Microsoft Lists 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
User Reviews

Overview

Microsoft Lists

4.0

(12)

Pricing

Pricing available upon request

About Microsoft Lists

Microsoft Lists is a productivity software that helps businesses create lists to organize events, assets and issues. The platform enables managers to track and manage information across shareable lists on a unified interface.

Administrators can view recent and favorite lists and collaborate with colleagues on different items through comments and reminders. Microsoft Lists offers conditional formatting functionality, which allows teams to highlight important details and configure form elements. Additionally, supervisors can view lists in different formats including grid, gallery and calendar on a centralized dashboard.

Microsoft Lists lets stakeholders filter issues based on names, severity, status, and more, visualize data across event itineraries, and manage assets. Pricing is based on monthly and annual subscriptions and support is extended via phone, email, chat, FAQs, knowledge base and an online contact form.

Microsoft Lists Screenshots

Microsoft Lists Pricing and Plans

Starting price: $6.00

Free Trial

Free Version

Basic

$6.00

No plan information available

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Microsoft Lists Features

Popular features found in Productivity
Collaboration Tools
Content Creation
Productivity Tools
Progress Tracking
Task Management
More features of Microsoft Lists
Activity Dashboard
Assignment Management
Chat/Messaging
Data Import/Export
Document Management
File Sharing
Prioritization
Reminders
Search/Filter
Task Scheduling
Third-Party Integrations
To-Do List

Microsoft Lists User Reviews

Overall Rating

4.0

Ratings Breakdown

25%

58%

Secondary Ratings

Ease of Use

3.7

Value for money

4.4

Customer support

3.3

Functionality

4.2

John G.

Verified reviewer

Information Services

Self-Employed

Used weekly for less than 2 years

Review source

Reviewed October 2022

Microsoft Lists is a great app for creating lists

I use it to keep track of a number of items. I keep a list of gift ideas for my wife on there too. Any time she mentions she likes or wants something I jot it down.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like how easy to Android app is to use. It's fast too. I create all sorts of lists. I keep a list of blog ideas. Anytime I think of an idea for an article I open the app, jot down a quick note and move on with my life.

Cons:

It's a simple app that does its job well.

Reasons for choosing Microsoft Lists

It came with Microsoft 365.

Scott R.

Verified reviewer

Construction

11-50 employees

Used weekly for less than 6 months

Review source

Reviewed July 2025

Use Lists to track your deadlines

100% would recommend and plan to continue using this program for the foreseeable future. Does everything we need, and well worth it now that we have it all figured out.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We use Microsoft Lists to track client training records. Using Power Apps, we've been able to set reminders of upcoming expiry dates sent directly to the client.

Cons:

Set up and use of Power Apps was difficult but once we got it nailed down, is pretty simple to repeat and maintain.

Reasons for switching to Microsoft Lists

Excel was not as visually appealing and didn't do everything we wanted it to do.

Filip S.

Verified reviewer

Higher Education

2-10 employees

Used weekly for less than 6 months

Review source

Reviewed December 2023

Task managment tool integrated with Microsoft ecosystem

Familiar design fit perfectly with other Microsoft tools like Teams and with app it is available everywhere but still missing some features and templates.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Known Microsoft environment and integration with other Microsoft tools make it easy to use for simple task tracking.

Cons:

There is no flexibility and small number of templates to start with specially with strategic planing.

Reasons for switching to Microsoft Lists

It is available with other Microsoft 365 desktop, web and mobile apps.

Aaron B.

Verified reviewer

Non-Profit Organization Management

201-500 employees

Used daily for more than 2 years

Review source

Reviewed December 2024

Lists is worth the learning curve

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Lists has got to be the most underrated app available in the 365 suite. Few colleagues I speak to even know it exists - but it can do so much! If you are tracking data or managing processes with Excel, Lists is a great solution to make your data more stable and functional. There are so many integration and automation options to increase functionality. Having IT expertise helps take it to the next level (Power BI dashboards, etc.) but even just the basics are worth checking out.

Cons:

The interface is a bit clunky and there is definitely a learning curve, but it's worth it. Take the time to learn about all the features and how to leverage it, and then build capacity within your organization to leverage what it can do.

Verified

Reviewer

Computer & Network Security

201-500 employees

Used daily for less than 6 months

Review source

Reviewed February 2025

Easy Lists

Overall experience with Lists was great. It kept me to doing work from scratch and saved a lot of tim.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Simplicity, design, professional and very well integrated within 365 ecosystem.

Cons:

A bit tricky to handle permissions and automation.

Jade S.

Verified reviewer

Retail

201-500 employees

Used daily for less than 6 months

Review source

Reviewed April 2025

Helps me understand the work process and deployment

Fantastic - really helped with the teams productivity and forward planning

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Fantastic for overview of our work in the team and collaborative work

Cons:

I didnt like it being online where I had to click into different sites to get in but this has improved a lot with the desktop application

Verified

Reviewer

Management Consulting

51-200 employees

Used weekly for less than 2 years

Review source

Reviewed March 2024

Pro's and Con's of Microsoft Lists

We use it both to track our progress and to-do's, and as a database of the items we developed. The list and kanban view are really useful but it lacks variety of views

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

It is easy to set up and allows you to share your progress with your team seamlessly

Cons:

Its capabilities, compared to otheralternatives in the market are limited. Setting reminders is a whole task by itself.

Lakshman R.

Verified reviewer

Education Management

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed November 2023

Microsoft Lists : A sleek, responsive app experience

Microsoft Lists is centred around collaborating with list items over an extended duration of time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Microsoft Lists is a straightforward, clever, and adaptable method to organise your job and manage all the data that is particularly important to your company.

Cons:

One of the downsides of Microsoft Lists is customising Lists with extensive fields and information might require extra time and knowledge, particularly in sophisticated circumstances.

Shane J.

Verified reviewer

Government Administration

201-500 employees

Used weekly for less than 12 months

Review source

Reviewed June 2022

A more advanced spreadsheet

I view Lists as an expanded spreadsheet. It's a communication tool with additional file storage. It's definitely a better spreadsheet

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My favorite thing about Lists is how easy it is to start. You can set up a new list from an existing spreadsheet with a single click. Other nice features include integration with an address book and the ability to easily access other documents from within the List.

Cons:

It's pretty easy to do basic things, but to do advanced features some level of coding is necessary. And the online resources aren't very helpful for learning those things.

Enrico G.

Verified reviewer

Translation and Localization

201-500 employees

Used weekly for less than 6 months

Review source

Reviewed February 2023

Bug tracking system set up in seconds

I needed a way to easily deplori a solution among colleagues to track the bugs in an application I wrote, and Lists offered me just that. The integration in Teams made it possible to have a unified solution ready in seconds.

Ratings Breakdown

Ease of use

Functionality

Pros:

Integration within the Office suite, especially Teams

Cons:

Not as flexible as other products, but it's still a good solution for basic use cases.

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