Qualio 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Qualio

4.6

(127)

FrontRunner 2026

Pricing

Pricing available upon request

About Qualio

Qualio is a cloud-based quality management system designed for life science companies to support compliance with FDA, ISO, and GxP regulations. It is used by organizations such as medical device manufacturers, pharmaceutical companies, biotechnology firms, and cannabis businesses. The system helps establish scalable quality processes while adhering to regulatory requirements.

The platform includes features such as document control, training management, risk assessment, change control, and audit preparation tools. It allows users to digitize and organize documentation, monitor team competence, address risks, and manage changes. Additional capabilities include handling corrective and preventive actions, managing non-conformances, overseeing suppliers, and providing analytics for insights into quality processes.

Qualio is designed to streamline quality management through collaborative content and data handling. It supports life science companies in maintaining compliance within evolving regulatory environments and encourages the integration of quality practices into organizational workflows.

Qualio Screenshots

Qualio Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Foundation

Pricing available upon request

Plan includes:

Documents
Training
Design controls
Standard integrations
Analytics
Centralized management
Custom workflow
Quality events

Growth

Pricing available upon request

Plan includes:

Suppliers
AI assistant

Scale

Pricing available upon request

Plan includes:

Premium integrations

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Qualio Features

Popular features found in Quality Management
Change Management
Complaint Management
Corrective and Preventive Actions (CAPA)
Defect Tracking
Document Management
Electronic Signature
Incident Management
Quality Control
Risk Management
Task Management
Training Management
More features of Qualio
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Escalation
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Archiving & Retention
Assessment Management
Audit Management
Audit Planning
Audit Trail
Change Planning
Collaboration Tools
Commenting/Notes
Communications Management
Compliance Management
Compliance Tracking
Configurable Workflow
Content Management
Course Management
Customizable Branding
Customizable Forms
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Data Visualization
Document Automation
Document Capture
Document Coding & Control
Document Generation
Document Lifecycle Management
Document Review
Document Storage
Document Templates
Drag & Drop
Email Alerts
Environmental Compliance
Equipment Management
FDA Compliance
File Management
File Sharing
Forms Management
Full Text Search
Governance
HIPAA Compliant
Inspection Management
ISO Compliance
ISO Standards Management
Issue Management
Maintenance Management
Monitoring
Nonconformance Tracking
Policy Management
Real-Time Analytics
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Reminders
Reporting & Statistics
Revision History
Risk Analysis
Risk Assessment
Role-Based Permissions
Root Cause Analysis
Rules-Based Workflow
Search/Filter
Secure Data Storage
Single Sign On
Status Tracking
Supplier Management
Supplier Quality Control
Tagging
Third-Party Integrations
Training Administration
Trend Analysis
User Management
Version Control
Workflow Management

Qualio Integrations

Confluence

Jira

Okta

TestRail

Asana

Microsoft 365

See all 17 integrations

Qualio User Reviews

Overall Rating

4.6

Ratings Breakdown

65%

28%

Secondary Ratings

Ease of Use

4.5

Value for money

4.5

Customer support

4.7

Functionality

4.3

Dexter S.

Verified reviewer

Food Production

201-500 employees

Used daily for less than 12 months

Review source

Reviewed August 2023

User friendly, sleek eQMS software

The implementation and support team from Qualio are knowledgeable, courteous and extremely helpful with the onboarding and implementation process making for a very smooth transition.The support team is also very responsive and open to suggestions for changes to the software, and software versions are implemented quickly and efficiently to improve based on customer feedback and needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is very intuitive and easy to use. We have little to no issues with implementation and understanding of how the system functions and documents/revisions move through the established workflows. New employees and users are onboarded into the program with relative ease.

Cons:

The pricing and user license tiers/packages could use a bit of rethinking. It would be nice if Basic users (which are essentially read-only with access to Training and the Document Library only) did not take up a license from our annual subscription.Preferably, would like the user packages to be paid for only the Quality/Normal users that are actually creating and revising documents, or working on CAPAs, Nonconformances, Supplier Approval features, while Basic (read-only) users are able to login and view approved, effective documents for training purposes only without taking up a user license since they don't have access to the rest of the software's features.Other eQMS software and programs will have a separate training portal that can be accessed by any basic users without impacting the user licenses taken up.

Reasons for choosing Qualio

Ease of use and features available for implementation.

Ben T.

Verified reviewer

Biotechnology

11-50 employees

Used daily for less than 12 months

Review source

Reviewed April 2024

Good but could be great

I'd rate Qualio an B+ to A-. It would be a perfect A if the word processor built into the program was a little more user friendly when it comes to formatting things like Worksheets.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Super easy to use (with one exception which I'll describe below). Great at reminding me of tasks that need completion. Easy for people to pick up with a little instruction. Onboarding was easy.

Cons:

The word processing portion is often frustrating. It is designed for ease of use, but coming from Microsoft word, Qualio's word processing unit is lacking in a few things. First, the toolbar is minimal. I'd like more tools when I'm formatting. Second, the formatting in the online word processing is atrocious. I have to constantly export the documents to ensure the worksheets I make aren't broken up between pages (I suggest some sort of preview of page alignment, so that I don't constantly have to DL a PDF when I'm formatting Worksheets).

Reasons for switching to Qualio

QA was unhappy with Dot. Older members of the team had issues adopting Dot.

