Wiplist 2026: Benefits, Features & Pricing

Wondering if Wiplist is right for your organization?

Our Project Management Software selection experts can help you in 15 minutes or less.

On this page

Overview
Screenshots
Pricing and Plans
Features
Integrations
User Reviews
Top Alternatives Preview
Popular Comparisons

Overview

Wiplist

4.6

(37)

Pricing

Starting at $30.00 per month

About Wiplist

Wiplist is a project management platform designed to help creative teams streamline their workflows and enhance productivity. It serves as a central hub that connects communication and organizes projects from the initial estimate to the final invoice. The platform allows users to personalize templates with HTML-based design, allowing them to tailor the layout and branding. Wiplist also provides real-time project analytics, enabling teams to generate customizable reports and interactive charts to gain insights and make data-driven decisions. It also includes intuitive task assignment and visual time entry features to simplify scheduling and collaboration. Additionally, the solution integrates with various tools and apps, allowing users to keep projects in sync across different workflows.

Wiplist Screenshots

Wiplist Pricing and Plans

Starting price: $30.00 per month

Free Trial

Free Version

Monthly Subscription

$30.00

flat rate, per month

Plan includes:

Online support
Knowledge Base
Billed monthly
No lock-in contract
Adjust number of users at any time

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Wiplist Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Wiplist
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Ad hoc Query
Ad hoc Reporting
Alerts/Notifications
Approval Process Control
Asset Library
Assignment Management
Availability Management
Calendar Management
Chat/Messaging
Client Management
Collaboration Tools
Commenting/Notes
Communication Management
Configurable Workflow
Contact Management
Content Management
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard Creation
Data Connectors
Data Import/Export
Data Synchronization
Data Visualization
Deadline Management
Digital Asset Management
Document Review
Document Storage
Drag & Drop
File Management
Financial Reporting
Forecasting
Marketing Reports
@mentions
Multiple Data Sources
Performance Metrics
Productivity Analysis
Progress Tracking
Project Management
Project Planning/Scheduling
Project Tracking
Publishing/Sharing
Real-Time Data
Real Time Editing
Real-Time Notifications
Real-Time Reporting
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Role-Based Permissions
Sales Reports
Search/Filter
Secure Data Storage
Status Tracking
Tagging
Task Management
Task Progress Tracking
Task Scheduling
Third-Party Integrations
Time Tracking
To-Do List
Trend Analysis
User Management
Version Control
Video Support
Visual Analytics
Workflow Management

Wiplist Integrations

Xero

Integration rated 4.7 from 12 reviews

MYOB Business

PayPal

Sage Accounting

Stripe

QuickBooks Online

Wiplist User Reviews

Overall Rating

4.6

Ratings Breakdown

57%

43%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.5

Functionality

4.2

Have you used Wiplist and would like to share your experience with others?

Chris M.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for less than 2 years

Review source

Reviewed August 2025

Wiplist just Works for us.

I think it suits where we are at as an Agency, Im sure there are ways to improve the platform, but this comes over time and the feedback from clients.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Wiplist was always aimed at improving our internal admin by staff across all areas of our Agency. As MD I get to assess the data/reports to ensure i understand the ebbs and flows of the business and how we can improve outcomes.

Cons:

I think initially, we struggled with moving from Brief Case [old platform] in to Wiplist, but after some quality training sessions this became a non-issue.

Vendor Response

Thanks for taking the time to submit this review Chris, we appreciate it. We're glad Wiplist is giving you access to the information you need, while improving admin for your team. If you, or your team have any suggested optimisations, we're always keen to hear them and you're welcome to submit it directly via the support chat, or sending us an email to team@wiplist.io

Replied August 2025

Shirhan M.

Verified reviewer

Animation

2-10 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

Great app, with a few minor tweaks it could be perfect.

Overall, it's been a positive experience. The platform makes it easy to manage projects efficiently, stay organised, and keep track of progress. The user interface is intuitive, and it really helps streamline collaboration and task management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

A really helpful tool for staying organised and on top of tasks. This app has made time management so much easier, whether it's planning my day, setting priorities, or tracking deadlines, it keeps everything in one place. Highly recommend for anyone looking to be more productive.

