Updated April 3, 2025 at 3:35 PM
QuickBooks Online 2026: Benefits, Features & Pricing
Written by Eduardo Garcia
Content Analyst
Edited by Mehar Luthra
Team Lead, Content
Wondering if QuickBooks Online is right for your organization?
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- Our Summary
- Pricing and Plans
- Features
- Integrations
- Key Sentiments
- User Reviews
- Frequently Asked Questions
Our Summary
Pros:
- User-friendly interface
- Customizable invoicing
Cons:
- Feature limitations
- Customer support
Pricing
Starting at $38.00 per month
What is QuickBooks Online:
QuickBooks Online is a cloud-based software platform that streamlines business accounting. The online version makes the tool accessible from anywhere, on any device. Specifically, QuickBooks Online offers billing and invoicing, expense tracking, and financial reporting features.
Why we like QuickBooks Online:
QuickBooks Online has been featured as our FrontRunners report for Accounting Software in 2025. It allows for increased connectivity across device platforms and real-time collaboration. The platform automates accounting tasks, data integration, and industry-specific insights and apps. Additionally, QuickBooks Online can integrate with third-party applications such as Expensify, PayPal, and Amazon Business.
Who should use QuickBooks Online:
QuickBooks Online is especially useful for businesses with multiple accounting clients or users in various global locations. It’s a valuable tool for small to medium-sized businesses, with 67% of those who reviewed the product having between 2 and 50 employees.
QuickBooks Online Screenshots

QuickBooks Online Overview
QuickBooks Online is a cloud-based accounting software designed to help businesses manage their finances. It offers a range of tools to automate financial tasks such as bookkeeping, invoicing, payments, payroll, and more. The software features a mobile application that allows users to access their business information on-the-go.
QuickBooks Online caters to a variety of businesses, from freelancers and startups to professional services firms and product-based companies. It integrates with multiple third-party applications to help streamline operations and workflows.
QuickBooks Online Pricing and Plans
Simple Start
$38.00
Plan includes:
- Bookkeeping automation
- Invoice and payments
- Tax deductions
- General reports
- Receipt capture
- Mileage tracking
- Cash flow
- Sales and sales tax
- Estimates
- Contractors
Essentials
$75.00
Plan includes:
- Connect 3 sales channels
- Multiple currencies
- Enter time
- Enhanced reports
Plus
$115.00
Plan includes:
- Connect all sales channels
- Inventory
- Project profitability
- Financial planning
- Comprehensive reports
Advanced
$275.00
Plan includes:
- Auto-track fixed assets
- Data sync with Excel
- Employee expenses
- Batch invoices and expenses
- Custom access controls
- Workflow automation
- Data restoration
- 24/7 support & training
- Revenue recognition
- Powerful reports

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Our Analysis of QuickBooks Online's Pricing Plans
We've dug deep into QuickBooks Online's subscription plans to help you determine the best fit for your accounting needs. We’ve also summarized the advantages and limitations of each tier. QuickBooks Online offers four distinct plans: Simple Start, Plus, and Advanced. Each option is tailored to accommodate businesses at different stages of growth and complexity, so understanding the nuances of these plans is key to selecting the right one for...
