ChurchTools 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

ChurchTools

4.6

(18)

Pricing

Starting at €29.00 per month

About ChurchTools

ChurchTools is a cloud-based church management solution (ChMS) that helps church leaders manage their members, groups, calendars, services, events, volunteers, songs, statistics and check-in. It gives members access to the church’s planning and organization.

Church leaders can keep member’s contact information organized in the membership database, which helps leaders manage users, small groups and relationships. Attendance, growth and participation reports are available.

Designated users can create schedules for services and events and assign volunteers to roles. Volunteers can accept or decline participation, while leaders get an overview of who's attending. ChurchTools reminds the volunteers of their tasks automatically. Events are displayed in the calendar, which can be integrated into the church's website.

Lyrics and song sheets can be uploaded to the service planning module or downloaded from CCLI-SongSelect integration. Rosters can be automatically generated and sent to those involved. Communication with email and text messages can be done one-by-one or with distribution lists.

ChurchTools offers services on a monthly subscription basis that includes suppo...

ChurchTools Screenshots

ChurchTools Pricing and Plans

Starting price: €29.00 per month

Free Trial

Free Version

PACKAGE XS

€29.00

flat rate, per month

No plan information available

PACKAGE S

€49.00

flat rate, per month

No plan information available

PACKAGE M

€79.00

flat rate, per month

No plan information available

PACKAGE L

€129.00

flat rate

No plan information available

PACKAGE XL

€209.00

flat rate, per month

No plan information available

PACKAGE XXL

€339.00

flat rate, per month

No plan information available

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ChurchTools Features

Popular features found in Church Accounting
Asset Tracking
Bank Reconciliation
Billing & Invoicing
Budgeting/Forecasting
Donation Management
Expense Tracking
Financial Management
Financial Reporting
Payroll Management
Receipt Management
More features of ChurchTools
Accounting
Accounting Integration
Alerts/Notifications
API
Attendance Management
Attendance Tracking
Built-in Accounting
Child Check-in
Communication Management
Contact Database
Contact Management
Customizable Branding
Customizable Reports
Customizable Templates
Data Import/Export
Email Management
Event Management
Event Scheduling
Forms Management
For Religious Organizations
Member Communication
Member Directory
Member Portal
Membership Management
Mobile Access
Multi-Location
Online Calendar
Registration Management
Reminders
Reporting & Statistics
Role-Based Permissions
Small Group Management
SMS Messaging
Social Media Integration
Third-Party Integrations
Transaction History
Visitor Tracking
Volunteer Management
Website Management
Worship Planning

ChurchTools Integrations

Mailchimp

LimeSurvey

ChatGPT

CleverReach

Mailjet

ChurchTools User Reviews

Overall Rating

4.6

Ratings Breakdown

67%

33%

Secondary Ratings

Ease of Use

4.2

Value for money

4.8

Customer support

4.9

Functionality

4.4

Dagmar H.

Used daily for less than 12 months

Review source

Reviewed July 2017

After having tried other tools, I´m very contend with CT.

Ratings Breakdown

Ease of use

Functionality

Pros:

As I am the secretary of a small church, I work daily with the database of CT. I organize all our events and maintain our resources. It is a lot easier for me with one tool providing all modules. Bevor I used different tools for my jobs. Now I have all information in one place and can deal with information within one single tool. Our Sunday service teams use CT, too. For them it is very helpful, that different team members have access to the schedule and can drop off their information like ppt slides, songs, video clips etc. right in the event within "church service". That makes organizing the church service a lot easier. I was quite surprised how easily I got along with churchtools without needing tutorials etc. Most things work self-explaining.

Cons:

I can´t print our calender in a nice set-up. Maybe because I am a mac user? And as we don´t use "check-in" it seems, that I am not able to print labels directly out of CT.

David O.

Verified reviewer

Religious Institutions

11-50 employees

Used daily for more than 2 years

Review source

Reviewed December 2018

The next big thing from GermanEngeneering

All the people I ever showed it too are amazed about the opportunities. Even the price is perfectly affordable. Can´t wait for the next big things to come.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The bunch of tools in it. Didn´t find any comparable. All the big one like planingcenter are a joke in compare.

Cons:

The way to give rights can be complex, but very good instructions though. Everything is possible, but could be more handy.

Christoph C.

Religious Institutions

Used unspecified for less than 2 years

Review source

Reviewed April 2016

Good tool. Serves its purpose well.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Combines a lot of organisational tasks in churches. Can be customised very much to your needs. Is being continuously improved. Good support line! Very helpful comments!

Cons:

It needs some time to understand some of the concepts in order to configure it to your needs.

Sascha M.

Used unspecified for less than 12 months

Review source

Reviewed May 2016

Highly recommended software for your church. Great quality!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

When you start to use the software you realize that it makes a lot of sense. Once you start using it you and fill it with life you don't want to go back. The more people and teams use it, the more useful it is for everybody. You can manage your groups, teams, services, assign people, have built-in calendars and a powerful rights management. There is also a great community where you can share thoughts, ask questions, submit feature requests, read from others how they are working with the software.

Cons:

You need to understand the concepts of groups, teams, the structures etc. and assign the permissions accordingly (who is allowed to do and to see what). This can be frustrating at the beginning, but I would think this is the same for every software which is implementing role and rights management.

Ralph P.

Non-Profit Organization Management

2-10 employees

Used daily for less than 12 months

Review source

Reviewed July 2017

Simplifies our processes, helps with the service planning, decentralized information for everyone.

Makes the church organisation joyful

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Extensive rights management, great support, fast development, I am always looking forward to a new version.

Cons:

Until now we haven't notice anything negative. The aditional tables must run over the support, which is really fast and surely does this way to keep the data base integrity.

Justine V.

Religious Institutions

5001-10000 employees

Used daily for less than 12 months

Review source

Reviewed April 2018

The perfect software for church management

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This is a great way to manage your church. With limited staff, the software allows a user to provide anyone accessing the data with just what they need to see.

Cons:

It's difficult at first, but once you go through tutorials, it's easily understandable software. For medium to large parishes.

Jan S.

Civic & Social Organization

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed July 2017

Great software which makes the work in a team much easier.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Easy for ressource management Easy for having calendars for different groups/events For free if you only have less users

Cons:

Little bit tricky to admin sometimes. Every thing else is great. Why do i have to say 100 characters for cons - Ah, no it's enough ;-)

Carol M.

Used weekly for less than 2 years

Review source

Reviewed May 2017

ChurchTools helps our church to keep organised!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

ChurchTools keeps all our information together in one place and the responsible person can always have an overall view of what is going on in the church, which rooms are being used, when, where and which kind of services, events, meetings we will have in the church and who will serve doing what in each service. Also the integration with CCLI-SongSelect makes the song management much easier for all worship teams.

Fri B.

Used daily for less than 6 months

Review source

Reviewed July 2017

Happy to use church tools and glad there's such a thing out there. Thoughtful app, super support.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The different levels of privacy/participation are smart and helpful. The different categories make it very neatly arranged and help get thins done in an orderly manner. The support team is great and they are so helpful when my computer skills are at their end.

Cons:

There's is not yet an smartphone app version out there, waiting to be able to use it this way, too. Also, picking several people from a group to email to them (and neither one person only or the whole team) seems not to be possible.

Josua B.

Used unspecified for more than 2 years

Review source

Reviewed March 2015

I've introduced this software to three Churches in the last few Years