Virtual In/Out 2026: Benefits, Features & Pricing

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Overview
Screenshots
Pricing and Plans
Features
Integrations
User Reviews
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Overview

Virtual In/Out

4.6

(26)

Pricing

Starting at $15.00 per month

About Virtual In/Out

Virtual In/Out is a cloud‑based staff and visitor status tool trusted by UK, Ireland, and international businesses. Start with a 30‑day free trial (no credit card required) — setup takes just minutes and gives you full access. Pricing starts at just USD 15/user/month, with no contracts and easy cancellation.

Ideal for education, healthcare, non‑profits, and hybrid teams, Virtual In/Out delivers real‑time updates across web and mobile. It includes:

Staff status: In, out, on break, remote

Visitor sign‑in with pre‑screening or QR

Lone worker tools for safety check‑ins

Customisable status options and team labels

Emergency logout notifications and watchlists

Easy to deploy, intuitive to use, and flexible—Virtual In/Out enhances transparency, team safety, and operational efficiency.
Works offline in emergency mode (e.g. evacuation use), integrates easily into daily workflows, and supports scalable use across multiple locations.

Virtual In/Out Screenshots

Virtual In/Out Pricing and Plans

Starting price: $15.00 per month

Free Trial

Free Version

Basic

$15.00

per user, per month

Plan includes:

Teams
Kiosks
Visitor Management
Status Boards
Alerts

Virtual In/Out Features

Popular features found in Visitor Management
Access Controls/Permissions
Alerts/Notifications
Badge Management
Contact Management
Digital Signature
ID Scanning
Parking Management
Pre-Registration
Self Check-In/Check-Out
SMS Messaging
Watch List
Wireless Internet Access Control
More features of Virtual In/Out
Customizable Forms
Mobile Access
Multi-Location
Registration Management
Reporting & Statistics
Third-Party Integrations
Visitor Tracking

Virtual In/Out Integrations

Slack

Zapier

Zoom Workplace

Virtual In/Out User Reviews

Overall Rating

4.6

Ratings Breakdown

62%

38%

Secondary Ratings

Ease of Use

4.7

Value for money

4.7

Customer support

4.8

Functionality

4.4

Have you used Virtual In/Out and would like to share your experience with others?

Steve J.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for free trial

Review source

Reviewed March 2024

Team Learning to Use Virtual In/Out

Ratings Breakdown

Ease of use

Functionality

Pros:

Ease of seeing who is available on our team at any given moment.

Cons:

iOS app fails regularly. Must quit app and reopen to see the dashboard again.

Vendor Response

Thanks for your review Steve :)

Replied March 2025

Amy F.

Verified reviewer

Government Administration

11-50 employees

Used daily for free trial

Review source

Reviewed March 2025

Easy to use

The overall experience has been very positive and well received by all staff members. The interface is user-friendly, making it easy for everyone to navigate and utilise the features effectively. Additionally, the training process for new staff has proven to be straightforward and efficient, as the system’s intuitive design allows for quick understanding and application of its functionalities.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is easy to use, compatible with both computers and phones, and includes an emergency use function. It allows users to easily input custom data for staff movements and offers good functionality.

Cons:

When assigning a team leader to a group, the manager can only update the status from within the group. This process is not as efficient as it could be, as the manager cannot simply search for the staff member in the search bar and make changes directly from that screen.

AnnMarie W.

Verified reviewer

Environmental Services

11-50 employees

Used daily for free trial

Review source

Reviewed July 2025

Region of Waterloo - EELS Review

From our early adopters, we received positive feedback, overall. We haven't tried the visitor kiosk yet but with the extension, hope to be able to get some feedback from our visitors in August.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

- ease of use - visual of full team's availability on one window - option to include details of in/out status

Cons:

- not being able to set a schedule (start and end times) for each person - not being able to set a schedule of planned absences

Vendor Response

Thanks AnnMarie - really appreciate the review. Some good suggestions there too. The team will be in touch shortly around your trial. Any questions on the Kiosk don't hesitate to ask :)

Replied July 2025

Maya H.

Verified reviewer

Civil Engineering

51-200 employees

Used daily for free trial

Review source

Reviewed September 2025

Solid software which does what's needed

Good so far. We have appreciated the free trial to get familiar with the system before committing to a subscription.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The simplicity of use and the reasonable pricing. We wanted something that staff would be able to use with minimal effort and this is it.

Cons:

Having to log in each time I enter the app, but I'm sure there's a way to get around this. Besides, it's a very minor concern.

Vendor Response

Thanks for the review Maya, glad you are enjoying the trial!🙂

Replied November 2025

Dionne W.

Verified reviewer

Non-Profit Organization Management

201-500 employees

Used daily for free trial

Review source

Reviewed September 2023

Easy Use Communication Platform

The goal of using in/out was to move to a digital platform for a process that we were already using. The integration process of having employees switch over during the trial has been phenomenal. The system is easy to use and user-friendly.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

The ease of integration and accessibility through multiple platforms (phone app, browser app, and web-based) allows all users with various levels of tech knowledge to find their comfortable access platform.

