Okappy 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Okappy

4.4

(16)

Pricing

Starting at £29.00 per month

About Okappy

Okappy is a cloud-based workforce management solution designed to help small to large businesses create, schedule and manage on-field jobs. It enables users to receive jobs from customers and assign them to employees or subcontractors from within the platform.

Features of Okappy include invoicing, job management, reporting, GPS tracking, instant messaging, reporting, data import/export and more. Administrators can use the solution to create engaging dashboards to analyze and track key performance indicators (KPIs) across the organization. Additionally, it allows users to store details of all customers in a repository and quickly retrieve addresses, reports or invoicing history as per task requirements.

Okappy facilitates integrations with several third-party applications such as Xero, Clearbooks, Kashflow, Sage, Quickbooks, Microsoft Excel, Google Sheets and more. Pricing is available on monthly and annual subscriptions and support is provided via live chat, phone and email.

Okappy Screenshots

Okappy Pricing and Plans

Starting price: £29.00 per month

Free Trial

Free Version

Basic

£29.00

per user, per month

No plan information available

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Okappy Features

Popular features found in Workforce Management
Attendance Tracking
Automated Scheduling
Budgeting/Forecasting
Compliance Management
Employee Management
Payroll Management
Performance Management
Reporting/Analytics
Self Service Portal
Skills Tracking
Time Off Management
Timesheet Management
More features of Okappy
Accounting
Accounting Integration
Activity Dashboard
Alerts/Notifications
Billing & Invoicing
Calendar Management
Contact Database
Contractor Management
Customer Database
Customizable Forms
Customizable Templates
Dispatch Management
Electronic Payments
Electronic Signature
Employee Database
Employee Scheduling
File Storage
GPS
Job Management
Job Scheduling
Job Tracking
Location Tracking
Maintenance Scheduling
Mobile Access
Payment Collection in the Field
Performance Metrics
Preventive Maintenance
Quotes/Estimates
Real-Time Updates
Recurring Appointments
Reminders
Reporting & Statistics
Scheduling
Search/Filter
Service History
Technician Management
Third-Party Integrations
Time & Attendance
Variable Workforce
Workforce Management
Work Order Creation
Work Order Management

Okappy Integrations

Microsoft Excel

Xero

QuickBooks Online Advanced

Microsoft Power BI

Google Calendar

Tradex

Okappy User Reviews

Overall Rating

4.4

Ratings Breakdown

50%

44%

Secondary Ratings

Ease of Use

4.6

Value for money

4.5

Customer support

4.5

Functionality

3.9

Daniel B.

Verified reviewer

Used daily for less than 6 months

Review source

Reviewed March 2018

Revelation to our business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ease of use - quick creation and assignment of jobs. Linked very easy to our accounting system so we can raise and track invoices. Creating new customers (connections) and giving them access to their job sheets etc reduces admin time enormously. Our job sheets have also been customized and any changes are usually made within an hour of requesting.

Cons:

Sometimes the search parameters are a little broad so it takes a few searches to get to what I need, but given our customer base and contracts base this is only to be expected in a new set up and we are refining every day.

Dominique G.

Verified reviewer

Construction

2-10 employees

Used daily for less than 12 months

Reviewed September 2022

Intuitive Job Sheet Software for Small Businesses

The people at Okappy are very informative and helpful. They address issues and questions very quickly. The software is simple to understand and east to set up.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how easy the software was to setup and get started with. My Onboarding consultant was really useful and helped me get started straight away. The App is also really easy to use and understand, once you get everything set up for your business. The monthly billing aspect is also really useful for small businesses who do not have the money to outlay on a software at the start. The support team are also really responsive, and have helped me when I have had issues.

Cons:

I think the UI of the software is a little clunky and could do with an update. There is a lot of information on the overview screen, some of which I dont use. The same for the job sheet page. It would be good to be Abe to customise this better to get rid of sections which we are not using. I would love to be able to use the reports more, however they are not very useful to me. I need more employee specific reports. At the moment I am using Numbers to create my own which is time consuming.

Reasons for choosing Okappy

It was more cost effective, and it was able to do everything we needed. We needed the app to be simple for our employees. They needed to be able to take photos/videos and have the site agent sign their sheet at the end of the day. They also needed to be able to record what they had done that day. We also needed to be able to print the sheet off at the end of the day for invoicing purposes.

Vendor Response

Hi Dominique, thanks for your review and comments. Glad you're loving our software. You can hide columns on the overview screen and you can also customise the job sheets. Check out our help and support pages for information on how to do that. There's also information on getting more from the reports including combining reports and syncing them with your own spreadsheets. We also offer training which you might find useful. If you speak to your onboarding consultant he'd be happy to arrange that for you. Thanks again Okappy

Replied September 2022

Dineke A.

Verified reviewer

Hospitality

11-50 employees

Used daily for more than 2 years

Reviewed June 2020

software works

Okappy gives us a great overview in the jobs. The software works perfect for our filling team but we are still struggling with our install team as we can't really get an overview of the amount of hours we spent on 1 project over multiple days and team members. Although we might look for a more compleet software package that will help us with planning. We still do a lot of double jobs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is easy to use although we don't have 100% of our staff using it. Okappy made us work paperless.

