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OctopusPro

Overview

OctopusPro 2026: Benefits, Features & Pricing

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On this page
  • Overview
  • Pricing and Plans
  • Features
  • Integrations
  • User Reviews

Overview

OctopusPro
OctopusPro
4.5
(13)

Pricing

Starting at $29.00 per month

About OctopusPro

OctopusPro is a cloud-based software for managing service businesses. Its features provide a comprehensive solution for managing customer relations, bookings, invoicing, payments, staff, and field workers.

-Efficient Booking & Appointment Management
OctopusPro enables real-time scheduling and management of appointments, making it easier to handle booking requests from clients. Clients can book and pay online for services, including packages, add-ons, products, and gift vouchers. OctopusPro also supports group bookings, classes, lessons, and subscriptions, and allows for multiple addresses and adjustable capacities. In addition, field workers have the ability to create bookings, and administrators have access to waiting lists, custom forms, and checklists for improved accuracy and consistency.

-Optimize Fieldworker Scheduling & Management
OctopusPro's scheduling tools allow for effortless assignment of the right fieldworker for each job, taking into account real-time availability, travel radius, and service requirements. Emergency and last-minute bookings can be quickly assigned to the nearest fieldworker, reducing travel time and improving efficiency. OctopusPro also provides too...

ls to monitor availability, send job requests, and assign workers to appointments directly. -Automated Job Request, Assignment and Confirmation OctopusPro offers the option for automatic or manual job request and assignment. The automatic assignment feature ensures prompt action for urgent and last-minute tasks, and the flexible job request feature allows for appropriate distribution of services and appointments. Field workers have the option to accept or decline job requests and suggest alternative availability, facilitating clear communication and allocation of multiple workers to booked services. Customers and administrators can monitor the status of job assignments and confirmations. -Automated Billing, Invoicing, and Quote Management OctopusPro provides a comprehensive billing solution, including the ability to generate custom quotes and invoices, automate reminders and recurring billing, merge and combine invoices, monitor due dates, process online payments and refunds, and more. Customers can review, accept, or decline quotes, sign and approve invoices, and pay holding deposits. -Automated Invoice Follow-up & Payment Collection OctopusPro helps manage invoicing and payment processes with automated follow-up features, including the ability to send reminders and confirmations to customers and field workers through SMS and email. Administrators can monitor open and overdue invoices and send targeted messages to the appropriate parties. OctopusPro also integrates with leading payment gateways, allowing for seamless payment options and the ability for fieldworkers to process payments on-site. -Payment Management & Integration OctopusPro integrates with accounting software like Xero and Quickbooks, providing real-time financial data syncing, improving accuracy, and streamlining invoicing. OctopusPro also provides a variety of payment options, including online payment through the website, email invoices with payment links, and app payment, with the added convenience of securely storing and managing customers' preferred payment methods. -Built-in Calendar with Google Calendar Integration OctopusPro's built-in calendar integrates with Google Calendar, allowing for real-time syncing of bookings and events between calendars, and simplifying coordination of field operations. Staff and field workers can view each other's schedules, providing improved visibility into work hours and availability. -Track & Improve Workforce Effectiveness Provide improved accessibility to job-related information for your workforce, improving communication and coordination for increased efficiency and productivity. OctopusPro also allows for tracking and analysis of workforce performance, with the ability to set goals and track progress, providing valuable insights.

OctopusPro Screenshots

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OctopusPro Pricing and Plans

Starting price: $29.00 per month
Free Trial
Free Version

Basic

$29.00

per user, per month

No plan information available

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    OctopusPro Features

    • Popular features found in Field Service Management
      Alerts/Notifications
      Billing & Invoicing
      Calendar Management
      Contact Database
      Electronic Signature
      GPS
      Inventory Management
      Mobile Access
      Online Time Clock
      Quotes/Estimates
      Routing
      Service History
    • More features of OctopusPro
      Accounting Integration
      Activity Dashboard
      Activity Tracking
      API
      Appointment Management
      Checklists
      Client Portal
      Confirmations/Reminders
      Contract/License Management
      CRM
      Customer Database
      Customer History
      Customer Management
      Customizable Fields
      Customizable Forms
      Customizable Reports
      Customizable Templates
      Data Import/Export
      Dispatch Management
      Drag & Drop
      Electronic Payments
      Email Management
      Employee Management
      Equipment Tracking
      Estimating
      File Storage
      For Carpet Cleaners
      For Field Service
      For Locksmiths
      Historical Reporting
      Invoice Management
      Job Management
      Job Scheduling
      Location Tracking
      Maintenance Scheduling
      Marketing Automation
      Multi-Location
      Online Booking
      Online Payments
      Payment Collection in the Field
      Payment Processing
      Real-Time Data
      Real-Time Updates
      Reminders
      Reporting & Statistics
      Scheduling
      SMS Messaging
      Task Management
      Third-Party Integrations
      Timesheet Management
      Workflow Management
      Workforce Management
      Work Order Management

