Wiplist 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if Wiplist is right for your organization?

Our Project Management Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Wiplist

4.6

(37)

Pricing

Starting at $30.00 per month

About Wiplist

Wiplist is a project management platform designed to help creative teams streamline their workflows and enhance productivity. It serves as a central hub that connects communication and organizes projects from the initial estimate to the final invoice. The platform allows users to personalize templates with HTML-based design, allowing them to tailor the layout and branding. Wiplist also provides real-time project analytics, enabling teams to generate customizable reports and interactive charts to gain insights and make data-driven decisions. It also includes intuitive task assignment and visual time entry features to simplify scheduling and collaboration. Additionally, the solution integrates with various tools and apps, allowing users to keep projects in sync across different workflows.

Wiplist Screenshots

Wiplist Pricing and Plans

Starting price: $30.00 per month

Free Trial

Free Version

Monthly Subscription

$30.00

flat rate, per month

Plan includes:

Online support
Knowledge Base
Billed monthly
No lock-in contract
Adjust number of users at any time

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Wiplist Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of Wiplist
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Ad hoc Query
Ad hoc Reporting
Alerts/Notifications
Approval Process Control
Asset Library
Assignment Management
Availability Management
Calendar Management
Chat/Messaging
Client Management
Collaboration Tools
Commenting/Notes
Communication Management
Configurable Workflow
Contact Management
Content Management
Customizable Branding
Customizable Dashboard
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard Creation
Data Connectors
Data Import/Export
Data Synchronization
Data Visualization
Deadline Management
Digital Asset Management
Document Review
Document Storage
Drag & Drop
File Management
Financial Reporting
Forecasting
Marketing Reports
@mentions
Multiple Data Sources
Performance Metrics
Productivity Analysis
Progress Tracking
Project Management
Project Planning/Scheduling
Project Tracking
Publishing/Sharing
Real-Time Data
Real Time Editing
Real-Time Notifications
Real-Time Reporting
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Role-Based Permissions
Sales Reports
Search/Filter
Secure Data Storage
Status Tracking
Tagging
Task Management
Task Progress Tracking
Task Scheduling
Third-Party Integrations
Time Tracking
To-Do List
Trend Analysis
User Management
Version Control
Video Support
Visual Analytics
Workflow Management

Wiplist Integrations

Xero

Integration rated 4.7 from 12 reviews

MYOB Business

PayPal

Sage Accounting

Stripe

QuickBooks Online

Wiplist User Reviews

Overall Rating

4.6

Ratings Breakdown

57%

43%

Secondary Ratings

Ease of Use

4.5

Value for money

4.3

Customer support

4.5

Functionality

4.2

Have you used Wiplist and would like to share your experience with others?

Remzle Jefferson G.

Verified reviewer

Broadcast Media

11-50 employees

Used daily for less than 12 months

Review source

Reviewed August 2025

Productivity in Uniqueness

So far, so good. Wiplist has a unique design and workflow that takes some time to get used to, but once you do, it becomes a very effective tool. The real-time updates make collaboration seamless, and it keeps everyone on the same page without constant back-and-forth messaging. It’s a bit of a learning curve at first, but the productivity boost makes it worth it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really like how Wiplist makes project management easier with its real-time updates. It’s smooth and responsive, so I can track progress instantly without refreshing or switching tabs. It also feels modern and different from other project management tools, which makes it stand out.

Cons:

Because it’s so unique, the user experience can feel a bit unusual at first. There are no clear guides or tutorials, so you have to figure out how to use its features on your own, which can slow down the learning process.

Reasons for switching to Wiplist

I made the switch from Trello and Monday.com to Wiplist because I wanted something that felt more dynamic and adaptable to my workflow. Trello is great for simplicity, and Monday.com offers a lot of structure, but Wiplist combines the best of both while adding unique features like real-time updates, customizable templates, and a smoother way to manage multiple projects in one place. It also feels more lightweight and faster in terms of responsiveness, which is important when juggling tasks. Even though it has a learning curve, once I got used to its unique interface, it proved to be more efficient for my needs.

