Whale 2026: Benefits, Features & Pricing

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On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Whale

4.2

(5)

Pricing

Starting at $10.00 per month

About Whale

Whale is a training platform that helps small to midsize businesses manage onboarding and training for new employees on a centralized platform.

The application allows administrators to create, review, maintain and share company knowledge including policies, procedures and processes with staff members and assign skills-specific assignments to improve identified knowledge gaps.

Features of Whale include assignment creation, WYSIWYG editing, reporting and analytics, content library, tag manager, browser-based screen recording, and more.

Teams can organize and update training materials using tags and structured links and use plug-and-play integrations to provide access to employees on existing business applications.

Whale allows integration with several applications such as Microsoft OneDrive, Dropbox, ConnectWise Manage, Google Drive and HubSpot, among others. Product is available for free and on annual subscriptions.

Whale Screenshots

Whale Pricing and Plans

Starting price: $10.00 per month

Free Trial

Free Version

Scale

$10.00

per user, per month

Plan includes:

Content Creation Tools
AI Assist to generate procedures
Google Drive & OneDrive Integrations
Browser Extension
Unlimited Boards
Branded Workspace with your logo & colours
Groups & Permissions
Content Tags
Version History
Training Flows

Enterprise

$1,200.00

flat rate, per month

Plan includes:

Content Creation Tools
AI Assist to generate procedures
Google Drive & OneDrive Integrations
Browser Extension
Unlimited Boards
Branded Workspace with your logo & colours
Groups & Permissions
Content Tags
Version History
Training Flows

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Whale Features

Popular features found in Business Process Management
Access Controls/Permissions
Approval Process Control
Business Process Automation
Collaboration Tools
Data Import/Export
Document Management
Drag & Drop
Reporting/Analytics
Task Management
Third-Party Integrations
Workflow Management
More features of Whale
Activity Dashboard
Activity Tracking
Adaptive Learning
Alerts/Notifications
API
Archiving & Retention
Assessment Management
Assignment Management
Asynchronous Learning
Audit Management
Audit Trail
Bite-Sized Learning
Blended Learning
Built-in Course Authoring
Business Process Control
Catalog Management
Certificates
Certification Tracking
Chatbot
Chat/Messaging
Commenting/Notes
Compliance Management
Configurable Workflow
Contact Management
Content Creation
Content Library
Content Management
Content Sharing
Corporate/Business
Course Authoring
Course Management
Customizable Branding
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Decision Support
Document Review
Document Storage
Drag & Drop Editor
Email Alerts
Employee Database
Employee Engagement
Employee Handbook
Employee Onboarding
Employee Portal
Engagement Tracking
Feedback Management
File Sharing
Forms Management
Full Text Search
Gamification
HR Management
In-App Training
Interactive Content
Job Description Management
Knowledge Base Management
Knowledge Management
Learner Portal
Learning Management
Learning Paths/Tracks
Lifecycle Management
Microlearning
Mobile Access
Mobile Interface
Mobile Learning
Monitoring
Multi-Language
No-Code
Peer Learning
Performance Management
Performance Metrics
Policy Creation
Policy Library
Policy Metadata Management
Policy Training
Pre-built Templates
Prioritization
Process Modeling & Designing
Progress Reports
Progress Tracking
Quizzes
Real-Time Analytics
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Registration Management
Reminders
Reporting & Statistics
Rewards Management
Rich Text Editor
Role-Based Permissions
Rules-Based Workflow
Search/Filter
Secure Data Storage
Self-Enrollment
Self-paced Learning
Self Service Portal
Self Service Tools
Single Sign On
Skills Assessment
Skills Tracking
Social Learning
SSL Security
Surveys & Feedback
Synchronous Learning
Tagging
Team Collaboration
Template Management
Templates
Tests/Assessments
Text Editing
Training Administration
Training Companies
Training Management
Training Record Management
User Management
User Onboarding
Version Control
Video Content
Video Management
Video Support
Visual Analytics
Web Notifications
Website Integration
Wiki
WYSIWYG Editor

Whale Integrations

Zapier

Microsoft Teams

OneDrive

Google Drive

Chromium

Microsoft Edge

See all 10 integrations

Whale User Reviews

Overall Rating

4.2

Ratings Breakdown

80%

20%

Secondary Ratings

Ease of Use

4.2

Value for money

4.0

Customer support

4.2

Functionality

4.0

Have you used Whale and would like to share your experience with others?

