TheraOffice 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

TheraOffice

4.4

(27)

Pricing

Starting at $125.00 per month

About TheraOffice

TheraOffice is an integrated physical therapy EMR software that seamlessly manages patient intake, scheduling, documentation, billing, accounting, and reporting to help you manage your business and drive physical therapy practice productivity.

With scalability at the forefront, TheraOffice is a physical therapy EMR software designed to help clinics of all specialties and sizes, from practices that are just starting out to larger organizations looking for a custom physical therapy EMR solution.

Reduce your documentation time by up to 80% with our fully-customizable system allowing users to complete Daily Notes in 1-2 minutes and Evaluations in just 5-7 minutes. Find out how TheraOffice can improve your practice today!

TheraOffice Screenshots

TheraOffice Pricing and Plans

Starting price: $125.00 per month

Free Trial

Free Version

TheraOffice Core

$125.00

per user, per month

Plan includes:

175+ Reports
Compliant and Customizable Documentation
Fast
Integrated Billing and Accounting
Integrated Scheduling
Live Support
Seamless System Transition

TheraOffice Extend

$175.00

per user, per month

Plan includes:

175+ Reports
Compliant and Customizable Documentation
Fast
Integrated Billing and Accounting
Integrated Scheduling
Integrated Telehealth
Live Support
NPS Scores
Patient Portal
Patient Surveys

TheraOffice Flex

Pricing available upon request

Plan includes:

175+ Reports
API Integrations
Compliant and Customizable Documentation
Dedicated Account Management Team
Fast
Hl7
Integrated Billing and Accounting
Integrated Scheduling
Integrated Telehealth
Live Support

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TheraOffice Features

Popular features found in Physical Therapy
Appointment Management
Electronic Payments
EMR/EHR
Exercise Library
HIPAA Compliant
Insurance Management
Multi-Location
Patient Portal
Progress Tracking
Scheduling
Treatment Planning
More features of TheraOffice
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Appointment Scheduling
Assessment Management
Automated Scheduling
Availability Management
Billing & Invoicing
Calendar Management
Calendar Sync
Care Plan Management
Charting
Claims Management
Claims Scrubbing
Client Portal
Clinical Notes
Clinic Interoperability
Coding Assistance
Communication Management
Compliance Management
Compliance Tracking
Confirmations/Reminders
Customer Database
Customizable Forms
Customizable Reports
Customizable Templates
Data Import/Export
Decision Support
Documentation Management
Document Management
Document Storage
Employee Management
E-Prescribing
File Sharing
For Occupational Therapists
For Physical Therapy
For Speech Therapists
Goal Setting/Tracking
Historical Reporting
Immunization & Allergy Tracking
Insurance Eligibility Verification
Invoice Management
Meaningful Use Certified
Medical Billing
Medication Database
Medication Management
Mobile Access
ONC-ATCB Certified
Onsite Registration
Order Entry
Outcome Assessment Tools
Out-Patient Management
Patient Intake
Patient Records Management
Patient Scheduling
Physician Management
Policy Management
Practice Management
Progress Notes
Progress Reports
Real-Time Data
Real-Time Reporting
Records Management
Referral Tracking
Registration Management
Reminders
Reporting/Analytics
Reporting & Statistics
Revenue Management
Self Check-In/Check-Out
Self Service Portal
SOAP notes
Task Management
Task Scheduling
Telemedicine
Telemedicine Integration
Template Management
Third-Party Integrations
Workflow Management

TheraOffice User Reviews

Overall Rating

4.4

Ratings Breakdown

67%

26%

Secondary Ratings

Ease of Use

4.3

Value for money

4.1

Customer support

4.5

Functionality

4.2

Verified

Reviewer

Hospital & Health Care

11-50 employees

Used daily for less than 6 months

Review source

Reviewed April 2021

The best industry-specific EMR software all of your practice's needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I feel like all I ever used to do when we didn't have TheraOffice was dealing with stacks of paper and transferring them from one room of the office to the next. Now with TheraOffice, all I have to do is walk to the printer if I need a piece of paper (which is rare). The TheraOffice team did an excellent job of helping us implement this product and they have been great customer support as we have adjusted to the huge change in our office.

Cons:

So far we have had a lot of issues with the software freezing on occasion, however, that just gives me a moment to get up and grab a cup of coffee!