your organization. __Simple Start Plan__ The Simple Start Plan is tailored for small businesses and entrepreneurs just starting their journey. At $35 per month ($17.50 per month for the first 3 months), it offers a cost-effective solution for managing finances. Key features include automated bookkeeping, invoice processing, and cash flow management. **Pros:** - **Budget-friendly:** The current discounted introductory rate makes it accessible for businesses with limited financial resources. - **Essential features:** Provides fundamental accounting tools necessary for small businesses to manage their finances effectively. - **Expert guidance:** Includes 30 days of free expert-assisted setup and bookkeeping guidance to help users get started. **Cons:** - **Restricted integrations:** Allows connecting only one online sales channel, limiting the ability to sync data from various platforms. - **Basic reporting:** Offers general reports and tax deductions, but may not provide in-depth insights for complex financial analysis. __Plus Plan__ The Plus Plan caters to established businesses with more complex financial management needs. At $99 per month ($49.50 per month for the first 3 months), it offers a comprehensive set of features. **Pros:** - **Extensive reporting:** Provides comprehensive reports, including inventory and profitability analysis, enabling data-driven decision-making. - **Unlimited sales channel integration:** Allows connecting all available online sales channels, streamlining data synchronization across platforms. - **Inventory management:** Includes tools for tracking inventory levels, costs, and reorder points, crucial for product-based businesses. **Cons:** - **Steep pricing:** The monthly cost may be prohibitive for some small businesses, especially those with tight budgets. - **Limited user access:** Supports up to five users, which may not be sufficient for larger teams or businesses with multiple departments. - **Learning curve:** The advanced features may require more time and effort to master, especially for users without prior accounting experience. __Advanced Plan__ The Advanced Plan is tailored for larger businesses with extensive financial management requirements. Priced at $235 per month ($117.50 per month for the first 3 months), it offers the most comprehensive feature set. **Pros:** - **Powerful reporting:** Provides customizable dashboards and advanced reporting capabilities, enabling businesses to gain deep insights into their financial performance. - **Scalable user access:** Supports up to 25 users, accommodating larger teams and complex organizational structures. - **Automation and customization:** Offers workflow automation, custom access controls, and data restoration, streamlining processes and ensuring data security. **Cons:** - **High cost:** The monthly price may be too expensive for many small and medium-sized businesses, making it suitable only for larger enterprises. Complexity:** To fully utilize the advanced features and customization options, significant technical expertise and training may be required. - **Potential overkill:** Some businesses may not require all the features offered in this plan, leading to paying for unused functionality. __Conclusion__ After analyzing the pricing plans offered by QuickBooks Online, it's evident that there are options designed to cater to businesses of various sizes and complexities. - **For solopreneurs and small startups:** The Simple Start Plan provides an affordable entry point. While it includes essential features like bookkeeping automation and invoice processing, its limitations may be felt as the business grows. - **For established small and midsized businesses:** The Plus Plan strikes a balance between robust features and reasonable cost. With advanced reporting, inventory management, and project profitability tracking, it empowers businesses to gain deeper insights and make data-driven decisions. The ability to connect all online sales channels also streamlines operations and saves valuable time. - **Enterprises and rapidly scaling businesses:** The Advanced Plan is tailored for larger organizations with more sophisticated accounting needs. Its powerful customization options, workflow automation, and enhanced access controls enable businesses to fine-tune their financial management processes. The inclusion of 25 users accommodates larger teams, while 24/7 support and training ensures prompt assistance whenever needed. Ultimately, the choice of plan depends on factors such as business size, growth trajectory, feature requirements, and budgetary considerations. By carefully evaluating these aspects and aligning them with QuickBooks Online's offerings, businesses can select a plan that optimizes their financial operations and sets the stage for long-term success. Moreover, the 30-day free trial provides an opportunity to explore the platform's capabilities firsthand, ensuring a well-informed decision.Compare Pricing
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*Defined as the price above any available free plan
QuickBooks Online Features
Drawn from insights across 8328 verified reviews, we've outlined QuickBooks Online's best and worst rated features and how they stack up against the average rating.
