VendSoft 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

VendSoft

4.9

(19)

Pricing

Starting at $19.99 per month

About VendSoft

VendSoft is a cloud-based management software designed to help vending machine businesses of all sizes streamline operations, optimize inventory, manage logistics operation and more.

It can calculate the optimal route to vending machine locations, track purchases, product critical levels, and expiry dates, allowing users to optimize stock levels and minimize waste. Additionally, the solution provides a reporting system that enables users to make informed business decisions by calculating sales tax, commissions, profit and loss and margins per product, machine and location.

VendSoft Screenshots

VendSoft Pricing and Plans

Starting price: $19.99 per month

Free Trial

Free Version

Starter

$19.99

flat rate, per month

Plan includes:

2 Users
30 Machines
Mobile App

Standard

$29.99

flat rate, per month

Plan includes:

10 With Telemetry
4 Users
60 Machines
Mobile App

Growth

$59.99

flat rate, per month

Plan includes:

120 Machines
20 With Telemetry
8 Users
Mobile App

Professional

Pricing available upon request

Plan includes:

240 Machines
30 With Telemetry
Mobile App
Unlimited Users

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VendSoft Features

Popular features found in Inventory Control
Barcoding/RFID
Billing & Invoicing
Cost Tracking
Inventory Management
Multi-Location
Order Management
Purchase Order Management
Reorder Management
Reporting/Analytics
SKU/UPC Codes
Supplier Management
More features of VendSoft
Activity Dashboard
Automated Scheduling
Delivery Tracking
Dispatch Management
Driver Management
Forecasting
Fuel Management
GPS
Inventory Tracking
Item Management
Mileage Tracking
Mobile Access
Real-Time Monitoring
Reporting & Statistics
Route History
Route Optimization
Routing
Third-Party Integrations
Transportation Management
Vehicle Tracking

VendSoft Integrations

Looker

Zapier

VendSoft User Reviews

Overall Rating

4.9

Ratings Breakdown

89%

11%

Secondary Ratings

Ease of Use

4.8

Value for money

4.7

Customer support

4.8

Functionality

4.5

Have you used VendSoft and would like to share your experience with others?

Casey C.

Verified reviewer

Retail

Self-Employed

Used daily for less than 6 months

Review source

Reviewed August 2025

VendSoft Is A Game Changer

Overall very pleased and will continue to be a customer. The features are so much better than other providers I've seen and the value for the money is great.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Software is robust, with many reports available which I really like. Also the customer service has been fantastic. I had a couple questions that were answered promptly via email. Setting up and linking the machines was easy, and inventory management is SO much easier now.

Cons:

Don't really have any nits to pick but if I was being greedy I'd love for the sales figures to be reflected in $ (currently it's just a number, ex: 345 instead of $345), although I understand this company is based in Europe and likely has many non US customers. But it would be cool to select a currency from a drop down, it would make it easier to distinguish between sales numbers and say inventory numbers. The only other feedback I have is it would be cool to be able to edit inventory in the app without having to download a trip from the desktop first.

Jean P.

Verified reviewer

Retail

Self-Employed

Used daily for less than 6 months

Review source

Reviewed July 2025

Reliable Software Backed by Outstanding Support

I seldom rate companies, but I’ve been so pleased with VendSoft that I felt compelled to leave this review. I’ve been using VendSoft for a few months, and I love it. When I first started my vending company I debated on whether to pay for software, or to manually manage everything in spreadsheets. I’m so glad that I opted for VendSoft. VendSoft is a comprehensive solution for all of your tracking needs. It allows you to easily track and analyze real-time data like expenses, purchases, inventory, cost of goods sold, and sales. When tax season approaches, I won’t have to stress and pore over receipts. All I’ll have to do is print out the relevant yearly reports, and send them to my accountant. I can use that valuable time saved to focus on growing my business. It’s worth noting that VendSoft is not only compatible with various telemetry systems, it is also compatible with traditional and some smart vending machines. They recently launched an integration with HaHa smart machines, and I was one of the first users to set up HaHa with VendSoft. The thing that I most like about VendSoft is their customer service. It’s no exaggeration that their customer service is some of the best that I have ever received from any company. Whenever I have had a question their team has always responded very quickly, and usually in less than 1 business day. Their support was especially important to me this week when I set up my new HaHa machine. After we identified an unexpected API issue with HaHa data, they quickly engineered a scalable solution that works flawlessly. Because of their quick turnaround, I was able to launch my machine on time, which is very important for my business reputation. If you're considering VendSoft, I can confidently say it's been a game changer for my business.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Customer service has been exceptional. They respond quickly, explain clearly, and truly want to help.