Cons:

The software does not integrate with Office (Teams or Outlook), which now makes employees have to update information that is already a part of their calendar.

Reasons for switching to Virtual In/Out

The in-person boards posed as a security concern and limited visibility/communication between our various sites.

Vendor Response

Thanks Dionne, we reallly appreciate the feedback glad to hear you had such a great experience with the onboarding process. Integration with Teams and Outlook is possible via our Zapier integration along with thousands of other apps so be sure to check that out.

Replied March 2025

Theresa P.

Verified reviewer

Civil Engineering

11-50 employees

Used daily for more than 2 years

Review source

Reviewed June 2020

Virtual In/Out

Ou staff sign in and out on a daily basis and whenever they leave the office. In one glance we can see who is out, where they have gone and what time they are expected back. We also get an email if someone is an hour overdue which gives us the oppotunity to call them and see if they are okay. This is very important from a Health and Safety point of view.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We like the fact that this is a small easy to use product and not overly expensive. This product has everything that we need for our business. We can also administer ourselves. They are always upgrading their features and in the past we have suggested something and they have po

Cons:

There is nothing at present we do not like about this software.

Reasons for choosing Virtual In/Out

We searched the web and phoned other providers to get information but settled on Virtual In/Out as they were what we were looking for. Other products were a lot more expensive and you had to purchase the entire package of which we knew we would not use half of it.

Vendor Response

Thanks for your message Theresa!

Replied March 2025

Kathleen A.

Verified reviewer

Architecture & Planning

11-50 employees

Used daily for less than 12 months

Review source

Reviewed June 2020

Incredible Customer Support

The customer service with this company has been phenomenal. They respond quickly any time we email support, even when the issues are operator error on our side. We even made a suggestion, and the developer was responsive to our needs. A big part of an in/out system serving its purpose is the staff actually using it. We don't have 100% compliance but we're close, and I credit that to an easy-to-use platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Virtual In/Out makes it possible to keep up with staff coming and going throughout the day, as well as when they plan to return. In fact, the ability to set a return time is my favorite feature, along with the fact that we have opted to have the app notify the person when they have missed their return time. The ability to customize exactly which features we want to use has been great as well, as some things are more or less valuable to us based on the way we operate. For example, we use color coding to see at a glance who may be working remotely or in a meeting.

Cons:

It could look a little more attractive, but at the same time, how streamlined it is and the fact that the app looks and functions exactly like the web version is what makes it work well for staff who are not comfortable with technology, as well as those who are.

Vendor Response

Thanks Kathleen! Awesome to hear you are making use of color to help with identifying what people are doing - nearly 100% compliance from your team is something to celebrate! Glad we can help!

Replied March 2025

Tamie O.

Verified reviewer

Executive Office

11-50 employees

Used daily for free trial

Review source

Reviewed August 2022

Works well for an In/Out Board

It works well for what we need it for, wish I could more easily figure out how to maximize it's usefulness.

Ratings Breakdown

Ease of use

Functionality

Pros:

The ease of use for our employees and their ability to quickly tap in and out. As the front desk admin I like that I can have the board up on my computer screen and check people in and out from there if needed.

Cons:

I wish the features were more intuitive. I find navigating the features confusing and frustrating.

Reasons for choosing Virtual In/Out

We had an older iPad that wasn't compatible with many other applications. This won by default.

Vendor Response

Thanks Tamie, we will take your feedback on board about navigating the app but glad to hear its working well for you now.

Replied March 2025

Lisa N.

Verified reviewer

Government Relations

11-50 employees

Used daily for free trial

Review source

Reviewed January 2022

Go ahead and try it!

So far, so good. We are pleased with with the ease of use and being able to access Virtual In/Out with our phones, etc.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We like the ease of use of the product; we are able to personalize the location to fit our agency, specifically; we appreciate the reminders Virtual In/Out sends.

Cons:

We haven't found anything we don't care for with the software.

Reasons for choosing Virtual In/Out

Virtual In/Out was used on another forest and our visiting firefighters were introduced to the product while on a fire detail.

Vendor Response

Thanks for the shout out Lisa! Awesome to have you using the app! :)

Replied March 2025

Angelica C.

Verified reviewer

Human Resources

51-200 employees

Used daily for free trial

Review source

Reviewed April 2021

Missing Pre-Screening questions for Employees for COVID-19

For this system to exceed, it should allow for organizations to freely customize any of the information in-puts to fit the organization, not the other way around (to fit what the system allows). Not suitable for all organizations.

Ratings Breakdown

Ease of use

Functionality

Pros:

I like that it is visually easy for our employees to use. I like that we can put different locations and what time employees sign-in with either real time or by clicking the selection. Love that!

Cons:

My organization is looking for a check in/out system like this, however, nowadays we are required to ask our employees COVID-19 pre-screening questions. This system allows for visitors to do pre-screening questions, but not the employees. Also, I wish we are more freely able to control what to put in for the Visitor sign in. For example, being able to add and edit any fields in the sign-in process to fit our organization. We are kind of forced to fit into the already existing systems fields only.

Vendor Response

Thanks Angelica - we have added additional customization since this review was posted including custom questions for pre-screening.

Replied March 2025

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