Cons:

The app logs out too frequently, which disrupts workflow and is frustrating during longer sessions. Also, there’s an issue where assets can’t be dragged and dropped into the post comment sections. This really limits functionality and slows down the process. Hoping these bugs get fixed soon.

Reasons for switching to Wiplist

Internal software management that seamlessly integrates with other apps for a more connected and efficient workflow.

Lawrence A.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

A solid and simple agency tool

It's a solid and simple agency tool that does everything including estimates, project management, time tracking, reports and invoices.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's customisable, simple and obviously built for purpose. It's probably one of the easiest agency management tools I've used (and I've been in the industry for over 25 years).

Cons:

There's a couple of small things like deleting a task which aren't intuitive. It's frustrating that you can't drag items in estimates to new parts. The interface is a bit 'samey' so it's not always easy to scan for the part of the UI you're looking for. I would like there to be some more customer facing screens, so we could show progress. Without that it means we end up using multiple tools which I'd like to avoid.

Vendor Response

Hi Lawrence, we appreciate your review and taking the time to share your experience using Wiplist. Thank you for highlighting your friction points and we’re happy to share there is an update which should help with custom facing screens, be sure to keep an eye on our Product Feature update in the coming weeks. The feedback about dragging parts in estimates is interesting and we’ll note this on our development roadmap for future consideration. If you’d like to talk more about the additional customer facing screens, please send an email to team@wiplist.io so we can explore this further.

Replied June 2025

Sam A.

Verified reviewer

Design

2-10 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

A game-changer for our small studio.

We have really enjoyed the transition to Wiplist from our old project management systems. We would recommend it strongly for anyone considering how to tighten up project administration and management.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Wiplist has been a game-changer for us. It has helped us streamline project management and reporting. We have a much cleared view of project metrics from initiation and project setup, right through to invoicing and receipt of payments. Integration with out accounting package is seamless and trouble free.

Cons:

We are excited for more feature to be released - particularly around project resourcing and allocation of time and project forecasting.

Reasons for choosing Wiplist

Wiplist seemed simpler and easier to use / setup

Reasons for switching to Wiplist

We were wating better reporting and simpler project setup

Vendor Response

Thank you for your glowing review Sam, we're excited to hear this has much such a difference in your business. There are some fabulous developments due for release in the next few weeks on resourcing and allocating projects, so be sure to keep an eye out on the product updates.

Replied July 2025

Sophie C.

Verified reviewer

Graphic Design

2-10 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

A brilliant studio management tool

Their customer service is exceptional, they are always wanting feedback to their products and incorporate good user suggestions in future releases. I'd be more than happy to discuss Wiplist with anyone looking to use the product.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We've been using Wiplist for a number of years in our design studio of 10 people. I highly recommend Wiplist for time tracking, estimating and invoicing.

Cons:

I don't have anything negative to say, the product is both simple enough to use efficiently and detailed enough to use thoroughly.

Reasons for choosing Wiplist

Better features and reporting in Wiplist

Reasons for switching to Wiplist

Wanted a web based product rather than a local server solution

Vendor Response

Hi Sophie, we are so happy to hear that you’ve been enjoying your experience with Wiplist and had positive experiences with our customer service team. Thank you for being a part of the Wiplist community!

Replied July 2025

Amy J.

Verified reviewer

Design

2-10 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

Now our most valued project management tool

Really great, Wiplist have provided excellent support and been extremely collaborative with our team and its needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability to set up custom reporting for individual team members. This has meant we've been able to move away from spreadsheets and project tracking that was time consuming and inaccurate.

Cons:

We currently use a project scheduling app to manage our workflow and schedule projects, and while Wiplist has some similar features, it doesn't provide quite the same functionality (but this is in development).

Reasons for switching to Wiplist

We needed better project reporting and wanted to reduce the administration of setting up and tracking projects

Vendor Response

Hi Amy, we are so glad to hear that you’re enjoying Wiplist and it’s added more ease and accuracy into your day. We've released our revamped Scheduling module and are yet to activate it across all of our users, if you would like to take a look at this new feature and get this activated on your account, please reach out via the support chat and we can set up a time.