    OctopusPro Integrations

    Mailchimp
    Mailchimp
    PayPal
    PayPal
    Twilio
    Twilio
    Xero
    Xero
    Stripe
    Stripe
    QuickBooks Online Advanced
    QuickBooks Online Advanced

    OctopusPro User Reviews

    Overall Rating

    4.5

    Ratings Breakdown

    5

    85%

    4

    0%

    3

    8%

    2

    0%

    1

    8%

    Secondary Ratings

    Ease of Use

    4.5

    Value for money

    4.7

    Customer support

    4.7

    Functionality

    4.5

    Have you used OctopusPro and would like to share your experience with others?

    Anthony's profile

    Anthony I.

    Verified reviewer

    Music

    11-50 employees

    Used weekly for less than 6 months

    Review source

    Reviewed March 2025

    One platform that powers sales, marketing, and CRM

    5

    It is in line with our interests; it has enabled us to reach a wider audience, reach the target audience through campaigns, follow up with clients, and grow our profitable business. With all we require from a CRM and more, Pipedrive has done incredibly well in my company, and we have seen a rise in income since we implemented it.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    In my company, the program has features that support client relationship management. Its interface is simple and easy to use; it offers all the features we need to enter the market, comprehend clients, and give them with the appropriate goods and services based on their requirements and availability. It has contributed to the improvement of crucial procedures that are closely related to sales.
    Cons:
    Although the program is great and performs at its best, it is limited in its ability to integrate with other tools; if it gets better, we may be able to make better use of our tools and save time and effort.

    Read More

    JC

    Jim C.

    Verified reviewer

    Consumer Services

    11-50 employees

    Used daily for less than 6 months

    Review source

    Reviewed August 2025

    Reliable cloud hosting and 24/7 support

    5

    OctopusPro enables everyone in your organization to participate, streamlining the entire workflow. With reliable cloud hosting and 24/7 support, we’ve improved client satisfaction and cut admin costs significantly.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    OctopusPro has been a total time-saver. Job scheduling and team assignments are now fully automated. Clients receive confirmations and reminders, and we can track progress and feedback all in one place. The ability to invoice and take payments instantly is a big plus.
    Cons:
    The mobile interface, while functional, could be more user-friendly for field staff with limited tech experience.

    Read More

    VT

    Veronica T.

    Verified reviewer

    Child Day Care Services

    11-50 employees

    Used monthly for less than 12 months

    Review source

    Reviewed July 2024

    Disappointed customer

    1

    I joined Octopus Pro earlier this year as I believed its features would suit my business needs. As a small business, cost was a concern, but I was promised adequate onboarding training and support. Initially, I received help from a friendly and helpful support person. Once agreeing to sign on, I was handed over to another support member ([sensitive content hidden]). He lacked professionalism and knowledge. When I asked to work with the original support person again, I was told they didn't exist and [sensitive content hidden] was the only one on the team. This felt strange and of course, created trust issues. Unhappy with the support, I canceled my trial on time but was still charged. Octopus acknowledged their mistake and offered a refund plus a 'premium onboarding service,' but the support remained unclear and disappointing. There were also billing errors, including a $5000 overcharge, causing financial strain on paying our employees. I picked up on this mistake and was eventually refunded, however, ongoing issues led to continued charges for a more expensive plan than agreed upon. I reached out to the [sensitive content hidden]for help but received no response. After persisting, (despite initially being told that [sensitive content hidden] was the only member available), I was later assigned a new team member and offered more services to keep me on, which I declined, asking for a refund instead, which was denied. Overall, while Octopus Pro offers flexibility in scheduling and payments, its customer support lacks compassion, clarity, and integrity, significantly affecting my small business's growth. Our most recent issue is a charge for this month of $300 AUD, despite cancelling last month. Awaiting a response and not feeling very positive about the experience. Strongly recommend using a different platform.

    Ratings Breakdown

    1
    Ease of use
    1
    Value for money
    1
    Customer support
    1
    Functionality
    icon
    Pros:
    The idea of Octopus Pro sounded like it would suit my business but in fact it is extremely complex and the customer support/onboarding is awful.
    Cons:
    We have been incorrectly charged on multiple occasions. One month we were accidentally charged almost $5000. This was refunded after a week with little acknowledgement or explanation. We cancelled our membership after this. We have just been charged this month despite having received a written approval of our request to cancel. After speaking to other small business’ who were looking into Octopus, it is clear that our issue is a common one.