Brian B.

Verified reviewer

Medical Practice

11-50 employees

Used daily for less than 2 years

Review source

Reviewed January 2025

Theraoffice review

It is an easy to use program once you learn the program.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

This program is similar to a CRM related to health care industry. It is easy and forward.

Cons:

This program can run slow when it is not updated.

Anne H.

Verified reviewer

Mental Health Care

2-10 employees

Used daily for less than 6 months

Review source

Reviewed October 2025

TheraOffice: Overpromising. Underdelivering.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We learned what to avoid when choosing a patient management system, including platforms that don't offer free trials; platforms that lock you into long contracts, and platforms that refuse to offer refunds when their product fails to perform.

Cons:

Our experience with TheraOffice is that it has been a complete waste of our time. It was sold to us as a flexible, easy patient management system. It turned out to be clunky, rigid, and years behind the times. Adding a single charge, for example, takes a maze of clicks buried under endless tabs. The “quick guide” for basic tasks runs pages long—more like a manual for programming a VCR than for software in 2025. Customization? Barely exists. We would have to change how we work just to fit this outdated design. The promised Mac compatibility? Nowhere in sight. The “workarounds”? Useless. We’ve wasted countless hours trying to make this system function at even the most basic level. It’s ridiculously slow, confusing, and frustrating every step of the way. TheraOffice doesn't make our practice run better in any way whatsoever — it's a classic example of "overpromising and underdelivering."

Jessika H.

Verified reviewer

Medical Practice

51-200 employees

Used daily for more than 2 years

Review source

Reviewed March 2022

TheraOffice for Physical & Occupational Therapy Clinic

Ratings Breakdown

Ease of use

Functionality

Pros:

I mainly used TheraOffice for patient scheduling, patient intake, and reporting. Searching patients in the database is easy, and there are many different categories that can be used to search in order to optimize results. Scheduling patients is quick and easy, and most of the most-used functions (for me) could be easily accessed just by right-clicking on a patient's name on the schedule. TheraOffice also has many helpful reports. I most often used the Patients not Seen in 2-4 Weeks report, which we used to track patients that were in need of follow-ups; and a report that would show patients who were low on authorized visits or patients who had an approaching authorization expiration date.

Cons:

Sometimes, TheraOffice would freeze up and then crash. I would be left with a white screen with a red X through it, and often I would have to exit out of the schedule for my clinic and reopen it. Overall, this wasn't a huge problem, just a minor inconvenience when I was trying to do something quickly.

Reasons for switching to TheraOffice

April 2018 (I think)

Selena H.

Health, Wellness and Fitness

2-10 employees

Used daily for more than 2 years

Review source

Reviewed June 2017

TheraOffice team is dedicated to helping you maintain your brand while providing a superior product.

I no longer have stacks of paper work to do. I no longer lose sleep wondering if I have met all documentation regulations. My time is more efficient because I save and lock each visit prior to treating the next patient.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software system has a vast amount of flexibility within its design to allow each clinician and organization to customize various reports and user functions. The TheraOffice Team is very responsive whenever questions arise. I had one payer that required a specific change in documentation. The TheraOffice team problem-solved the need and immediately created a custom report that could be used for that particular payer. The team's quick response had me submitting the claim to that payer with the new documentation format at the end of the business day. I have not locked a single document without charges included. The system has built in protection to ensure that all plans of care are signed and that no unauthorized patient visits occur. The built in business reports are very helpful for knowing the health of the business. I love that it really, really integrates with FOTO. That has saved me time because I can easily see the FOTO information right within TheraOffice in a patient's case. I also really like the fax feature. This feature not only saves time, but is also logged in the system creating proof that documents were sent and received. The ability to create tasks with those on the team has improved efficiency by eliminating a lot of non-productive communication time.

Cons:

I'm still having difficulty with the accounting system. At the moment, the accounting module isn't quite as intuitive as all the other modules.

Derek O.

Verified reviewer

Medical Practice

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2020

Therapy West

Excellent. I have felt that Theraoffice has been very helpful with all inquiries. Also, we practice in rural Utah have therapist that often work in multiple settings. I feel Theraoffice has been very fair when it comes to pricing. Lastly, all staff at Theraoffice have been professional and follow-up has been excellent.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Theraoffice makes an effort to stay current with the software as it relates to changes in the industry. The product looks very clean and professional and those in reception, clinical care, and billing report good integration of all modules.