QuickBooks Online's Best Rated Features
Multi-Department/Project
4.64 category average
Spend Management
3.79 category average
ACH Payment Processing
3.26 category average
QuickBooks Online's Worst Rated Features
Multi-State
1.45 category average
Scheduling
3.57 category average
Dunning Management
3.66 category average
- Popular features found in AccountingBilling & InvoicingBudgeting/ForecastingExpense TrackingFund AccountingIncome & Balance SheetMulti-CurrencyPayroll ManagementProject AccountingPurchase Order ManagementTax Management
- More features of QuickBooks Online1099 Preparation401(k) TrackingAccountingAccounts PayableAccounts ReceivableAccrual AccountingACH Payment ProcessingActivity DashboardActivity TrackingAddress ValidationAd hoc ReportingAging TrackingAPIApproval Process ControlAsset AccountingAsset Lifecycle ManagementAsset TrackingAttendance ManagementAudit TrailAutomatic BackupAutomatic BillingBank ReconciliationBenefits ManagementBillable Items TrackingBilling PortalCash Flow ManagementCash ManagementCategorization/GroupingChart of AccountsCheck PrintingCheck ProcessingCheck WritingClient ManagementCommission ManagementCompliance ManagementConsolidation/Roll-UpConsumer Use TaxContact DatabaseContingency BillingCore AccountingCost EstimatingCost ManagementCredit Card ManagementCredit Card ProcessingCRMCross Ledger PostingCustomer AccountsCustomer StatementsCustomizable BrandingCustomizable FieldsCustomizable FormsCustomizable InvoicesCustomizable ReportsCustomizable TemplatesDashboardData Import/ExportData VisualizationDirect DepositDiscount ManagementDocument TemplatesDonation ManagementDonation TrackingDonor ManagementDrag & DropDunning ManagementDuplicate Payment AlertElectronic Funds TransferElectronic PaymentsElectronic SignatureEmail ManagementEmployee ManagementEstimatingExemption ManagementExpense ClaimsExpense ManagementFee Calculation & PostingFinancial Aid ManagementFinancial AnalysisFinancial ManagementFinancial ReportingFixed Asset ManagementFor AEC IndustryForecastingFor Higher EducationFor Medical PurposesFor NonprofitsFor Real EstateFor Religious OrganizationsFor Small BusinessesFor Trucking IndustryFraud DetectionFund ManagementGeneral LedgerGrant ManagementHourly BillingInventory ManagementInventory TrackingInvoice CreationInvoice HistoryInvoice ManagementInvoice ProcessingJob CostingJob TrackingK-12Mileage TrackingMobile AccessMobile AppMobile PaymentsMobile Receipt UploadMulti-CompanyMulti-CountryMulti-Department/ProjectMulti-Period Recurring BillingMulti-StateOnline BankingOnline InvoicingOnline PaymentsOrder ManagementOverpayment ProcessingPartial PaymentsPartnership AccountingPayment CollectionPayment ProcessingPayment ReconciliationPayment TrackingPayroll OutsourcingPayroll ReportingPCI CompliancePoint of Sale (POS)Profit/Loss StatementProgress ReportsProject BillingProjectionsProject ManagementPurchase Order ReconciliationPurchasing & ReceivingQuickBooks IntegrationQuotes/EstimatesReal-Time DataReal-Time ReportingReal-Time UpdatesReceipt ManagementReceivables LedgerRecurring InvoicingRecurring PaymentsRecurring/Subscription BillingReimbursement ManagementRemindersRemote Access/ControlReporting/AnalyticsReporting & StatisticsRevenue RecognitionSales Tax ManagementSchedulingSelf Service PortalSelf-Service ReportingSpend ManagementSSL SecurityStrategic PlanningTaxability VerificationTax CalculationTax ComplianceTax FilingTax FormsThird-Party IntegrationsTime & Expense TrackingTime TrackingTransaction TrackingTrust AccountingUser ManagementVacation/Leave TrackingValue Added Tax (VAT)Vendor ManagementVersion ControlW-2 PreparationWage Garnishment"What If" Scenarios
QuickBooks Online Integrations
Based on 8328 verified reviews, we've identified products most frequently integrated with QuickBooks Online.
See all 247 integrations
QuickBooks Online Key Sentiments
We analyzed 8328 verified reviews for QuickBooks Online to find out what actual users really think.
Most Positive Sentiments
Useful for small businesses
Reviewers find QuickBooks Online user-friendly and beneficial for small businesses, offering scalable features and robust support. They appreciate the software's affordability and efficiency in managing finances and generating reports. Users also highlight its suitability for small and midsized businesses, noting its ability to adapt to evolving business needs and support business growth.