Verified

Reviewer

Media Production

2-10 employees

Used weekly for less than 12 months

Review source

Reviewed January 2026

Professionals Need Qualio

I absolutely love using Qualio, because it frees up alot of my time to collaborate and sharing info so I can do research

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that Qualio is secure and I can collaborate with my team to automate our workflow. ant the customer support is top tier

Cons:

There is nothing I can point to that I did not like, other than I think the cloud storage could be larger

Hady S.

Verified reviewer

Medical Devices

11-50 employees

Used daily for less than 2 years

Review source

Reviewed April 2024

Good but could be better

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Document control and revision workflows are intuitive and easy to use. The application is all on the web which makes it portable. No required desktop software or storage.

Cons:

- Collaborators on the same document would be a huge win. - The editor usually does not utilize the full width of the browser. Makes editing difficult in some cases. - NO DARK MODE. This is by far my most requested feature. There is lots of documentation needed in the medical devices work and I dread the those days if I need to work on qualio. I've used chrome extensions to get around it but nothing will work as nicely as a native solution. Please introduce dark mode for your fellow software developers that have to work on qualio for days at a time. - Page timeout can also be frustrating when working on a couple of documents in parallel through the day. I've noticed at least that when I re-login, I land on the page I was originally working on, but that hasn't been consistent. - Cannot exit an attachment preview unless scrolling to the top of the window and pressing the X. That can be frustrating when viewing multiple page word or PDFs. Most of the time I end up downloading the attachment to preview just so I don't have to scroll all the way up to close it :)

Melissa F.

Verified reviewer

Medical Devices

11-50 employees

Used daily for less than 12 months

Review source

Reviewed April 2024

Decent QMS support system

Overall I'm satisfied with the product but I don't love it enough to recommend strongly. It's getting the job done, but I feel like that's with a number of (minor) workarounds. However, based on the experience in the last 9 months, I do expect it to continue to improve.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

I appreciate that all of the main functionalities (document management, CAPA, Complaint, Supplier Management, etc.) are available in the system. The referencing between events and between documents works very well. It's also reasonably easy to customize templates and certain workflows. I also appreciate that they are regularly improving the system and that there is good attention on providing supporting validation documentation.

Cons:

There are certain features that should have more control such as the implementation of new Event templates. This can be a major change to the quality system and essentially there is no workflow around it. Anyone with the access level can make the change with no review or approval. The formatting of documents is sometimes also very inconsistent and difficult to use. The final complaint is the inability to migrate from the sandbox to the production instance.

Reasons for switching to Qualio

I switched companies, and my previous company used the Veeva platform.

Verified

Reviewer

Computer & Network Security

501-1000 employees

Used weekly for more than 2 years

Review source

Reviewed July 2025

Most preferred and user friendly document management system

Qualio is assisting me and my organization in maintaining all the company processes at one place. It has also helped me to make sure me and my colleagues are always up to speed with the trainings on new and revised processes. Moreover retrieving the current processes are also easy

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I use qualio as our preferred document management system. The best part is its interface is simple and intuitive. Creation of sops, dops and policies are very easy. Moreover the way it keeps me abreast with my training needs is also something I appreciate the most.

Cons:

At times creating a document is a bit of a lengthy process. If it had an option for direct uploading of the written document it would save time.

Panagiotis V.

Verified reviewer

Pharmaceuticals

51-200 employees

Used daily for less than 2 years

Reviewed October 2024

eQMS safety aimplicity effectiveness

a positive experience with a simple and interactive eqms system

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The fact that reviewing aproval editing and scrolling though our documents is easy and fast

Cons:

The search engine is a little clunky sometimes

Paul S.

Verified reviewer

Medical Devices

2-10 employees

Used monthly for less than 12 months

Review source

Reviewed May 2025

User-friendly platform to integrate teams

Qualio offers a unified and user-friendly platform to integrate our teams, tools, and data. It streamlines critical quality processes, such as document control, training, non-conformances, CAPAs, audits, and supplier management, all within a single, collaborative system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very intuitive to use, The friendly interface does not require extensive training or uptime to get users on boarded and using the system

Cons:

The document editor is not as robust as microsoft word. This makes custom documents harder to create

Hanifa N.

Verified reviewer

Pharmaceuticals

51-200 employees

Used daily for less than 2 years

Review source

Reviewed May 2024

The solution to management of QMS activities and Events

It has been an interesting learning experience and the solution to the tedious manual QMS. Work is simplified and distributed evenly. Is a fairly lean system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Qualio has been improving every quarter to satisfy customer needs by incorporating suggestions for improvements made by customers and advancement of the feature available for use as per the current GMP regulations.

Cons:

One has to adapt very fast with the changes to enjoy the benefits. So much good not to miss out on the advantages.

Reasons for choosing Qualio

Did not participate in the purchase of Qualio

Muhammad H.

Verified reviewer

Medical Devices

11-50 employees

Used daily for more than 2 years

Review source

Reviewed April 2024

Quality Review

Overall, the experience with Qualio is good so far.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The best thing about Qualio is that you can customise it according to you own operations. The second-best thing about Qualio is their support team.

Cons:

Document management needs to be improved a bit. Resonance Health has faced a lot of issues when people with access to create drafts created drafts without prior permission and without any need of new document. This hinders the log control in Qualio.

Showing 1 - 10 of 127 Reviews

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