Theum 2026: Benefits, Features & Pricing

Small companies usually have tons of documents laying around all over the place - many on the file system, some in DropBox, others in Office 365. We were no different. All of our documents were divided into different places for historical reasons or based on the kind of information stored in the documents. The process of finding the right information has been chaos for a long time. Being able to find 'everything we've offered to Customer A' was even more difficult. One problem was that project documents were not stored in the same place as financial documents. Another problem was having to scan through search hits and long documents. Getting a big picture was impossible. We decided to start moving all of this into Office 365/SharePoint. This helped document owners, but not people who needed to find knowledge. The general consensus was that staff were spending 10-20% of their daily time dealing with documents and search systems instead of doing their jobs. As a small company, that kind of waste is unacceptable. We came across Theum in a Webinar in August and decided to try their cloud offering for small businesses. We connected it to our Office 365 area and voila! We can get everything we need, without having to hunt for documents and in documents. Even better, Theum allows document owners to forget about having to think about how the documents might be used - which of course is impossible to really anticipate. At first we were hesitant about the cost, but then we realized it was trivial compared to what we got considering that the 10-20% time waste has been eliminated. As icing on the cake we've also cancelled the Office 365 licenses for staff members who only need to access the knowledge in our documents but don't author anything. The Theum Cloud is very easy to use for contributing our documents. We didn't have to read a user guide or get training. For users, there's no training because the whole thing is built like a standard simple website with no special functions. One bonus we hadn't thought about is actually a bit of a miracle for us: All of the knowledge from all of our documents is now accessible on the PC and all of our mobile devices as standard web content. No documents to download or launch. And all of it looks the same everywhere. Very intuitive. Another bonus is that our entire PDF creation effort has been eliminated. Theum delivers much more than the same old chaos in another wrapper. Great solution. Highly recommended!

Wir benutzen Theum als Wissensarchiv. Hier haben wir alle Artikel, Bücher, Vorträge und andere Ressourcen aus 30 Jahren Beratungstätigkeit zusammengeführt, die bisher auf verschiedensten Webpräsenzen oder Webunterseiten verteilt waren. Die semantische Erschließung erlaubt es, sehr gezielt auf Inhalte zuzugreifen. Anstelle über Dateisystem oder Sharepoint nach etwas zu suchen, gehen wir direkt auf Theum. Wir nutzen eine gehostete Cloud-Version von Theum und müssen uns nicht um Updates, Betrieb oder sonst etwas kümmern. Die Einrichtung ging sehr schnell.

My business is in the fitness and health industry and there is a world of information surrounding this industry from mitochondria to the weakest muscle, from nerves to nutrition. In other words the A to Z of all things fitness and healthy eating. We have created a sound knowledge base and are always adding to, reviewing and controlling our input and our personal trainer students now have access to Theum for their studies. Theum has revolutionised our organisation.

sehr gutes System, sehr kompetentes Team, viele Funktionalitäten

Theum hat uns geholfen sowohl interne Richtlinien als auch Handbücher im Web als HTML5 und PDF zu veröffentlichen.

wir haben alles auf einen Blick

Finally there is what I was looking for all that years when doing consultancy with project teams. Project kickoff means to get a lot of information about the project itself. So there is a small amount of time to research on lessons learnt and to get th right pieces of information out of all those documents stored in the company's so-called knowledge base. In most of the cases this is a bunch of Word documents stored into some network folders or probably on SharePoint. Now you can get excerpts out of THEUM by asking your questions, and THEUM ist asking back if your question has many hits in different areas. You can mange this by a small amount of work - put the documents into THEUM and create so-called 'books' to present this knowledge in HTML5, PDF or EPUB. Great software!

As we were looking for a new IT solution for presenting our business regulations internally, we discovered Theum and decided to go with it. The interworking with Theum during the project and beyond has been excellent, they were ready to meet all our special requirements (security, document combinations, publication process) and in addition were able to meet all relevant deadlines. Overall, the "new" regulations have been well received and praised for their ease of use (better layout, responsiveness, clarity).

Awesome tool, great product. Easy to use and fun to work with! Editors love it - consumers are happy with it.