Accounting software
Users appreciate QuickBooks Online for its efficient financial management capabilities and automated accounting tasks. They find that the user-friendly interface makes it easy to navigate and manage accounting processes, even for those with limited accounting knowledge. Additionally, the software's ability to streamline accounting tasks and provide direct access to accountants enhances productivity and accuracy.
Invoicing
Reviewers highlight QuickBooks Online's automated invoicing and customizable invoice features, which simplify financial management. They appreciate the ease of converting quotes to invoices and the intuitive matching of payments to invoices. Users also find the comprehensive financial management tools, including expense tracking and reporting, invaluable for their businesses.
Least Positive Sentiments
Customer service
Users commend QuickBooks Online for its responsive customer support and helpful tutorials, which assist in resolving issues. They appreciate the availability of support via chat, phone, and email, as well as the knowledgeable support team. However, many reviewers experience long wait times and difficulty in getting efficient help, leading to dissatisfaction with customer service.
Bank integration
Reviewers appreciate QuickBooks Online's bank account linking and reconciliation features, which streamline financial management. They find the integration with various banks and platforms helpful for automatic transaction tracking and reconciliation. However, users report frequent disconnections, duplicate transactions, and synchronization problems, which can be frustrating and time-consuming to resolve.
Reporting
Users value QuickBooks Online's customizable reports and financial insights, which aid in decision-making and business planning. However, they express frustration with the limited customization options and difficulty in finding specific reports. In addition, some reviewers find the reporting features clunky and desire more advanced customization and ease of use.
QuickBooks Online User Reviews
Overall Rating
4.3
Ratings Breakdown
5
57%
4
29%
3
8%
2
2%
1
3%
Secondary Ratings
Ease of Use
4.2
Value for money
4.2
Customer support
4.0
Functionality
4.3
Leena S.
Verified reviewer
Hospital & Health Care
2-10 employees
Used monthly for less than 2 years
Review sourceReviewed January 2026
Payroll at your fingertips
5
Love it made my life very easy taking away the stress of sitting down behind computers calculating every two weeks
Ratings Breakdown
Read More
Bonnie F.
Verified reviewer
Construction
11-50 employees
Used daily for more than 2 years
Review sourceReviewed December 2025
QuickBooks Online from QuickBooks Desktop
5
We have been using QuickBooks for the my entire tenure with the company (since 2017). We switched from QuickBooks Desktop and i was nervous but the transition was smooth and the differences easy to understand and navigate.
Ratings Breakdown
Reasons for switching to QuickBooks Online
To be more fluid with locations and allow the accounting team to work off site.
Read More
Ronald W.
Verified reviewer
Design
Self-Employed
Used monthly for less than 2 years
Review sourceReviewed December 2025
Quickbooks Online review
5
My overall experience with Quickbooks Online ha been positive and I would recommend it to anyone in need.
Ratings Breakdown
Read More

Arianna W.
Verified reviewer
Performing Arts
2-10 employees
Used daily for less than 2 years
Review sourceReviewed January 2026
Pros and cons
3
Overall, the app is fairly good value for money, particularly during the initial period. Features for the self-employed version are however limited, lacking customisation (e.g. expense categories etc) and poorly adaptable to different kinds of businesses. The sync functionality with bank is very disappointing. There is no way to reliably set up what is relevant and how to record different suppliers, no chance to have categories remembered, even when defining defaults. Not very satisfied.
Ratings Breakdown
Reasons for choosing QuickBooks Online
Xero was simply not affordable. QuickBooks had a reputation and a very appealing offer to subscribe
Reasons for switching to QuickBooks Online
The software failed several times to record accurately my transactions. This led to major inaccuracies in my tax return and high costs to redo all. Company declined responsibility, even when faced to a professional report of their shortcomings
Read More
Katie K.
Verified reviewer
Entertainment
51-200 employees
Used daily for more than 2 years
Review sourceReviewed January 2026
Quickbooks Online Review from an Office Manager
5
I have used Quickbooks Online for almost 3 years now at my job. I am the Office Manager at a country club, and this is our full Accounting system. I have had a great experience.