    Read More

    Abraham's profile

    Abraham A.

    Verified reviewer

    Computer Software

    11-50 employees

    Used daily for less than 6 months

    Review source

    Reviewed April 2025

    Saves time

    5

    Great for streamlining field operations, but could use minor UI improvements.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    The automated job assignment feature saves so much time. Customer support is responsive and helpful.
    Cons:
    The reporting dashboard could be more customizable.

    Read More

    Jeffery's profile

    Jeffery M.

    Verified reviewer

    Telecommunications

    51-200 employees

    Used monthly for less than 12 months

    Review source

    Reviewed March 2025

    Incredible Customer Support

    5

    This is assisting us in streamlining processes and cutting down on redundant data entering, which lowers errors.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    We've always tried to make our business procedures more efficient, and Octopuspro has helped us achieve this goal. We consolidated six disparate systems and procedures into one, and by having a single location for data entry, we anticipate time savings. The onboarding procedure is first-rate, and the software is incredibly user-friendly.
    Cons:
    Although it works, the Engage mechanism has to be improved.

    Read More

    Dw

    Derrek w.

    Verified reviewer

    Computer Software

    51-200 employees

    Used daily for less than 6 months

    Review source

    Reviewed May 2025

    automate invoicing and bookings

    5

    OctopusPro is a cloud-based service management software with all the features and tools you need to manage and grow your business.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    It has allowed us to better organize our customer data, automate invoicing and bookings, and cut back on time spent coordinating between field staff and office support.
    Cons:
    A few more integrations would make it perfect.

    Read More

    Gary's profile

    Gary A.

    Verified reviewer

    Real Estate

    51-200 employees

    Used monthly for less than 6 months

    Review source

    Reviewed February 2025

    A Real Estate company's usage of FSM

    5

    In the construction industry, we are replacing their paperwork process with FSM. For the construction check, those developers would fill out a ton of paperwork and take a ton of photos before returning to the office. You would then need to arrange and classify that documentation. Just organizing those paper files takes a lot of effort and money. They save a great deal of time and simplify the process by using FSM, allowing the developers to concentrate on their work!

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    I appreciate how simple it is for our clients to replace their outdated paperwork process using just their phone. and more effective for the actual task.
    Cons:
    I believe that the system must be in an internet environment, which is a minor annoyance for engineers working in the construction industry.

    Read More

    David's profile

    David M.

    Verified reviewer

    Real Estate

    11-50 employees

    Used monthly for less than 6 months

    Review source

    Reviewed March 2025

    Gigantic help for our company

    5

    Octopuspro has been of great help in our Industry, and specifically our company.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    Our company lacked accurate field management which has been a thorn on us. But, we got help when we found about Octopuspro app, and it has helped us solve our major issue.
    Cons:
    We started using them less than six months, so there isn't anything to complain on for now.

    Read More

    JH

    Jerry H.

    Verified reviewer

    Food & Beverages

    11-50 employees

    Used monthly for less than 6 months

    Review source

    Reviewed February 2025

    Make our job easier in FSM

    5

    Priority based workorder assignment, real time crew availability check and work order assignment features made this product unique.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    Automatic workorder assignment & live crew tracking features made our job easier. Octopuspro helped us to maintain the whole flow in one window from work order creation to feedback on completion. Thanks for everything
    Cons:
    Nothing much to specify. We have got every customization that we wanted as per our needs within a day or so.

    Read More

    Jessica's profile

    Jessica A.

    Verified reviewer

    Consumer Services

    11-50 employees

    Used daily for less than 12 months

    Review source

    Reviewed February 2018

    Exceeded our expectations and continues to do so

    5

    OctopusPro offers many features and integrations which Customer Support have been quick to help us out with when needed.

    Ratings Breakdown

    5
    Ease of use
    5
    Value for money
    5
    Customer support
    5
    Functionality
    icon
    Pros:
    OctopusPro makes it extremely easy to manage our staff, customers, bookings, invoicing, payments, sales campaigns and a whole lot more. Our entire team are very impressed. OctopusPro really has too many features to mention in this review. A few features to mention: - Technician AND customer facing app - Very helpful dashboard - Jobs status notification to clients - Ability for field workers to manage a job end to end (job check in, arrived onsite, work completed, accept payment), etc. - Very responsive Customer Service

    Read More

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