Rentrax 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Rentrax

4.6

(5)

Pricing

Starting at $29.00 per month

About Rentrax

<h2>Rentrax – All-in-One Rental and Tour Management Software</h2> <p>Rentrax is a powerful, cloud-based rental management platform built specifically for <strong>equipment rental businesses and tour providers</strong>. Whether you're managing a local bike shop, running guided tours, or operating a large-scale rental operation, Rentrax gives you the tools to <strong>streamline operations, increase efficiency, and grow your business</strong>—all from a single platform.</p> <h3>💡 Why Rentrax?</h3> <p>Developed by a rental business owner, Rentrax is built on firsthand experience and deep industry knowledge. It’s not just software—it’s a solution designed to solve the real-world problems of rental operators.</p> <h3>🛠️ Core Features</h3> <p>Rentrax covers the full rental and tour management lifecycle, from booking to return:</p> <ul> <li><strong>Online Booking System</strong> – Let your customers reserve equipment or tours 24/7 with a mobile-friendly interface.</li> <li><strong>Inventory Management</strong> – Track equipment availability, maintenance status, and usage history in real time.</li> <li><strong>Tour Scheduling</strong> – Create and manage time-based or capacity-li...mited tours with ease.</li> <li><strong>Customer Management</strong> – Store customer profiles, rental history, waivers, and communication logs.</li> <li><strong>Integrated Payments</strong> – Accept secure online and in-store payments via Stripe, Square, or Windcave.</li> <li><strong>Dynamic Pricing</strong> – Set seasonal, hourly, or custom pricing models to maximize revenue.</li> <li><strong>Digital Waivers</strong> – Collect and store signed waivers digitally to streamline check-in.</li> <li><strong>Reporting & Analytics</strong> – Generate insightful reports on sales, usage, revenue, and customer behavior.</li> <li><strong>Multi-location Support</strong> – Manage several locations from a centralized dashboard.</li> <li><strong>Role-Based Staff Access</strong> – Assign permissions to different team members for improved security and operations.</li> <li><strong>Custom Branding</strong> – Tailor the booking portal with your brand’s look and feel.</li> <li><strong>Email & SMS Notifications</strong> – Send automated confirmations, reminders, and follow-ups.</li> </ul> <h3>🎯 Who Uses Rentrax?</h3> <p>Rentrax serves a diverse range of rental and tour-based businesses, including:</p> <ol> <li>Bike Rental Shops</li> <li>Boat & Kayak Rentals</li> <li>Ski & Snowboard Rentals</li> <li>Outdoor Equipment Rentals (e.g., camping, hiking gear)</li> <li>Tour Companies (e.g., city tours, adventure tours, wine tastings)</li> <li>Government & University Rental Services</li> <li>Resorts & Tourism Operators</li> <li>Rental Companies with Large Inventories (8,000+ items)</li> </ol> <p>Whether you're a <strong>small business just starting out</strong>, or an <strong>enterprise-level operation serving thousands of customers</strong>, Rentrax is designed to scale with you.</p> <h3>💵 Transparent, Usage-Based Pricing</h3> <ul> <li>Starts as low as <strong>$10/month</strong></li> <li>No feature-based pricing tiers—<strong>every client gets full access</strong></li> <li>Pricing based on: <ul> <li>Number of inventory items</li> <li>Volume of processed transactions</li> <li>Optional services like SMS and digital waivers</li> </ul> </li> <li>Most clients spend <strong>less than 1% of their revenue</strong> on Rentrax</li> <li>Includes a <strong>15-day free demo</strong>—no credit card required</li> </ul> <h3>🌍 Trusted Worldwide</h3> <p>Rentrax is used by businesses across <strong>North America, Australia, Europe, Latin America, and Asia</strong>. Our clients include local rental shops, large government organizations, and tour operators in major tourist destinations.</p> <p><strong>Rentrax is more than software—it’s a strategic partner for rental and tour businesses.</strong></p>

Rentrax Screenshots

Rentrax Pricing and Plans

Starting price: $29.00 per month

Free Trial

Free Version

Usage-based Fee

$29.00

usage based, per month

Plan includes:

Multi Locations
Costume Email & SMS Templates + Reminders
Business Calendar
Partners & Commissions
SSO (Single Sign-On)
Security Deposits
Availability Calendar
Custom Product Attribute
Package & Bundle
Inventory Maintenance

