SOFT4Spaces 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

SOFT4Spaces

4.6

(14)

Pricing

Starting at $105.00 per month

About SOFT4Spaces

SOFT4Spaces is an all-in-one, Microsoft-based property management solution designed to simplify and automate complex daily operations. Whether you manage commercial or residential properties, university campuses, ports, billboard networks, event venues, or any other type of space, SOFT4Spaces helps you streamline your entire workflow.

The platform centralizes leases, tenants, billing, and reporting in one system, reducing manual work, improving accuracy, and saving valuable time.

“With SOFT4Spaces, Corporate Housing Stockholm saves around 150 hours per year - that’s 3.5 weeks of work and about €20,000 in savings.” - Thomas Graffman, CFO, Corporate Housing Stockholm

Key Features:
Property and Lease Management
Build a multi-level property structure, monitor area changes, and visualize space occupancy with photos and floor maps. Create lease contracts, set pricing, and manage tenants all in one place.

Automated Invoicing and Billing
Speed up billing up to 8× faster with automated invoicing. Manage overdue payments, calculate charges, and eliminate repetitive manual work.

Cost and Expense Control
Reduce operational costs by calculating, distributing, and charging CAM fees for main...

SOFT4Spaces Screenshots

SOFT4Spaces Pricing and Plans

Starting price: $105.00 per month

Free Trial

Free Version

Essential

$105.00

per user, per month

Plan includes:

Lease Units management
Lease Contracts Management
Analytics (reporting)

Business Specific

$160.00

per user, per month

Plan includes:

Maintenance management
Analytics (reporting)
Lease Units management
Lease Contracts Management

Enterprise

$515.00

per user, per month

Plan includes:

Lease Units management
Lease Contracts Management
Analytics (reporting)
Tenant Work Orders
Meter readings management
Document Management
Tenant Portal
Maintenance management

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SOFT4Spaces Features

Popular features found in Real Estate Property Management
Communication Management
Contact Management
Contract/License Management
Credit Check
Document Management
Electronic Payments
Insurance Management
Lease Management
Payment Processing
Rent Tracking
Tax Management
Work Order Management
More features of SOFT4Spaces
Accounting
Accounts Payable
Accounts Receivable
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
Analytics
API
Bank Reconciliation
Billing & Invoicing
Budgeting/Forecasting
Cash Flow Analysis
Cash Flow Management
Client Portal
Commercial Properties
Commercial Property Management
Contact Database
Critical Date Alerts
CRM
Customizable Reports
Dashboard
Data Import/Export
Data Visualization
Digital Signature
Document Storage
Drag & Drop
Dynamic Pricing
Electronic Signature
Email Alerts
Expense Management
Expense Tracking
File Sharing
Financial Analysis
Financial Management
Financial Reporting
For Commercial Real Estate
For Property Managers
For Real Estate
For Residential
General Ledger
Income & Balance Sheet
Late Fee Calculation
Lead Management
Maintenance Management
Maintenance Scheduling
Mobile Access
Mobile App
Multi-Location
Multi-Property
Occupancy Management
Overdue Payments
Portfolio Management
Property Database
Property Management
Real-Time Data
Real-Time Notifications
Recurring Invoicing
Recurring/Subscription Billing
Reminders
Rent Collection
Reporting/Analytics
Reporting & Statistics
Residential Properties
Role-Based Permissions
Search/Filter
Self Service Portal
Service Request Management
Task Management
Tax Filing
Tenant Portal
Tenant Tracking
Third-Party Integration
Third-Party Integrations
Transaction History
Transaction Management
Utility Billing
Vacancy Management
Visual Analytics
Workflow Management

SOFT4Spaces User Reviews

Overall Rating

4.6

Ratings Breakdown

64%

36%

Secondary Ratings

Ease of Use

4.5

Value for money

4.8

Customer support

4.6

Functionality

4.3

Have you used SOFT4Spaces and would like to share your experience with others?

Evaldas S.

Verified reviewer

Real Estate

51-200 employees

Used daily for more than 2 years

Review source

Reviewed October 2018

Great tool for RE managers integrated into DynamicsNAV

We use Soft4RealEstate for: Managing rental contracts and issuing monthly invoices to tenants Utility services costs distribution RE units management from group of buildings up to single workplace

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Integration with DynamicsNAV Stability Scalability Easy to create and manage sales invoices Great rental contract management features

Cons:

Utility counters' registry is not user-friendly No visual tools for premises/counters management

Thomas G.

