ChildWatch 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

ChildWatch

4.6

(21)

Pricing

Starting at $49.95 per month

About ChildWatch

ChildWatch is a cloud-based childcare management solution that includes tools to manage small and midsize childcare and home daycare centers. Key modules include childcare center management, parent portal management, electronic payment processing and handling USDA CACFP claims.

With ChildWatch, center owners can build client profiles and manage data in a centralized database. It helps manage immunization records, emergency contact info and meeting schedules with parents. Centers can set parents' drop-off and pick-up times for their children while tracking daily attendance.

Parents can create customized portals and track their children's activities in real-time. They can also communicate with teachers, view upcoming events and pay their bills through the portal.

Centers can also record employees' in and out times to calculate daily working hours and integrate data with QuickBooks for payroll processing.

Other features include management for CACFP sponsorship, tracking meals and attendance, meal nutrition planning, claim processing and schedule reminders.

ChildWatch Screenshots

ChildWatch Pricing and Plans

Starting price: $49.95 per month

Free Trial

Free Version

Business

$69.95

flat rate, per month

Plan includes:

Attendance Kiosk
Base Plan With Management Tools
Client Billing (A/R)
Family Data
Scheduling
Unlimited Families

Family

$49.95

flat rate, per month

Plan includes:

Attendance Kiosk
Base Plan With Management Tools
Child Journal
Client Billing (A/R)
Family Data
Online Registration
Option to Add Epay
Parent Portal
Scheduling
Unlimited Families

CACFP

$99.95

flat rate, per month

Plan includes:

Attendance Kiosk
Base Plan With Management Tools
Child Journal
Claims Processing
Client Billing (A/R)
Electronic Meals Capture
Family Data
+ Food Program (CACFP)
Meals & Attendance
Online Registration

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ChildWatch Features

Popular features found in Facility Management
Alerts/Notifications
Calendar Management
Facility Scheduling
Inspection Management
Inventory Management
Maintenance Scheduling
Preventive Maintenance
Reporting/Analytics
Space Management
Vendor Management
Work Order Management
More features of ChildWatch
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Attendance Tracking
Billing & Invoicing
Class Scheduling
Communications Management
Customer Accounts
Customizable Reports
Daily Reports
Data Import/Export
Data Security
Document Management
Document Storage
Electronic Signature
Employee Management
Enrollments/Onboarding
Historical Reporting
Immunization & Allergy Tracking
Invoice Management
Meal/Nutrition Management
Multi-Location
Parent Portal
Payment Processing
Real-Time Data
Real-Time Notifications
Records Management
Registration Management
Reporting & Statistics
Role-Based Permissions
Third-Party Integrations
Visitor Management
Wait List Management

ChildWatch Integrations

QuickBooks Online Advanced

ChildWatch User Reviews

Overall Rating

4.6

Ratings Breakdown

67%

29%

Secondary Ratings

Ease of Use

4.4

Value for money

4.5

Customer support

4.6

Functionality

4.3

Francine Z.

Verified reviewer

Education Management

51-200 employees

Used daily for more than 2 years

Review source

Reviewed October 2022

Recommend Childwatch

As a childcare owner and operator for about 20 years with multiple locations, I have to admit the one system that kept my businesses running efficiently is Childwatch. This billing system has many features that seamlessly allows an owner to track billing, attendance, medical reocrds, meal subsidy, etc. It also has many video tutorials that enable the user to learn the modules very easy. I would recommend to my fellow childcare owners and directors to reach out to Childwatch and ask for demos or even a trial. In addition, parents have their own specific portal access which is very simple to set up. The phone version is also available for easier access. Payments are made through the portal and automatic billing through Childwatch is simple.The cost for this system is reasonable amd affordable. Again, I would recommend to other childcare owners and operators to use Childwatch."

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy set up process. Organization ran more efficiently. Saved time and money. The system is secure.

Cons:

I didn't really have major issues so I feel confident about this system.

Rebecca C.

Verified reviewer

Food & Beverages

2-10 employees

Used daily for less than 6 months

Review source

Reviewed July 2025

10 out of 10

It’s convenient and easy to use. I can get quick answers or a daily summary of my child’s day. I enjoy this app.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

It’s easy to use. We typically get a quick response. I communicate with staff about my child’s needs.

Cons:

Overalls is a great app. I haven’t had an issues with it so far. I have no complaints. I would recommend.

Tom V.

Verified reviewer

Education Management

2-10 employees

Used daily for less than 6 months

Review source

Reviewed September 2019

Basic software, terrible support, no help, canceled

Very poor, not intuitive and wasted my time. I canceled it and they seem not to care at all. Not recommended. Limited program, thought it would be sufficient but it was poorly written and not supported. Avoid.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The A/R features were somewhat useful. Sign in seems well thought out though biometrics not supported.

Cons:

Support and training sucked. Paid phone support only. Had to submit written questions and wait for answers on a limited schedule. If the program crashed you were out of luck. No searchable help. Online training minimal. We had live training sessions with people who did not know the program. Program is rather simplistic yet not clear at all and I am very experienced using software, writing software, etc. Inexpensive but still not worth it. Also no connection to Quickbooks Cloud.

