Microsoft Exchange 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

Microsoft Exchange

4.6

(36)

Pricing

Starting at $4.00 per month

About Microsoft Exchange

A mail and calendar server with a large user base and an online or on-premises interface is Microsoft Exchange. It's an application that only functions on Windows Server operating systems and is available in a number of languages, including English, Danish, Thai, and Japanese. It allows staff members to connect with line of business (LOB) applications, collaborate on documents, prioritize emails, and personalize their inboxes. It is targeted towards corporate professionals. The calendar not only provides simple scheduling and reminders but also syncs with the email server to track flights, locate meeting locations, etc.

Microsoft Exchange Screenshots

Microsoft Exchange Pricing and Plans

Starting price: $4.00 per month

Free Trial

Free Version

Basic

$4.00

per user, per month

No plan information available

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Microsoft Exchange Features

Popular features found in Email Management
Alerts/Notifications
Archiving & Retention
Autoresponders
Canned Responses
Contact Management
Data Recovery
Email Marketing
Email Monitoring
Search/Filter
Shared Inboxes
Signature Management
Spam Blocker
More features of Microsoft Exchange
Inbox Management
Multiple User Accounts
Response Management

Microsoft Exchange User Reviews

Overall Rating

4.6

Ratings Breakdown

58%

39%

Secondary Ratings

Ease of Use

4.3

Value for money

4.1

Customer support

4.2

Functionality

4.3

Bryan J.

Verified reviewer

Airlines/ Aviation

2-10 employees

Used daily for less than 6 months

Review source

Reviewed January 2026

Microsoft Exchange Review

I had a good overall experience because it offered a high level of security and different features just like Gmail.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I loved using Microsoft Exchange because it helped me email my co-workers and enabled digital communications to flow through the business.

Cons:

The least thing I Didnt like about the software was the fact that it was very expensive to purchase at times.

Ali Y.

Verified reviewer

Non-Profit Organization Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed March 2022

Indispensable but sometimes like old-school experience product of IT Inventory

Office offers great solutions for document management, which is the most basic need of your company's IT team. In addition, if you have an e-mail domain that you have created for them, you can manage it over Exchange. One of my favorite products of Exchange is Sharepoint. We use this place as a space where all our documents are stored. In addition, we have very convenient and free usage rights within the scope of Microsoft and NGO partnership.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As an NGO, we work with a focus on education. We have student volunteers from middle school, high school and university. Guess we have to work with them on a lot of documents. We use all office products and e-mail infrastructure of Exchange. With the domains we create, we show that they are part of our NGO.

Cons:

It is not as fast as the microsoft operating system when running on Mac devices. I'm sure that the improvement of the macOS interior will make the user base very happy.

Reasons for choosing Microsoft Exchange

I can say that the most important selection criterion for us is the budget. You know, NGOs work with a limited budget. Microsoft's support for NGOs is great. In addition, Exchange's long history has made it easy for everyone in our company to use it. Some former admins don't even know the name of Microsoft's alternatives. That's why they are very difficult to use.

Reasons for switching to Microsoft Exchange

Because Microsoft gives many free credit and storage for NGO

Verified

Reviewer

Higher Education

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed May 2022

Mail and Calendar in an oudated manner

Not so good. Should be updated

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software has a good capability and offers secure communication and synchronization for calendar

Cons:

This is the old schooled app. Especially the GUI is really outdated. Lacks functionality and features. on is really from old ages. Needs an overhaul. Setting up is weird.

Reasons for switching to Microsoft Exchange

Organization has no Gmail service

Jonathan Alexander C.

Verified reviewer

Hospital & Health Care

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed June 2022

A robust, reliable and secure business mail service for your company and your collaborators

I have used this tool and I have been an administrator for more than 5 years, in the creation of mailboxes, integration with microsoft azure or online exchange, creation of digital signatures, migration of mailboxes, rules and more. It has been very beneficial for the company to have this tool to manage the collaborators' mailboxes and at the same time have a business messaging service connected to the company's domain and to the active directory

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I like the most about this product is how easy it can be to create and manage the mailboxes of the company's collaborators as well as create rules, signatures and constant monitoring of the emails that enter and leave the company. An added value is the part of being able to audit our mailboxes and be able to retrieve information in these audits.