Replied July 2025

Verified

Reviewer

Marketing and Advertising

11-50 employees

Used daily for less than 6 months

Review source

Reviewed August 2025

Easy to use, functional and convenient

Really positive, love how easy it is to use and visually how it looks. Would recommend to other businesses.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, the ability to have so much flexibility and source the information you need so quickly.

Cons:

The reporting functionality takes a bit to get use to. As well as the ability to export time reports via months.

Reasons for switching to Wiplist

Senior business decision, I wasn't apart of the decision making.

Damon B.

Verified reviewer

Design

2-10 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

Wiplist - Awesome just doesn't cut it

I've been using Wiplist and its previous incarnation for probably over 10 years. The evolution of the product has always kept pace with my needs and the support and team behind it have always listened and worked with us to resolve any queries or issues we've had.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Seamless processes make it's dead easy to manage our projects, costings, expenses and billings. I love the integration with my account software too, the ease of use and the management of clients, team members and the templates. I also love the fact that we can have multi-currencies, multi-currency templates for invoices and so much more. I can't really recommend this software and [sensitive content hidden] and his team enough. They've always been great at providing me with support and advice and also listened when I've faced a problem or need something changed or added. They're always looking at ways to improve and listen to their customers before adding a load of features that just are not needed. The extra little bit of a personal touch from them has made me be loyal customer for so long, plus of course the software is awesome and exceptionally well priced.

Cons:

Never really had any problems with Wiplist. It's always done exactly what I needed. Having moved to an online hosted software has also improved access so no complaints from me.

Vendor Response

Hi Damon, thank you for leaving us such a glowing review! We're thrilled to hear that you’re enjoying your experience with Wiplist (and for 10 years!), its great to hear its providing flexibility for your business needs and our team are there when you need us. Thank you for being part of the Wiplist community!

Replied July 2025

Dalida R.

Verified reviewer

Design

11-50 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

A good workflow tracking platform

Wiplist is the simplest and most effective to-do app I’ve used. It’s super fast, super minimal, it allows me to type what I need to get done and keep track of my workload. It helps me stay focused, especially when I’m juggling a multiple projects. The UI design is clean, allowing me to keep track of what I’m working on.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to track time spent on jobs, allows me to see how much cost has gone into labour and stay on top of client billing

Cons:

can't easily find names of jobs sometimes if they have similar names, I'd like to find it through the job number specific code.

Vendor Response

Hi Dalida, we are so glad to hear that you’re enjoying your experience with Wiplist, and it’s adding ease into your day. We understand the searching through similarly named projects can be difficult, that's why you have the ability to conduct a general broad search, or use advanced features as search categories and strong searches we would recommend doing a keyword search that also included other. You have the ability to search with various fields such as clients, labels or workflow stages. If you need any help, you're welcome to reach out via the chat function and we can do a quick call to show you how to maximise your search results. If you'd prefer to explore on your own you can refer to the following Help Centre article: https://help.wiplist.io/en/articles/10434282-search-functionality

Replied July 2025

Shing Y.

Verified reviewer

Civil Engineering

51-200 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

Good software

I have used wiplist for several years now after transitioning from a different software. Using it to create estimates and invoices, and fill in timesheets.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use and manage data. Easy to track and manage performance of other personnel. All information is centralised in one location.

Cons:

having to specify which subgroup a search term fits within. e.g. name:, project number: etc. instead of being able to directly type in a search term.

Reasons for switching to Wiplist

management decision.

Vendor Response

Shing, thank you for taking the time to leave us a positive review. There have been major enhancements to the search functionality which you may not be across. The search box acts as a general search field to locate items in a natural, unformatted way, simply enter your information and hit return and a broad response will return. For more advanced search you can use the magnifying glass to search via criteria, or string together by using a semi-colon between each category to fine tune the results. If you need any assistance, send us a message via the chat bot and we can set up a session.

Replied July 2025

Showing 1 - 10 of 37 Reviews

Load More Reviews