Cardata 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Cardata

4.2

(6)

Pricing

Pricing available upon request

About Cardata

Cardata is a fully-managed vehicle reimbursement solution that helps businesses manage employees who use personal vehicles for work. It features GPS mileage tracking, customizable reimbursement policies, compliance monitoring and reporting dashboards.

The platform provides insurance compliance monitoring and driver safety training, optimizing vehicle programs and freeing time for finance and HR. Key offerings include the Fixed and Variable Rate (FAVR) program, Tax-Free Car Allowance (TFCA) and more features.

Cardata Screenshots

Cardata Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Standard Pricing

Pricing available upon request

Plan includes:

Fixed and Variable Rate
Tax-Free Car Allowance
Cents per Mile

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Cardata Features

Popular features found in Expense Report
Accounting Integration
Audit Trail
Automated Receipt Matching
Compliance Management
Corporate Card
Expense Claims
Mobile Receipt Upload
Multi-Currency
Reimbursement Management
Spend Control
More features of Cardata
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Approval Process Control
Approval Workflow
Asset Tracking
Benefits Management
Billing & Invoicing
Budgeting/Forecasting
Categorization/Grouping
Cloud Backup
Customizable Fields
Customizable Reports
Customizable Templates
Data Classification
Data Import/Export
Data Security
Direct Deposit
Document Management
Driver Management
Electronic Payments
Email Alerts
Employee Database
Employee Management
Expense Tracking
Financial Analysis
For Drivers
Fuel Tracking
Generative AI
Geofencing
Geographic Maps
Geolocation
GPS
Historical Reporting
Inventory Management
Location Tracking
Mileage Tracking
Mobile Access
Mobile Alerts
Mobile App
Monitoring
Multiple User Accounts
Onboarding
Payment Processing
Payroll Management
Performance Metrics
Policy Creation
Policy Management
Real-Time Data
Real-Time Monitoring
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Receipt Management
Reminders
Reporting/Analytics
Reporting & Statistics
Routing
Scheduling
Search/Filter
Single Sign On
Spend Analysis
Status Tracking
Summary Reports
Territory Management
Third-Party Integrations
Time & Expense Tracking
Timesheet Management
Time Tracking
Transaction History
Trip Logs
User Management
Vehicle Management
Vehicle Tracking
Workflow Management

Cardata Integrations

SAP Concur

Cardata User Reviews

Overall Rating

4.2

Ratings Breakdown

50%

33%

17%

Secondary Ratings

Ease of Use

4.2

Value for money

3.8

Customer support

4.3

Functionality

4.0

Have you used Cardata and would like to share your experience with others?

Margareth L.

Verified reviewer

Insurance

10000+ employees

Used weekly for less than 2 years

Review source

Reviewed February 2025

Innovation in Automotive Information Management

My experience has been good because it allows us to centralize data for faster and more effective information management. By optimizing the use of vehicles, companies can reduce operating expenses. With accurate data and real-time analytics, decision making becomes more informed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like it because it allows companies to track and manage their vehicles in real time, provides detailed reports on vehicle performance and usage, and can be connected to other business management tools.

Cons:

To access all functionalities, a good Internet connection is required.

Christy R.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used weekly for less than 12 months

Reviewed January 2026

Great Experience for 463 Allowance/FAVR/CPM Reimbursement Program

Our overall experience with Cardata has been extremely good. I would recommend it to others looking for a FAVR/CPM and 463 allowance management system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The mobile app is particularly user friendly. Support has been outstanding. The reporting has been helpful in creating a reimbursement plan that is more accurate and "trackable."

Cons:

I would like to have more reports. It would also be very helpful if the 463 Allowance program could be included in the same system as the CPM/FAVR programs.

Reasons for choosing Cardata

Cost was a factor but more important to our decision was the training offered, responsiveness of CarData staff, and ease of use with the mobile app.

Chelsey K.

Verified reviewer

Construction

5001-10000 employees

Used daily for more than 2 years

Reviewed January 2026

Terrible Customer Support. System issues

Customer support is awful. Our company rep is helpful, but the everyday support email is not. All of our employees who have submitted their annual odometer reading and updated their insurance are experiencing issues and are being threatened that they won't receive their next reimbursement even though it appears to be a system issue.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to track mileage. I can't say anything additional about what I like, because that is about the only positive thing.

Cons:

Customer support is not helpful. They send canned responses that don't even address the issue reported.

Courtney L.

Verified reviewer

Environmental Services

51-200 employees

Used daily for less than 2 years

Reviewed January 2026

Good app and easy to use

Pretty positive. I like the fact that I do not have manually keep track of employees who travel and it is easy to use.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like the fact that it tracks the mileage from destination to destination and that it holds the employees accountable for their own tracking and compliance.

Cons:

How long it takes for us to receive the final year-end report for our W2's. Believe that if December's payment is paid in January, it should go into the next years W2.

Leonor M.

Verified reviewer

Construction

1001-5000 employees

Used monthly for less than 2 years

Reviewed January 2026

Accounting Manager

Really good experience so far. My questions have been answered on a timely matter. Once joined CarData I was provided some initial orientation

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Timely and always available to answer questions. The software provides the necessary information once you get to figure out what you need to run

Cons:

Notification of new employees added. Sometimes some of the reports are hard to pull the information

Verified

Reviewer

Computer Software

51-200 employees

Used daily for less than 2 years

Review source

Reviewed November 2023

Saves tax and time!

Excellent. 10/10 customer service and expertise. Cardata is always committed to customer satisfaction and continuous improvement to software capabilities.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The team is so knowledgable about IRS compliance. Cardata really helps customers build customizable programs that are also in line with industry standards. The tech is very helpful for making internal processes smoother.

Cons:

Nothing at this time... no software is perfect, but Cardata does what it's supposed to do. Captures mileage and provides a tax-free reimbursement (with pretty user friendly reporting).

Showing 1 - 6 of 6 Reviews