Cons:

We would like to make changes in the form ourself. But this is not possible. our business is changing all the time and so are our forms. we need to contact Okappy for every change and that doesn't work for us. Also the report part of the software doesn't give us a readable overview.

Vendor Response

Hi Dineke, thanks for the review. You can make changes to the forms yourself very easily - more information is available at https://www.okappy.com/support-article/creating-job-templates/ The reports provide an overview of your jobs, invoices or customer information. You can also download or sync to Microsoft Excel or Google Sheets to create more in-depth reporting. Again there's lots of information on our support pages at https://www.okappy.com/support/ Thanks Richard

Replied June 2020

Lee B.

Used daily for more than 2 years

Review source

Reviewed February 2018

We use the Okappy Software on a daily basis, not sure how we done business before without it!!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Okappy has reduced the amount of paper work by about 90% and on an even better note it has reduced my workload by about 80% as a Service Manager who manages multiple engineers. I am no longer chasing reports. They are done once the engineer completes a job and I get them instantly. I can then make any adjustments if required and email them straight to the customer which helps us provide a fast efficient service. If I need to know a customers job history all the reports are there instantly at my fingertips. Basically the Okappy system has improved the service we provide whilst helping to make us super efficient and provide the best service for our customers.

Cons:

I am seriously struggling to find something that I don't like about the Okappy system as it really has made my job and life a lot easier, but if I had to choose something I would have to say (and its not really a dislike) the fact that certain customer details once you have added a customer to the system can only be changed by emailing Okappy directly. But on the other side of the coin their customer service is very friendly and extremely efficient and any requests from myself have always been dealt with professionally and promptly.

Ewen M.

Verified reviewer

Construction

51-200 employees

Used daily for more than 2 years

Reviewed September 2022

Okapp

Excellent.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use and general organisation of works are key to our business and this product provides that.

Cons:

There as possibly elements we do not use however an alarm or alert system for jobs would be beneficial

Reasons for choosing Okappy

Seemed the best system most suited to how we operate

Vendor Response

Thanks for the feedback Ewen, much appreciated.

Replied September 2022

Dennis B.

Verified reviewer

Electrical/ Electronic Manufacturing

2-10 employees

Used daily for more than 2 years

Reviewed September 2022

Dennis reveiw

Happy with my personal use with my tasks

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy of creating works order, invoicing and record keeping

Cons:

Looking up old, cancelled and archived could be made easier

Vendor Response

Hi Dennis, thanks for your review, glad you're liking Okappy. Did you know you can use the global search to find old, archived or cancelled works orders and invoices? Thanks Okappy

Replied September 2022

Gary C.

Verified reviewer

Retail

2-10 employees

Used daily for more than 2 years

Reviewed May 2020

Changed our Company ( 4 the better)

The staff has always been very helpful and have worked with us to customise this to suit our company.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Going from a paper based "system" to a software base, has enabled us to go from 2 techs to 7 easily. With search function and easy attachments making life easier

Cons:

Would be nice to be able to choose what order jobs appeared on workers runsheet without choosing a time.

Reasons for choosing Okappy

Custom. And didnt need invoicing built in

Vendor Response

Hi Gary, thanks for the review and feedback. We'll take it on board. It's always been really nice working with you guys

Replied June 2020

Benjamin R.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Review source

Reviewed March 2022

Okappy

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I find the product very easy to use for someone that rarely needs to schedule work. It is very easy and quick to schedule in a job for an operative, giving them all the relevant information they need. It is very easy to alter your template as to what you want on the work report, so you can make it bespoke to how you want it, whilst including "Must fill out" boxes, that must be filled in so that operatives can close the jobs down.

Cons:

One issue that i do find, is that when creating a report and transferring it into a PDF, you can find some reports are cut out in the middle of the text therefore making it hard to read for our clients.

James C.

Verified reviewer

Transportation/ Trucking/ Railroad

11-50 employees

Used daily for less than 12 months

Reviewed September 2022

Good Product

Great for the day to day operational running of the job allocations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Job allocation and reports are really good and the history for the engineers when on site

Cons:

High cost for training, limits to what you can do for job sheet editing. Invoicing is difficult

Reasons for choosing Okappy

Great demo

Kris James M.

Verified reviewer

Used daily for less than 6 months

Review source

Reviewed February 2018

Superb system, constantly improving and adding new features.

Time saving software for all members of staff.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Okappy has totally streamlined our business paperwork and linked everything perfectly with Xero for invoicing all from once place. Customers chasing for paperwork was causing us a headache daily, even though we previously implemented a costly paperless system it just never functioned as promised and OKAppy is a breath of fresh air. Customers now they have a online portal so that they can print a job sheet the moment its completed in the field !! Customer service from the OkAppy has been also been the best we have found from the market, even speaking with subcontractors and customers direct to assist them using the system.

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