for switching to Adaptive

The finance and accounting part of it. It was not very user friendly.

Adam M.

Verified reviewer

Construction

2-10 employees

Used daily for less than 12 months

Review source

Reviewed February 2024

8 Month User

Very positive. Great and fast support. Enhancements regular.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Workflow Approvals and Cost Code Accounting Accuracy

Cons:

Cost - I find it expensive compared to full service construction project management software

Chris A.

Verified reviewer

Accounting

11-50 employees

Used daily for less than 2 years

Review source

Reviewed October 2023

Must-have augment to your project software - also stands on it's own for financial management

Really innovative financial tools that are super easy to use. Great customer service (although I don't need it much because the software is quite intuitive). New and thoughtful features that obviously consider the pain builders feel with the challenges of construction accounting.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Adaptive is hyper focused on solving a critical and neglected issue with construction finance: smart and efficient day-to-day bookkeeping. Collecting cost transaction info- check. Paying bills easily via ACH - check. Tracking budget vs. actual and syncing beautifully with Quickbooks - check. The BIG SHOWSTOPPER with Adaptive though is the quick invoice/draw creation process. I can create a draw including all cost backup (i.e. images of bills and receipts) literally in under a minute. This used to take maybe an hour for really big invoices/draws, and for sure 10-20 minutes on smaller invoices/draws. Huge time savings. Big gains in reporting.

Cons:

I hope to see some more development around A/R payment collection (actually collecting customer payments via the app) and around predictive budgeting (helping predict project financial outcomes mid-project).

Reasons for choosing Adaptive

Best in class automation of financial processes and reporting

Reasons for switching to Adaptive

I needed construction specific budgeting and A/P solutions. There are good A/P solutions out there but they don't cater to Builders' needs. There are good construction management softwares out there but they aren't dialed in enough on the financial side of things. It's great to have really good financial tools that I can bolt on to project management software.I am an expert in construction finance, having previously served as CFO of a large production builder and now running an accounting firm focused on the industry. We recommend Adaptive as an augment to tools like Buildertrend, CoConstruct, Buildtools, etc. or as a stand alone tool for those who aren't considering using the project management features of the bigger software packages.

Brooke C.

Verified reviewer

Construction

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2023

Easiest way to stay on top of the books

I really have enjoyed Adaptive. The ease of the software and the team has been great at being receptive to things we are working on or certain reports we need.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I used to spend hours upon hours tracking down receipts from employees and bills from subcontractors. Now, with Adaptive, me and my team just forward everything to the system and then all we have to do is review and approve. It keeps our books up to date on a daily basis, and we can run quicker reports to see everything at once.

Cons:

There is a lot of things coming up with future releases and it's hard to keep up with all the changes. They are good changes coming, but I haven't been able to keep up with them all.

Reasons for switching to Adaptive

Adaptive had the ability to process AP invoices as well as credit card receipts, where Abacus was only credit card receipts.

Mark W.

Construction

2-10 employees

Used daily for less than 2 years

Review source

Reviewed November 2023

Tranformative software upgrade

I'm more impressed at their INCREDIBLE customer service and efforts and passion about helping US as a construction firm. They CARE deeply that we succeed, make money and manage it seamlessly. This is a big sales tool as well when explained to not only our team but also our clients.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of use and accessibility to our entire team is a game changer. Everyone loves how simple it is to use and see at a glance what is happening. Its just so intuitive that even if you don't know what your doing your instinct leads you to the right thing because of how its laid out.

Cons:

That they were not around 20 years ago when I started!!

Reasons for switching to Adaptive

They were not updating their software and were ok with the status quo. Adaptive is constantly innovating and helping us solve our issues as they arise.

David S.

Verified reviewer

Construction

11-50 employees

Used daily for less than 12 months

Review source

Reviewed November 2023

Project financials put on auto-pilot

Very happy with the experience thus far. The team is more than willing to work with us on items that we feel could be done more efficiently and are very responsive to our requests and questions.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We moved all of our financial management from Buildertrend to Adaptive because of how much better, easier to use, and streamlined Adaptive is. The automated AP cuts the time required to manage bills from our subs and get people paid.

Cons:

I would like to see a client portal, but this is something they are working on

Reasons for switching to Adaptive

There were some critical areas of the BuilderTrend side of things we couldn't get full circle. We ARE still using Buildertrend for daily management, scheduling, daily construction logs, to do's, etc.. however we have moved all of the financial management into Adaptive and are very happy with the decision.

Hunter B.

Verified reviewer

Construction

2-10 employees

Used daily for less than 6 months

Review source

Reviewed October 2023

The cost plus draws save me days of work per month

Adaptive has proven to be a fantastic addition to our business. Has allowed us to cut out our accounting processes and paperwork and half . Our billing and invoicing has become a breeze with Adaptive. Adaptive has become a huge asset to our business and allows us to capitalize on our time and efficiency. Love Adaptive and can't speak highly enough.

Ratings Breakdown

Ease of use

Functionality

Pros:

I signed up for Adaptive because I loved how the automated bills and receipt capture would sync directly into my draws. Not only does the software produce a formatted draw in just a couple of clicks, but all transaction backup is included

Cons:

I have requested a few additional features, and they are working on them!

Reasons for choosing Adaptive

We chose Adaptive because of its ease of use and its intuitive software that does half the work for you.

Reasons for switching to Adaptive

Adaptive has allowed us to cut our bookkeeping time anon half and our billing processes have become simple

Kim M.

Verified reviewer

Construction

2-10 employees

Used daily for less than 6 months

Review source

Reviewed October 2023

Outstanding Financial Tool for Builders!

I was frustrated with Buildertrend's capabilities and switched to Adaptive to manage my financials. Adaptive's product is superior without a doubt, and their team continues to roll out new features that make it even better. With Adaptive I feel confident by books are up-to-date and accurate.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

There is a bunch of built-in automation and the interface is very clean. The intuitive nature of the product saves me hours of work each week. The search feature is incredible. Onboarding was simple and fast. The support team is responsive and knowledgeable.

Cons:

I want a lien waivers feature! I've been speaking with the founding team, and they are working on it.

Reasons for switching to Adaptive

I don't like Buildertrend's financial features. They are clunky and don't allow for customization.

Matt B.

Verified reviewer

Construction

2-10 employees

Used daily for more than 2 years

Review source

Reviewed January 2026

A must-have if you’re serious about scaling

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We build high-performance homes, and now our back office finally runs like one too. Adaptive helped us cut hours of manual work and build a system that scales as we grow. Everything’s automated, synced, and way more accurate. I only wish we’d made the switch sooner.

Cons:

Nothing, when they are items to improve, they are always responsive to feedback and implement new changes quickly!

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