Verified reviewer

Real Estate

11-50 employees

Used daily for more than 2 years

Review source

Reviewed June 2021

Great expectation - great outcome

Great team, and a product that is easy to use - there has never been any issues

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use - efficent - and adoptable - great

Cons:

I do not really see any cons, as of today

Reasons for choosing SOFT4Spaces

The team and the introduction of the software

Reasons for switching to SOFT4Spaces

Make the business more efficent and ability to analyise data

Steponas Z.

Real Estate

51-200 employees

Used daily for more than 2 years

Review source

Reviewed August 2018

The framework for a whole real estate business automation

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Enough intuitive interface, a lot of possibilities to filter, sort, group, export and so on. Good relation with Excel, helps a lot for common tasks for standard user. Very native enviroment for Windows users, low entry cost for learning. Due some efforts almost unlimited functionality.

Cons:

In real business solution must be modified and these modifications usually are not fool's protected. Users can do untested tips and tricks and catch them is hudge time and a lot of efforts requiring testing. Not enought BI out of box.

Jason N.

Verified reviewer

Real Estate

51-200 employees

Used daily for less than 12 months

Review source

Reviewed November 2022

Excellent property solution built on Microsoft Dynamics 365 Business Central

Soft4RealEstate has strong financial reporting capabilities and was flexible to accommodate various different categories of Lease and property in a single solution, the extensibility options when viewed with the potential of leveraging the wider Dynamics 365 Business Central and Microsoft Power Platform capabilities are excellent.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Property management systems often have less impressive financial management, as they primarily built to answer the minimum financial requirements, often integrating with another Financial Ledgers solution. Soft4RealEstate is built on top of Microsoft's cloud ERP solution Dynamics 365 Business Central, giving it the best of both worlds.

Cons:

Soft4RealEstate tenant portal provides basic self service capabilities to tenants, and is straight forward to use, but could be more visually appealing and extended with lots of additional capabilities. I expect we will see this evolve over time to be more feature rich and offer an enhanced tenant experience.

Reasons for switching to SOFT4Spaces

Legacy on-premises solution that did not provide flexibility or easy access to data for reporting and business intelligence. Wanted to migrate to a cloud-based solution as the foundation for onward innovation.

Mike F.

Verified reviewer

Real Estate

2-10 employees

Used daily for more than 2 years

Review source

Reviewed October 2022

Ease of use

It just works.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Based upon the Microsoft Dynamics 365, Business Central Financial System

Cons:

Lots of features so it's difficult to choose which ones to use!

Reasons for switching to SOFT4Spaces

To better track the Properties

Raimondas R.

Verified reviewer

Financial Services

11-50 employees

Used weekly for more than 2 years

Review source

Reviewed July 2018

The software help to generate automatically rent ant utilities invoices to reduce manual work

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is made on Navision which is by my opinion is most flexible accounting software. It was principal argument why the software was chosen.

Cons:

It is some dificulties to review allocation of utilities expenses to tenants, when different level submeters is allocated to tenats.

Tatjana P.

Real Estate

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2018

Rental

We are providing rental services to the the tenants , communal utilities calculation

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Data sustainability, safety. Main general functions in place.

Cons:

Weak support and new funcionalities update, rental agreements management

Laura G.

Construction

Used unspecified for more than 2 years

Review source

Reviewed July 2016

Flexible solution for real estate management

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is a great solution for real estate management, real estate administration and real estate rental sales business. The best of it is that it brings together property management and accounting with financials, budgeting and forecasting, property and ownership tracking for a natural. Great functionality, easy to work with!

Cons:

At first it seemed quite difficult software solution.

Marek M.

Construction

Used unspecified for less than 2 years

Review source

Reviewed July 2016

The necessary solution for real estate business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Solution with great potential. Especially when you use Dynamics NAV & Soft4RealEstate from front to back in your business. Super easy to get full overview about your business.

Cons:

There are still some functionalities (user interface) what need improvements, but overall great solution.

Kat W.

Verified reviewer

Used unspecified for unspecified

Review source

Reviewed September 2016

Get easy CAM reconciliation and apowerful accounting control with Soft4RealEstate

Soft4RealEstate runs on Microsoft Dynamics NAV so not only are you getting a robust back end for powerful financials, the interface works like MS Office, too. Easy to use and intuitive, Soft4 has a great tenant map so you can quickly see what units are available and drill down easily into many many layers of data. CAM reconciliation has never been easier with automatically generated invoices and a tenant portal for your clients to view communications quickly and easily.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

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