Cons:

There are just a few very minor things that I would change about VendSoft. The good news is that they are always trying to improve their software, and are always receptive to my feature requests.

Herbert M.

Verified reviewer

Retail

2-10 employees

Used daily for less than 2 years

Reviewed April 2020

Vendsoft for a small vending company

thoroughly satisfied

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Product fit what I wanted it to do and what I needed changed was taken care of immediatly, Support was amazing

Cons:

Being cloud based, if you attempt to save in a low to no signal area you could lose data, but that is not their fault. would like more telemetry options.

Barbara A.

Verified reviewer

Retail

Self-Employed

Used daily for more than 2 years

Review source

Reviewed August 2025

Great customer service

As a two year user for a 14 machine vending business with credit card readers from multiple processing companies, I find it helps me to keep all my inventory and sales in one place.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Responsive customer service. They make you feel like you are their only customer. Easy to navigate.

Cons:

I would like a little more control over the reporting function. I often download into a spreadsheet so that I can sort columns.

Frank B.

Verified reviewer

Retail

Self-Employed

Used daily for more than 2 years

Reviewed April 2020

VendSoft is the best Value in VMS

I would not trade VendSoft for any other software. It is in my experience, the best overall value out there in Vending Management Software.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

VendSoft covers everything a Vendor needs to run his company, from Inventory Control, to Machine Control, to Location Control. I am in total control of my accounts when I walk up to my machines to fill them. I use my Iphone or Ipad to keep track of what's in each machine, and to determine what I need from my truck to refill the machine. I could even use Dex data to track what I need to bring with me from my shop. I plan my trips each day using my base computer's VendSoft program, and upload this to my Iphone. When I am done for the day, I just upload the data to my base computer; and all my data is automatically adjusted. There are lots of features I don't use such as invoice writing or product ordering or reports; but I know they are there if ever I need them. If ever there are problems (and this is very rare), [SENSITIVE CONTENT HIDDEN] has always responded right away to fix the problem. I tried several VMS apps before I found VendSoft, and none of them had the scope and ease of use as Vendsoft, and most of them were far more expensive.

Cons:

The only thing I wish could be added, is a simple way to know what I added to a particular Machine item designation the prior week. I know this can be done if you keep track of all the input data, but I don't want to spend the time doing that. I just want to know what I added the last week so I can determine if I need to add more or less this week. This is a minor issue and probably would not be a problem for other Vendors. I am a one man operation and thus time is of essence for me.

Vendor Response

Hi Frank. Thank you for your kind words and have a wonderful day!

Replied May 2020

Philip G.

Verified reviewer

Retail

2-10 employees

Used daily for more than 2 years

Reviewed April 2020

VendSoft

VendSoft has enabled my company to serve its customers with precision and cost-effectiveness. VendSoft offers connectivity with my machines and cashless payment system so I am able to remotely account for products and sales. This software makes prekitting easy and effective. The purchase, expense and mileage tracking features make filing taxes less of a chore.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

VendSoft is an ideal application for vending operations of various sizes. The software easily accommodates the addition of more locations, equipment and personnel. Thus this application can serve vending companies in various stages of growth for many years. The available features do not overwhelm the users and I have found it very easy to train new persons quickly.

Cons:

The software lacks custom reporting capability. While the software has a rich set of standard reports that will serve most users, power users and persons comfortable in database operations will want the ability to create custom reports.