Cons:

I feel Theraoffice could do better job with resources that help market the practice. Most therapy clinics do not have a marketing department and therefore cannot benefit from the benefits of good marketing. I think Theraoffice could help a lot of clinics with a drip marketing system that would integrate with each clients website. Also, a professional, easy to use, robust HEP program that is branded would be great. This would eliminate the need for paper as patients can have their HEP right on their phone.

Reasons for choosing TheraOffice

Seemed like the best product at the time.

Reasons for switching to TheraOffice

APTA Connect was a dog with fleas.

Gloria M.

Health, Wellness and Fitness

11-50 employees

Used daily for more than 2 years

Review source

Reviewed July 2017

Tech support is always quick to respond to our needs!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The best part of Theraoffice is fact that you are able to customize the schedule and documentation. In general, it is easy to use compared to other programs we have used in the past.

Cons:

1.Having the different modules for Documentation and Scheduling. 2. Not being able to minimize windows within the module, you have to click out of everything before proceeding. 3. Not being able to move image notes from one pts chart to another pts chart. 4. Not having a search option in the chart. We use a dummy pt for our referral log and it has hundreds of records, it would be nice to be able to search within the chart 5. With the new up date the faxes are getting back dated when moved them to a chart, we have to manually go in to change the date 6. The amount of times that you have to click through pop up boxes to get where you need to be (printing, searching for pts, moving through documentation) (keyboard short cuts would be nice) 7. It would be nice to have the most recent plan of care show in vitals. 8. That once a pt has been discharged it doesn't ask if you wish to delete future appointments. 9. There should be a contact list to fax from so you can fax multiple people: insurance, case mgr, PCP, Referrring DR, sometimes there are 2 referring and a PCP. 10 To Generate an HEP you shouldn't have to have a DX or charges entered.

Lauren A.

Verified reviewer

Hospital & Health Care

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2018

Good All-in-One EMR

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

TheraOffice is a good all-in-one EMR, where we can schedule, document, and bill from one module. After demoing many EMRs, I realized this is actually a rare combination. The documentation allows for common phrases to be put into a drop down menu, so you can point-and-click. BCBS pulled our notes to review and said they were some of the best documented they'd seen.

Cons:

There are a LOT of quirks. Once you figure them out, they become second nature, and aren't generally an issue, but you do have to understand that it may be frustrating to use at first. For instance, TheraOffice allows for charge checks, but it doesn't check them automatically, so you have to be sure to click the button on every claim. Also, TheraOffice recently went to one module and I can't say I'm a huge fan. If I'm entering an ERA that's $8,000 and the phone rings and it's a patient asking when their next appointment is, I have to close out of the ERA and start it again later, there's no "save" or way to push it to the background.

Alicia L.

Verified reviewer

Health, Wellness and Fitness

51-200 employees

Used daily for more than 2 years

Review source

Reviewed November 2020

TheraOffice Review

Because this software was created by a physical therapist, it is very intuitive. The software has amazing fail safes when it comes to MIPS documentation. The TheraOffice Support Team is the absolute best!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

1. It has its own billing component 2. Great A/R reports 3. Easy to use and intuitive interface 4. TheraOffice Support Team has the BEST customer service I have seen within any company in quite a long time!

Cons:

1. FunctionVibe does not include all functionals that we like to use 2. Dollar amounts do not include commas 3. Inability to have a patient be on the waitlist in more than one location 4. When adding a new appointment into the schedule, inability to start typing patient name and having the system auto-populate

Reasons for choosing TheraOffice

Ease of use and TheraOffice had its own billing component

Reasons for switching to TheraOffice

We needed to go EMR and at the same time, we took our billing in-house

andrea s.

Verified reviewer

Health, Wellness and Fitness

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2022

Terrible product, terrible customer support

I hate it, every week is a new problem

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

nothing, i hate every aspect of this product

Cons:

Every update causes more problems. Customer service is never available. Product modifications are costly. ability to adapt windows is nonexistent. Getting application downloaded is impossible without administrative access, so if the therapists link stops working, that therapist is screwed until administration can be physically be at that computer.

Reasons for switching to TheraOffice

forced to by company, wanted a cheaper product.

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