Aaron D.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used weekly for more than 2 years

Review source

Reviewed October 2025

Best UI and engagement features in the process/SOP space.

Whale is made to engaging and fun to use. Navigating is extremely user friendly and customer support actually cares and will continue reaching out to see how they can further resolve issues they already helped fix.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Whale makes finding and searching for processes engaging. You have a lot of different ways of searching for a process, you could find by Department Board, then categories, and find the individual cards, or search by keyword or even AI conversation.

Cons:

I wish there was more of a template for structuring your processes. Like choosing a process/SOP structure that closely relates to your business type so you can see what maybe other businesses in your sector are structuring like.

Reasons for choosing Whale

Product seemed very modern and ahead of it's time. UI was incredibly clean and simple to navigate which meant less time training users. They had a good Non-Profit discount as well.

Javeir R.

Verified reviewer

Hospital & Health Care

10000+ employees

Used weekly for less than 2 years

Review source

Reviewed April 2025

"simple, engaging and effective"

Whale has streamlined our unburden process by allowing new hires to complete most training independently, saving time and making meetings more focused.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Whale makes it incredibly straightforward to build engaging process documentation. You can effortlessly combine images, videos, text, and even GIFs to create interactive step by step guide.It is user friendly enough that process owners can handle updates on their own without relying on designer and tech expert. Plus , making updates is quick and does not require jumping through any bureaucratic hoops.

Cons:

I wish Whale had a flowchart feature for visualising complex procedure.

Ruben O.

Verified reviewer

Construction

11-50 employees

Used daily for less than 6 months

Review source

Reviewed June 2024

Very unsatisfied

Very unsatisfactory. When reaching out to Support With issues they only reply is, “ It’s clearly stated on the website”.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The only pro to this is it’s simplicity

Cons:

The Custom ability is very minimal. Every employee can see every option And nothing can be customized. Custom services, poor and unwilling to be of assistance to a paying customer.

Vendor Response

We’re sorry to hear you were dissatisfied with your experience. To address your concerns: during the sign-up process, the difference between monthly and yearly plans is clearly indicated. Even in the case of a misclick, an invoice is automatically generated—giving users plenty of time and opportunity to reach out. Our team responded promptly, provided a clear explanation, and offered alternative solutions within our terms (which state that we do not offer refunds, but do offer a free plan for testing and a monthly option for flexibility). Regarding customization, we offer a range of options like role-based access and user-specific permissions—though it sounds like these may not have been fully utilized in your case. We understand it’s frustrating when expectations aren’t met, but we aim to be as transparent and helpful as possible throughout the entire customer journey. — The Whale Team

Replied April 2025

Ankaj D.

Verified reviewer

Information Technology and Services

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed September 2024

The most user friendly training solution

Whale’s focus on developing client skills based on their processes was another highlight for us. It’s designed to help businesses grow by ensuring that their teams are proficient in the company's unique procedures and workflows. This focus on process-based skill development leads to more efficient operations and a better-prepared workforce - something that's key for us. Additionally, Whale's customer support is unparalleled, always ready to assist with any queries, ensuring users get the most out of the platform.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As digital marketing expert, there are a lot of moving parts and a lot to keep track of. I love how Whale simplifies the process of onboarding new employees, and ensuring everyone has access to consistent information. I really like that we can create and share content, assign tasks, and use quizzes to keep everyone about the news in our environment. It's really user friendly.

Cons:

Whale takes customer feedback to heart. There is nothing I dislike and whenever I have a query, their customer success team is always able to support me in what I need.

Sven L.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 2 years

Review source

Reviewed December 2020

Easy and simple

We were able to onboard new colleagues much faster than before. They were very satisfied with our approach. By using the templates we create much more uniformity of our documents and the colleagues start documenting faster :) The reaction of the support is TOP!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Really bridges the training and knowledge with the different profiles of employees. Intuitiveness & user friendly Outperforming other onboard tools or training software.

Cons:

It isn't completely customizable yet (brand colors or logo cant be changed atm)

Showing 1 - 5 of 5 Reviews