Vendor Response

Thank you for your detailed review Remzle, we're really pleased to hear you're having a great experience and it's made such an impact to your working day and efficiency. Thanks for the feedback on the guides and tutorial, it sounds like you might have missed one of our product updates from earlier in the year, we now have a full catalogue of Help Centre articles available inside the app via the blue chat function in the bottom right of your screen. In here, you can search articles, speak with our AI support chat bot and have access to direct messaging to our online support team - we're hoping this improvement keeps all of our users up to date with devs and updates. Reach out if you have any troubles locating this and we'd be happy to jump on a call and show you around. Please email team@wiplist.io and we can set this up.

Replied August 2025

Ros S.

Verified reviewer

Design

2-10 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

Project Management Made More Efficient ;)

Great. I have used a few workflow management systems and this one is easy to use once you get the hang of it!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

easy to navigate, great for keeping track of where jobs are at and keeping all project members updated.

Cons:

the activity section can become a bit like your email - a bucket of to-do's that go on forever and get lost....

Reasons for switching to Wiplist

you were more cost effective to use and we had come from Briefcase

Vendor Response

Hi Ros, thank you for taking the time to leave us a lovely review, we truly appreciate it! Thanks for the insight of your experience with the activity section, we will be sure to include this feedback in our next roadmap session to see how we can improve the experience here, one of the team may reach out with questions. Thanks for being part of the Wiplist community!

Replied November 2025

Carla R.

Verified reviewer

Graphic Design

2-10 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

Great intuitive product that doesn't cost the earth!

My experience with the project was very positive. I found the process clear and well-structured, and the quality of the output exceeded my expectations. The communication was consistent and efficient, which made everything run smoothly. Overall, I walked away feeling very positive about both the outcome and the collaboration.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It’s both intuitive and aesthetically pleasing, combining seamless functionality with thoughtful design. The interface is easy to navigate, ensuring users can quickly understand how to interact with it without the need for extensive guidance. Every element feels purposeful, from the layout to the typography, colour palette, and spacing, all contributing to a cohesive visual experience. It balances beauty with usability, enhancing engagement while supporting efficiency. The design not only looks good—it works well, reinforcing the idea that form and function are not mutually exclusive. It invites interaction while making each step of the journey feel natural and enjoyable.

Cons:

It needed to deliver significantly more in terms of its capability—particularly around resourcing, schedule management, and timeline creation. The existing functionality was too limited to support the complexity and scale of modern project demands. There was a clear gap in how effectively it could allocate resources, manage dependencies, and adjust timelines dynamically. Teams require tools that not only visualise a plan but also adapt to real-time changes, accommodate shifts in availability, and streamline collaboration. To be truly effective, it had to go beyond basic planning and offer a robust, flexible system that could support end-to-end project delivery with confidence and clarity.

Reasons for switching to Wiplist

The reason I used Wiplist was simply because it was the platform the company had chosen to adopt. Left to my own devices, I wouldn’t have made the switch from Streamtime, as I found it far more intuitive, reliable, and better suited to my workflow. Streamtime offered a more seamless experience, particularly when it came to scheduling, resourcing, and time tracking—it just worked. Transitioning to Wiplist felt like a step backward in terms of functionality and user experience. However, I adapted because it was important to align with the broader team and maintain consistency across the company’s project management systems.

Andy D.

Verified reviewer

Design

11-50 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

Excellent Design project management software

Wiplist has been a game-changer for streamlining my workflow. Its intuitive interface makes tracking designers' work a breeze, with clear visibility into project progress and task assignments. The budgeting and invoicing features are seamless, allowing me to manage finances effortlessly and keep projects on track. Timesheet tracking is equally straightforward, saving me hours of manual work. Powerful reporting gives insight that provides valuable data to help make informed decisions. Overall, this software simplifies complex processes, boosts efficiency, and has significantly reduced my stress—highly recommend it for any design team!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Wiplist is very easy to use because of it's fantastic user interface. Onboarding is quick and painless. Reporting is great and time tracking is excellent.

Cons:

As easy to use as Wiplist is, some designers in my team struggle to see how much time is allocated to a task that they have been assigned.

Reasons for choosing Wiplist

The ease of transfer from Briefcase. Also, as an Australian Design agency, it's fantastic to work with the Australian based Wiplist!