Ratings Breakdown
Reasons for switching to QuickBooks Online
CYMA was outdated. I was not here for the intial switch - I got here a month after Quickbooks was implemented.
Read More

Andrew B.
Verified reviewer
Hospitality
11-50 employees
Used daily for more than 2 years
Review sourceReviewed January 2026
Easy to use, covers everything needed for a small business
5
We have used this for over 5 years compared to other products and haven't had more than two issues with it so great for speeding up working practices
Ratings Breakdown
Reasons for switching to QuickBooks Online
Slightly easier to use and cheaper option for us moving forward
Read More
Shirley R.
Verified reviewer
Automotive
2-10 employees
Used daily for less than 2 years
Review sourceReviewed February 2026
Easy To Use
4
Easy to create and send invoices directly in QuickBooks. Our company uses it for payroll and it seems to work well for clocking in and out daily.
Ratings Breakdown
Reasons for switching to QuickBooks Online
It was no longer working for our company and it's needs.
Read More
Public Relations and Communications
Self-Employed
Used monthly for less than 2 years
Review sourceReviewed January 2026
Unfavorable rate increases led to my breakup with QuickBooks
3
There's a reason it's a leader in the fintech industry. It's easy to use, and has a variety of products. I liked how responsive they were when I needed support troubleshooting. As much as I appreciate the positioning with NYC SBS years ago, while developing my consultancy, QuickBooks left me feeling like "wow, I thought we were friends." With the increases year after year, to an extreme amount, we definitely are not friends.
Ratings Breakdown
Reasons for switching to QuickBooks Online
I was A/B testing a variety of fintech solutions during the initial stages of launching my independent consultancy.
Read More
Thomas D.
Verified reviewer
Real Estate
2-10 employees
Used weekly for more than 2 years
Review sourceReviewed December 2025
I want my screen back.
1
Since the so called AI enhancements, the product has become dreadful. I find that I spend more time dealing with the AI and upselling advertisements than doing actual useful tasks.
Ratings Breakdown
Reasons for switching to QuickBooks Online
The QBO had much better transaction matching. I did not need the features of desktop.
Read More
Karen J.
Verified reviewer
Design
2-10 employees
Used monthly for less than 2 years
Review sourceReviewed January 2026
Great product but it got pricey!
4
I had a great experience with QuickBooks, I liked the product, it was easy to use and the cost was fine but then when the price per a transaction almost doubled, it made me upset enough to find other avenues to take in money.
Ratings Breakdown
Reasons for choosing QuickBooks Online
Ease of use and I liked the way the website looked and operated - it was visually pleasing
Read More
QuickBooks Online FAQs
- What is the difference between QuickBooks and QuickBooks Online?
QuickBooks Online is cloud-based, while QuickBooks is installed as a program on a local device. This means that, unlike QuickBooks, QuickBooks Online can be accessed from just about any device, regardless of operating system, as long as there is internet access. Some other differences are pricing and third-party app connectivity, with QuickBooks Online proving more flexibility. Security features on QuickBooks Online are automated, while QuickBooks relies on user implementation.
- Can I get QuickBooks Online for free?
QuickBooks Online is free for a 30-day trial and is only available to new users. After the 30-day trial expires, users must choose one of four subscription plans to continue using it. The four plans available are Simple Start, Essentials, Plus, and Advanced, and each is billed monthly.
- Do accountants have to pay for QuickBooks Online?
QuickBooks Online Accountant is a free version for professional accountants who have clients who use QuickBooks Online. This provides them with remote access to their clients’ QuickBooks Online accounts.
- What do I need to run QuickBooks Online?
QuickBooks Online requires an account and a stable internet connection. The device must also have a supported browser, such as Google Chrome, Mozilla Firefox, Microsoft Edge, Safari, Opera, or Samsung.
- Can you use QuickBooks Online for personal use?
Although QuickBooks Online is designed for business use, it can also be used for personal finances. The fact that you can use QuickBooks online from multiple devices also makes it a good fit for personal use, especially if you have more than one mobile device.
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