Reasons for choosing VendSoft

I started with self-made spreadsheets which proved to be more work with less metrics and analysis. The companion product to my cashless payment system was out of reach pricewise and in fact did not even want to talk to me because my business was not large enough for them. VendSoft however offered immediate accessibility to the features and data that are important to successful vending operations. The team at VendSoft has always been responsive to questions and suggestions and have continually improved their product. It is the continuous development and responsiveness that maintains me as a customer.

Vendor Response

We are very grateful that you took the time to leave a review, Philip. Thank you and have a wonderful day!

Replied May 2020

Brendan G.

Verified reviewer

Food & Beverages

2-10 employees

Used daily for more than 2 years

Review source

Reviewed April 2020

The Very Best Vending Software Package

I have found that VendSoft has streamlined our Vending Machine business. I would recommend this product whether you have 10 or 5000 machines. Very satisfied.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

VendSoft is without a doubt one of the best vending management software products available. The inventory management is a breeze and the reporting functions are exceptional. You have everything at your finger tips you need - Inventory management that includes a re-order function, commissions, location and machine management, profit and lost. VendSoft can receive your DEX data too! It really is the full package!

Cons:

Initially the mobile function but that has improved ten fold, it is now one of the best features.

Reasons for choosing VendSoft

I have been in the Vending Industry for over 30 years, I looked at the products but they were mainly focused as the telemetry side of things. VendSoft provides me telemetry but it provides me with the ability to service my routes that meets the demands of my sites. VendSoft is also more affordable than the other products I mention I looked at. Put simply, its the best value for money VMS available.

Reasons for switching to VendSoft

Prior to using VendSoft we were pre-kitted our routes through our telemetry system however we soon worked out total pre-kitting did not suit our business model. We needed something with a little more flexibility that would allow us to provide a mixture of both pre-kitting, kerb side picking and traditional style inventory on the vans. The decision was easy - VendSoft stood out as the product that could do all of these, and more.

Wayne B.

Verified reviewer

Food & Beverages

2-10 employees

Used daily for less than 2 years

Reviewed May 2020

Knowing the Quality of your software

We are very satisfied with the program .

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

The most important quality I love this software is the value and it's easy navigation through the program. Our company use to operate on a cash to inventory software, and switching over to VendSoft was a little complicated in the beginning ,but as we understood its features it became much easier. We are still working our way through its features but as technology changes so must we. Our company has been in business for 35 years and we feel that VendSoft fits our business model for our organization.

Cons:

We would like to see more reports on certain areas. The understanding in the beginning was difficult, but [SENSITIVE CONTENT HIDDEN]helped in many ways. They need to have more videos on how to use the features on all fronts.

Reasons for choosing VendSoft

Value is important in our business. This product meets our needs at the present time.

Reasons for switching to VendSoft

Technology was changing an our other system did not interface with credit card systems.

Alexis G.

Verified reviewer

Food & Beverages

2-10 employees

Used daily for more than 2 years

Reviewed May 2020

Great software for mid size vending machine business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The offline interface to be able to maintain inventory in each machine. Manage the entire operations with 1 simple software (except HR). "live" results of operations. Multiple user profiles.

Cons:

Reports are rigid. You need to export to excel if you want to personalize them. No machine learning to call attention on theft. Dashboard not very customizable. Smartphone app not for reports, need to use the browser on the phone.

Vendor Response

Hello Alexis, thank you so much for taking the time to write a review. Have a great day!

Replied May 2020

Jeremy A.

Verified reviewer

Food & Beverages

Self-Employed

Used weekly for more than 2 years

Reviewed May 2020

Review for Vend Soft

So far it has been great. If I have any questions or need help with something I shoot out message via the website and I always have a response in less than 12 hours.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like how easy it is to use. Setting up my daily trips, editing them, and filling them out when I am on the road is super easy. It also has a ton of reports that can be pulled so I can see exactly what is selling and what is not at different locations. This greatly assists with deciding what to keep in the machines and what I should swap out.

Cons:

There is really nothing wrong with it. Sometimes it will log me out for some reason and I will have to log back in. One time it did not save the results for an entire trip, but that only happened once so I am inclined to believe that I did something wrong no the software.

Vendor Response

Thank you, Jeremy, for writing such kind words. Have a great day!

Replied May 2020

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