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Rentrax Features

Popular features found in Rental
Accounting
Contract/License Management
Inspection Management
Late Fee Calculation
Multi-Location
Online Booking
Order Management
Rate Management
Recurring Rentals
Scheduling
More features of Rentrax
Accounting Integration
Activities Booking
Activity Dashboard
Alerts/Notifications
Asset Lifecycle Management
Asset Tracking
Availability Indicator
Availability Management
Barcode Recognition
Barcode/Ticket Scanning
Barcoding/RFID
Billing & Invoicing
Calendar Management
Cash Management
Cost Tracking
Credit Card Processing
Customer Database
Customer History
Customer Management
Customizable Reports
Data Import/Export
Data Synchronization
Discount Management
Dispatch Management
Document Management
Document Storage
Electronic Payments
Electronic Signature
Email Templates
Employee Management
Equipment Rental
Equipment Tracking
Fleet Management
Inventory Management
Inventory Tracking
Invoice Management
Maintenance Management
Maintenance Scheduling
Multi-Currency
Payment Processing
Point of Sale (POS)
Price/Margin Management
Pricing Management
Product Catalog
Promotions Management
Purchase Order Management
Quotes/Estimates
Real-Time Data
Real-Time Reporting
Real-Time Updates
Receipt Management
Reminders
Rental Management
Reporting/Analytics
Reporting & Statistics
Reservations Management
Retail Inventory Management
Returns Management
Returns Tracking
Sales Reports
Sales Tax Management
Search/Filter
Short/Long Term Rental
Stock Management
Touch Screen
Transaction History
Utilization Reporting
Work Order Management

Rentrax Integrations

Stripe

Square Payments

QuickBooks Online

Wix

authorize.net

WordPress

See all 9 integrations

Rentrax User Reviews

Overall Rating

4.6

Ratings Breakdown

60%

40%

Secondary Ratings

Ease of Use

5.0

Value for money

5.0

Customer support

4.8

Functionality

4.4

Have you used Rentrax and would like to share your experience with others?

Fabio M.

Sports

11-50 employees

Used daily for less than 2 years

Review source

Reviewed June 2017

Yes Cycle bike rental is so happy for choosing and using their product.

By using Rentrax, we are saving considerable time in our daily operation and my employees are happy with it (which took a while). We got rid off pen & paper (including manual imprint of credit card), saving time on searching for customers records when they return and quickly cashing them out (which makes them happy), accepting online reservations, keeping track of our promotions, and easily switching rates between low and high seasons are some features that we are using most. Now, at any time, I can check even from home that how many and exactly which bikes are out and plan for my staff. No need to say that Profit is a big item for any business. After using Rentrax, surprisingly our revenue went up as we don't have to punch in/out the rental cards and calculate rental duration; I noticed that we were loosing money from the human error before.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As a business owner I always have two major concerns using a new software, 1- How it's going to effect our daily operation specially in busy times as I don't want to sacrifice the level of customer service in our shop. 2- How the software is going to effect our profit or revenue. By using Rentrax, we are saving considerable time in our daily operation and my employees are happy with it (which took a while). We got rid off pen & paper (including manual imprint of credit card), saving time on searching for customers records when they return and quickly cashing them out (which makes them happy), accepting online reservations, keeping track of our promotions, and easily switching rates between low and high seasons are some features that we are using most. Now, at any time, I can check even from home that how many and exactly which bikes are out and plan for my staff. No need to say that Profit is a big item for any business. After using Rentrax, surprisingly our revenue went up as we don't have to punch in/out the rental cards and calculate rental duration; I noticed that we were loosing money from the human error before. Customer service is very important to me and I am satisfied with Rentrax team customer service. They are very knowledgeable in rental business and responsive. Yes Cycle bike rental is so happy for choosing and using their product. The cost of software is peanut compared to its benefits and I can't imagine a day operating my business without it.

Iraj A.

Retail

11-50 employees

Used daily for less than 12 months

Review source

Reviewed December 2016

Fully featured and Easy to Use Rental Software

We needed an easy to use rental management system to increase sales and streamline our operation from just pen and paper. The application had to be easy to use by our staff and customers. Rentrax staff met with me to discuss my needs and if it would be a good fit. We agreed to test and try it in our bike rental store. Rentrax set up a demo account for us to use. We liked what saw and decided to use it. We maintained in contact with them and they made sure everything is working well the way we needed it. The software exceeded our expectations and increased profit by around 20%.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ability to adjust pricing based on low and high season Ability to book online and automatically synch with our system Monitor promotions and marketing expenses Improved our equipment maintenance and overall reports Staff was very easy to work with

Cons:

Great features and they are working on even more stuff.

Verified

Reviewer

Accounting

5001-10000 employees

Used weekly for less than 6 months

Review source

Reviewed May 2021

Rentax review - pretty good entry level software

Liked the software, its intuitive and has great potential

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

The software lets you personalize your experience a lot, while also having a very good catalogue with competitive prices.

Cons:

The inventory management is somewhat confusing, this is an area that can be improved upon.

Iemke B.

Recreational Facilities and Services

2-10 employees

Used daily for less than 6 months

Review source

Reviewed June 2017

Rentrax gives me a tailor made user experience at the price of a good of-the-shelf.

The easiest way to get a rental bike into the hands of a client. For my clients and myself.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy customer interface - very clear for anyone. The admin side is complete and not complex. I can ask Rentrax people for adjustments and these are quite promptly executed. Usability is one of my USP's and rentrax and the professionals there understand my requirements and come up with the right solutions.

Cons:

Some things would have been nice to adjust myself. On the admin side the multilingual functionality leads to mixing up languages.

Jooyul K.

Retail

2-10 employees

Used daily for less than 6 months

Review source

Reviewed June 2017

Awesome