Vendor Response

Thank you so much for the detailed and thoughtful review Andy, we’re thrilled to hear Wiplist has made such a positive impact on your business and workflow! It’s great to know the interface, reporting, and time tracking are working well, and that onboarding has been smooth. We also love hearing that the budgeting and invoicing features are helping you stay on top of finances with less effort, that’s exactly what we aim for. We appreciate the note about designers needing clearer visibility into their allocated time. That’s something we’re actively exploring to improve, so your feedback is timely. And finally, it means a lot to us to support fellow Australian teams, thank you for choosing Wiplist and for being part of our growing community!

Replied August 2025

Erin O.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

Would Recommend but some features need updating

It's much better than the old software we used. I like the layout and most of the features. We don't use everything available but it does everything we need.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Estimate to Invoice features work really well We use scheduling every week to plan our designers time and that's super useful All the tracking and report views prove helpful

Cons:

The Project Overview table within a project is annoying. I have a preferred layout for these tables, but it doesn't carry across all projects, so when there are over 300 projects that I look at, it's annoying to have to set a default for each. Being able to have some line items as billed and some as retainer would be useful. Sometimes when moving time around in the schedule it does a weird 5 minute interval which offsets the rest of the day. Some of our designers have responsibilities each week that remain the same time and day. It would be good if this could be pre-populated. Logs me out regularly

Reasons for switching to Wiplist

Briefcase changed to WipList so we had to because it no longer existed

Vendor Response

Hi Erin, thank you for taking the time to review Wiplist, we are glad to hear that it is suitable for your business needs. Thank you for your feedback on your user experience and outlining the benefits you would see if you were able to pre-set layouts and elements. To address some of the feedback: - The latest update to the project overview table, admins can set a default so might be good to speak with your internal administrator to get this resolved - We were advised of a similar bug in the Schedule feature which should have been resolved. - Logging out, we completely understand this can be frustrating but it's a result of security protocols which might include inactivity, a feature release and sometime a drop in internet connection. I'll pass on your feedback about reoccurring tasks and see if that is something we can include in our roadmap. If you want any help with the table default, feel free to send a message via the chat function and we can set this up.

Replied July 2025

Renee L.

Verified reviewer

Graphic Design

Self-Employed

Used monthly for more than 2 years

Review source

Reviewed July 2025

Perfect organisation tool for creatives.

I've been using Wiplist for a few years, I love that there are so many different things I can do, like templates for quotes, pricelists to make quoting quicker, and notes on my supplier contacts.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Wiplist is perfect for me as a sole trader because I can keep track of my projects, quotes and invoices all in one place.

Cons:

I like to give my regular clients special prices on certain products. There's a discount function on Wiplist, however calculations need to be made manually and then they don't display properly on the client invoice. My other issue is that I sometimes invoice through Paypal for credit card payments. With Wiplist, GST is calculated at a different point than what Paypal does which means that the final price on the Wiplist estimate differs to the Paypal total.

Reasons for switching to Wiplist

Briefcase was no longer compatible with my new computer

Vendor Response

Hi Renee, thanks so much for your feedback, we're glad to hear that Wiplist is making admin easier for you! We've taken on board feedback from our users about discounts, and we have good news that a new and improved feature is scheduled for release in the next few months, so keep an eye out in our product updates. We also appreciate you flagging the issue with GST and PayPal. Our team is currently investigating, GST is calculated per line item, and we’ve seen that issues can arise due to limitations on other platforms. We'll keep you posted on what we find. Thanks again for taking the time to share your experience!

Replied August 2025

Catherine T.

Verified reviewer

Entertainment

11-50 employees

Used daily for less than 2 years

Review source

Reviewed July 2025

The multi-functional production platform

Since its inception, the platform has made leaps and bounds in terms of capabilities to tailor it to our growing needs. We are really please with the platform overall, as well as its UX and aesthetic.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Wiplist as a multi-functional production tool allows the team to work across multiple projects - scheduling, cost tracking, estimating and timeline tracking with ease, along with reporting as a business tool.

Cons:

There can be a few bugs - which is understandable is start up phase. Ideally we could also add Callsheets to the capability which links to the deal memos / PO's sent so we can track the crew on set too. And send live callsheets to each member (like studio binder).