Cons:

What I don't like about the product is that sometimes the updates made by Microsoft force you to document the tool again since they change options from one way to another, that is, an option that was in one place is now in another

Reasons for choosing Microsoft Exchange

It is a more robust platform, it can also be quickly integrated with active directory and with the azure cloud for integration with office 365

Claude Real T.

Verified reviewer

Graphic Design

Self-Employed

Used daily for more than 2 years

Review source

Reviewed December 2023

Best platform for email and calendar management

Ratings Breakdown

Ease of use

Functionality

Pros:

It is easy to setup on multiple platform. The response is almost instantaneous across devices. It is easy to organize the calendars linked to the exchange emails.

Cons:

I hate that Microsoft created various inbox capacities depending on the licence purchased just to force us to pay more expensive licences. Also, it is very complex to setup security and management policies in exchange in comparison to google workspace and apple iCloud.

Reasons for choosing Microsoft Exchange

Because of SharePoint that was included in my licence, not because of exchange.

Reasons for switching to Microsoft Exchange

I switched only because Microsoft 365 licences allowed desktop apps, not because of the emails, because between Exchange and Google, I'd prefer Google anytime for email management.

Evelyn F.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for less than 2 years

Review source

Reviewed May 2022

A powerful Platform

It used to be the normal path to communicate in any organization, as it was Blackberry Messenger years ago. Notwithstanding, the user interface is kind of outdated, the price could be considerable in comparison with cloud-based alternatives. My experience used to be good, but we already change for better and simpler using different online services.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great Contacts management system. Good Task Management System Excellent Microsoft Office Suite integration.

Cons:

It does consume a lot of hardware resources. Does not offer an easy way to get the information remotely. I found it to be less reliable than cloud based platform alternatives.

Reasons for choosing Microsoft Exchange

Well, Microsoft Exchange has been always a reliable tool, anyway, we do not use it anymore, since we changed it for Cloud Based Systems, they do offer us the flexibility to access our information anywhere at anytime without compromising the Hardware of our units. Anyway, even it is not our case, for those who need the information to remain in the company computers, it might continue to be a good asset.

David R.

Verified reviewer

Mechanical or Industrial Engineering

51-200 employees

Used daily for less than 6 months

Review source

Reviewed September 2022

Exchange - Absolutely a necessity

It has been delightful. We couldn't be happier with the change and the ease of use. We also like the ability to use multiple Microsoft software with the Exchange licenses.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is much easier to use than our previous email provider. It has an excellent administration section and it was easy for us to switch over to the new email provider and setup group emailing and administration quickly and easily. It works well with any other device/software and the speed of it is impeccable.

Cons:

None currently - it works great and wouldn't trade it for any other email software.

Reasons for choosing Microsoft Exchange

It simply works better with our Microsoft software and has better customer support than Google.

Reasons for switching to Microsoft Exchange

The administration aspect of the email system made it simply too difficult to stay with Yahoo Mail.

David L.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

Reliable and Low Maintenance Email Server

We have been using Exchange Server since 2009 and have enjoyed its reliability and ease of maintenance over the years. Looking forward to the next version of Exchange Server.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The number of features and the flexibility of the configuration. The web based management system can handle most issues. Very low maintenance after initial setup.

Cons:

Some of the commands can only be done through PowerShell, so you have to feel comfortable with PowerShell to get the full set of features. However, there is plenty of reference material so this is not a big issue.

Sofia B.

Verified reviewer

Computer Software

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed April 2025

Reliable Corporate Email Solution

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is a reliable and solid email solution for the enterprise. We currently use less than a half of its features and those cover all of our use cases for corporate emails. Also, it seamlessly integrates the Microsoft 365 solutions which is a big plus.

Cons:

You will need very good technical knowledge to understand and to customise the solution if the defaults do not fit your use cases. If so, it is best to call a Microsoft Partner.

Hany E.

Verified reviewer

Computer & Network Security

201-500 employees

Used daily for more than 2 years

Review source

Reviewed April 2025

Powerful Software

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Seamless integration with Active directory and outlook plus the high availability and disaster recovery feature and integration with all Microsoft platforms

Cons:

Requires a lot of hardware resources like Ram/CPU and Disk to keep things running smoothly and sometimes it is a bit complex to configure

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