Reasons for choosing ChildWatch

Seemed to be good enough though minimalist and less costly. Not even worth it.

Vendor Response

Thank you for providing your feedback. Sometimes reviews are constructive and provide valuable information for future buyers to make an informed decision. Other times, they are so negative one might question their accuracy & motive.... That said, we are truly sorry that your experience with our services didn't match your expectations. As you can see on other reviews, we are known for providing excellent customer service and taking ownership. We do care deeply about our customers' success with our services. We always aim to deliver a great experience and are gutted when our efforts fail. Thanks again for taking the time to bring this to our attention. We will use the feedback to make us better and to ensure this doesn't happen again.

Replied October 2019

Theresa C.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed January 2020

Amazing Product for a Childcare Facility!

Fantastic!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Childwatch has been a life saver when it comes to being user friendly for staff, families and myself. My administrator staff really loves the amount of data we can provide on childwatch to give us the reports we need, as far as tracking attendance and their billing aspect on the software. The attendance feature makes sure that we are accounting for the children in our facility and billing where is needed. It also allows us to know where our children vs staff ratio needs to be for the day. Our billing feature lets us set up everything per family house hold instead of individual clients which is very time saving for our families. Also I personally love the amount of information I can submit about my staff. Anytime I have had a question and I reach out to Childwatchs support time I receive a response the day of, so no day delay is amazing!

Cons:

As a child care facility we need a fully function software that utilizes CACFP functions. Unfortunately right now childwatch is in the works of providing that. Once its up and running there is no comparison!

Vendor Response

Thank you for your kind words. We are please to hear our software solution is working well for your business and staff. As of March 2020, the remainder of our extensive CACFP functionality will be updated to reflect the new meal patterns.

Replied January 2020

Dawn M.

Verified reviewer

Education Management

2-10 employees

Used daily for more than 2 years

Review source

Reviewed September 2023

Features

ChildWatch is a good program for Childcare.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Lots of features.Lots of different reportsMade hourly billing easier with the daily/weekly feature. You could customize ChildWatch to your needs for child care.Training videos were very useful when starting and when updated.

Cons:

I would have like ChildWatch to be more user friendly

Luke S.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed December 2019

Childwatch review

Again there is not a perfect software out there. Childwatch is a great value for the money and is especially great for smaller programs. Each time we had an issue it was very quickly resolved with support from the childwatch team. I have nothing but nice things to say about the software and the team of people working there.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is very easy to learn, use and train others to use. There are a lot of features for cost which is a great bonus when you are on a tight budget.

Cons:

There is not a perfect software out there but for the cost Childwatch is a really great option. I think the biggest problem that we encountered was on the check in/out interface with parents having issues. Some of these were most likely user errors and some wifi capability issues.

Reasons for choosing ChildWatch

We chose childwatch because it met the needs and the budget we had at the time.

Christine H.

Verified reviewer

Education Management

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2022

We enjoyed Child watch

I feel it was a good experience, I know customer service is easy to get a hold of and they respond in a timely matter

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the seamless lunch program records

Cons:

Entering all the data, that was the most challenging experience

Reasons for choosing ChildWatch

It was more user friendly and something my teachers were able to access

Stephanie H.

Used daily for less than 12 months

Review source

Reviewed January 2018

The Childwatch system is a good software to use if you have a business in the childcare industry.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I liked the ability to use different programs and or rooms for the different ages. I like the ability to add photos for the kids and parents. I especially liked the calendar and parent portal.

Cons:

My business is a drop in childcare so we had to manipulate the system quite a bit in order to accommodate hourly billing with the many different specials and programs we run here at the drop in child care center. We knew that from the beginning and tech support was very helpful in showing us how to do the things we needed to do in order to make it work for our center.

Carmen B.

Used daily for less than 12 months

Review source

Reviewed June 2018

ALL DAYCARE PROVIDERS SHOULD BE USING THIS SYSTEM! We are able to manage our day-to-day operations

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Our parents & employees were able to easily clock-in/out on any device and had access to the information, features specific to their role. We were able to easily record transitions, milestones, daily sheets, meal counts and so much more.

Cons:

Nothing... Our Parents and staff can access everything in their portal from any device at any time. It made keeping up with attendance, ratios and the knowledge of knowing that was present in the center at all times.

Patricia D.

Used unspecified for unspecified

Review source

Reviewed September 2015

Excellent product!

We have been associated with ChildWatch since we became CACFP sponsors--almost 5 years. Our state process can be very cumbersome and the need for reliable documentation is vital. Since I am the person who is responsible for all data, having a way to meet the reporting requirements that is correct and non-disputable is personally important as well as organizationally vital. ChildWatch has provided that consistency and given us the confidence in knowing we can provide "proof" and adherence to policies and procedures of CACFP with our documentation. As with anything, there have been challenges, but they have been addressed quickly and where necessary, changes made. I don't see how anyone can administer the CACFP program without having ChildWatch as their software support. Best decision our company President ever made!

Ratings Breakdown

Ease of use

Customer support

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