Reasons for switching to Wiplist

other platforms we used too but needed to consolidate

Vendor Response

Thank you for taking the time to review Wiplist Catherine, we’re glad to hear that you’ve had a positive experience. It’s great to hear that the product is working well, we appreciate the feedback on callsheets and will add this as a discussion point in our upcoming roadmap review to see how we can further support here.

Replied July 2025

David P.

Verified reviewer

Graphic Design

2-10 employees

Used daily for more than 2 years

Review source

Reviewed July 2025

Keep doing what your doing.

A fundamental business tool that we can't do without. Since the early days there's been numerous and gradual updates and improvements. It's a joy knowing that this software improves with every iteration. This is a pivotal piece for our small businesses operations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Once you get the hang of it. It makes everything easier. I love how easy it is to put together complicated estimates and proposals.

Cons:

Font styling is an issue. The body of the parts need the ability to create better information hierarchies. Also duplicating Parts would make it so much more convenient and save time. This was a request I placed and I believe it will be implemented at the end of the year. The adding of tasks and timesheets is still very tedious, not sure how to make this less so though.

Reasons for choosing Wiplist

We considered lots. I actually cant remember which ones ast it was over 5 years ago. Just put Myob, because it wouldn't let me put 'I don't know. Seemed more suited towards a creative business and at the time was cost competitive.

Vendor Response

Hi David, we are so happy to hear that Wiplist is acting as a pivotal support tool for your work day! We have great news for you, in our latest update, we have released additional styling and duplicating parts have been released a few months early! Please reach out to the support team either via the chat function or send an email to team@wiplist.io with instructions for the additional styling requirements and we can get these set up for you ASAP. You can duplicate parts by clicking on the 3 dots and 'duplicate parts' show as an option in the drop-down menu.

Replied July 2025

Matt S.

Verified reviewer

Design

2-10 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

Does everything I need it to; perfect for my studio.

Largely very positive. It's stable and dependable. The developers are open to hearing from me with errors and suggestions - sometimes they take it on and can provide my requested functionality, sometimes not.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It provides all the functions I need to estimate and expense work projects, track time, and generate invoices; in short, this side of accounting software, it provides all the administration functions I need for day-to-day work.

Cons:

Like any app of this nature, it has its workflow ways; sometimes they're not exactly how I'd like to work, and requires some adaption on my part to my workflow. So be it.

Reasons for choosing Wiplist

Alternatives were any number of dearer, less focussed or required a completely different workflow.

Reasons for switching to Wiplist

Not really a switch; this is the successor to that product. I looked around at alternatives at the time, and this was clearly still the most appropriate for my needs; plus was able to import my old data fairly cleanly.

Vendor Response

We appreciate your review and taking the time to share your experience using Wiplist. We’re grateful for your loyalty to our product and glad you’re enjoying it.

Replied June 2025

Peter W.

Verified reviewer

Design

2-10 employees

Used daily for more than 2 years

Review source

Reviewed June 2025

Wiplist my Studio Go-To

Really good, the team were a great help and always try to do the right thing in a timely fashion. It has been a very trustworthy program and I had to team in the back end of been doing their best. I love it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I've been running my studio for 30 + years and have been using Wiplist since its inception, pretty much. It handles my studio and staff tracking and planning needs

Cons:

The beginning support was great with the personal connection direct to support staff, but as the company grew, support became a bit inconsistent. Time to wait for them to get back to me via email only, there was no support chat, video how tos and documentation.

Reasons for choosing Wiplist

better functionality and performance for my studio

Reasons for switching to Wiplist

needed to move with the times and have better functionality

Vendor Response

Hi Peter, thank you for reviewing Wiplist! We're grateful for your loyalty and glad you're enjoying it. We sincerely apologise for any past inconsistencies in support. We've been working hard to improve the user experience, recently launching our online Knowledge Base, chatbot, and new ways to submit support tickets, and stay up to date with out latest updates. You can access all of these through the blue chatbot icon at the bottom right of your Wiplist screen.

Replied June 2025

Showing 1 - 10 of 37 Reviews

Load More Reviews